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Academic Advising


Withdrawing from the University

There may be a time during your enrollment at the University of South Carolina when you consider or find it is necessary to withdraw from the university. The Withdrawal Coordinator is available to discuss your options and help you create a plan of action to stay or transition out of the university.

Updated Withdrawal Policy 

Changes to the Withdrawal policy, specifically the hardship withdrawal process, are now reflected in  the Undergraduate Academic Bulletin. This new policy is Effective Fall 2017. 

 

Withdrawing During the Semester

If you decide to withdraw from the University after classes have started, you will do so by dropping all of your classes in Self Service Carolina. The academic and financial implications of your withdrawal are dependent on the date of your withdrawal during the semester.

Academic Considerations

Withdrawal Deadlines

  • Free Drop/Add Period – If you withdraw from all courses prior to the drop/add deadline, those courses will not be recorded on your permanent record.
  • Withdrawal Period – If you withdraw from all courses after the drop/add deadline and before the WF deadline, those courses will have a grade of W recorded on your transcript. A grade of W will not be calculated in your GPA but will be recorded on your permanent record.
  • Withdrawal Fail Period – If you withdraw from all courses after the WF deadline, those courses will be recorded as a WF on your permanent record. The grade of WF is treated as an F in the calculation of your GPA.
  • After the Last Day of Classes – You are not permitted to withdraw from classes after the last day of classes.

Academic College/School
You should contact your academic advisor or department to let them know you are withdrawing from the University. There may be additional steps you need to take to withdraw or important information you will need to know if you plan to return to USC in the future.

Academic Standing & GPA
If you withdraw after the WF deadline, your academic standing and GPA may be impacted. It is important that you know the GPA requirements to be in good academic standing for both USC and your major of study. Many colleges/schools at USC have additional GPA requirements to continue in a specific major. Whether you plan to return to USC in the future or transfer to another institution, your GPA will factor into your eligibility to do so.

Financial Considerations

Please note: Withdrawal from courses may result in additional charges on your bill. Please contact the Bursar's Office and the Office of Financial Aid and Scholarships for additional information or questions. 

Tuition Refunds
You may be eligible to receive a refund for all, some, or none of the tuition costs depending on when in the semester you withdraw from the University. Check the registrar’s website to calculate refunds. Most refunds are processed within 4-6 weeks.

Financial Aid
If you receive any financial aid loans or scholarships, you should contact the Office of Financial Aid and Scholarships and speak with a counselor prior to withdrawing from the university.

Satisfactory Academic Progress
Students who receive federal and/or state financial aid must earn 67% of all credit hours to be eligible to continue to receive aid. If you withdraw from courses, the credit hours from those courses will count toward hours attempted but not as hours earned. If you do not meet the 67% course completion rate, you will lose your financial aid eligibility and will be required to submit an appeal to have your eligibility reinstated.

Other Considerations

University Housing
If you live on-campus, you will need to officially check out with residence life staff and the main housing office to cancel your housing contract. There is a $200 cancellation fee and you may be subject to additional costs as described in the housing contract and the housing contract cancellations and refunds section of the University Housing website.

Carolina Cash Refund/Meal Plan Cancellation
If you have Carolina Cash or a meal plan, you may request a refund online. There is a $20 processing fee and most refunds are processed within 4-6 weeks.

Parking Services
If you purchased a pre-paid parking decal, you may return your decal to parking services to receive a prorated refund.

Enrollment at Another Institution
if you choose to enroll at another institution after withdrawing from USC, you should contact that institution to follow their admissions processes and requirements. Please note that your student status does not change in Self Service Carolina until the following semester, so your transcript will not immediately reflect that you are no longer enrolled at USC. This does not affect your ability to enroll at another institution.

 

Withdrawal Between Semesters

If you decide to withdraw from the University between semesters (before classes have started), you will do so by either not registering for classes or dropping all of your classes in Self Service Carolina.

Full semester non-enrollment

If you are not enrolled in classes at the University for one full semester (fall or spring), you will be required to reapply to the university through the Office of Undergraduate Admissions.


Hardship Withdrawal

If you need to withdraw from the University due to a hardship, e.g. medical, mental health, or other significant personal emergency, you will do so by dropping all of your classes in Self Service Carolina. The academic and financial implications of your withdrawal are dependent on the date of your withdrawal during the semester.

Before ‘WF’ Deadline

If you withdraw from all courses before the WF deadline, the process is the same as if you were withdrawing from the University during the semester (see section above). Courses for that semester will have a grade of W recorded on your transcript. A grade of W will not be calculated in your GPA but will be recorded on your permanent record.

You will also want to be aware of all the academic and financial considerations as outlined in the ‘Withdrawal During the Semester’ section above.

After ‘WF’ Deadline 

If you withdraw from all courses after the WF deadline, an exception to the assignment of a grade of WF is possible for verifiable, documented reasons. You will need to request a Hardship Withdrawal Petition from the Withdrawal Coordinator. You will need to complete the petition including verifiable documentation and return the completed petition to the Withdrawal Coordinator. Approved petitions will be sent to the Office of the University Registrar. 

Tuition Refund Appeal

Refunds for tuition are dependent on when in the semester you withdraw from the university. If you need to withdraw due to a hardship and believe the circumstances would warrant an exception to the university’s published withdrawal refund schedule, you may request an appeal form through the Office of the University Registrar at 803-777-5555. 

 

Withdrawal Checklist

When considering Withdrawal from the University of South Carolina for any reason, please be sure to review all of the information available on our website and use the Withdrawal Checklist [pdf] as a guide.  It is important to note that additional steps may be required for withdrawal depending on your situation.  Please contact the Withdrawal Coordinator with any questions.