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PeopleSoft FAQs

Welcome to USC's PeopleSoft FAQ page. This page is intended to provide you with efficient and effective solutions for a variety of frequently asked questions. These resources were created to provide you with instructions for some of the daily transactions completed in PeopleSoft. To help make your search more efficient use the table below to find the area related to your question, click the link and it will bring you directly to those FAQs.

General

Purchasing

Accounts         Payable

General Accounting

General Ledger

Troubleshooting - Log In and  Navigation
Training

General
Requisitions
Purchase Orders
Purchasing Card
Receiving

Payment Request       
AP Upload
Match Exceptions

 

Advances
Journal Entries and Journal Vouchers

Chart of Accounts
Budget
SpeedChart/SpeedTypes

 Contract and Grants

 Approvals

 Reporting

 Suppliers

 Deposits

Sponsored Awards
Cost Share
Facilities and Adminstrative  Allocation (F&A)

General
Requisitions
Payment Requests

Queries
Grants Dashboard
Finance Intranet
University Dashboard   

Maintenance

 

Deposits

 

Troubleshooting  - Log In and Navigation

How do I get access to PeopleSoft?

A PeopleSoft Access Form must be completed and emailed to pssecure@mailbox.sc.edu. The tasks you will need to perform in PeopleSoft determines the type of access needed. The roles
available are: Requisitioner, General Ledger Accountant, Departmental Depositor and Approver.

What do I do if I am having trouble logging into to PeopleSoft?

Clear your internet browser cache. Contact your IT support for help clearing cache, if needed. If you continue to have trouble, please log an issue with the PeopleSoft HelpDesk.

 

Training

How do I know what PeopleSoft training is needed for me or a new person in my department?

Use the New User Information page to determine what training is needed for the tasks being performed.

How do I view the User Productivity Kit (UPK) training?

View the video titled, How to Use the UPK Player prior to viewing the UPKs.

Who do I email with questions regarding PeopleSoft Training?

You can use the email addresses provided on the Contact Us page to determine where to send your questions.

How do I sign up for PeopleSoft related training?

Use the PeopleSoft Training schedule to register for any live instructor facilitated training (classroom or online webinar). Use the Resources page to view self-paced on demand training to include: recorded webinars, video tutorials and UPK training simulations.

How do I provide feedback on the quality of training I received?

PeopleSoft Training Survey is available to capture your feedback in order to help improve the PeopleSoft Training program. The link to the survey is found at the top of the page of the PeopleSoft training schedule. Your feedback is welcomed.

Whom do I contact if I am having problems with my password in ABC Sign up while attempting to register for an instructor facilitated class in a classroom setting?

Contact the Organizational and Professional Development Office by emailing hrtrain@mailbox.sc.edu or calling 803-777-6578.

How do I obtain the link to attend a webinar?

Links are emailed 24 hours prior to the start of a webinar to those who register at least 24 hours prior to the start of a webinar. Anyone who registers within 24 hours of the start of a webinar can obtain the link to attend the webinar from the PeopleSoft Training schedule.

What do I do if I am not receiving emails related to PeopleSoft Training or other PeopleSoft related items?

Verify the correct email address is setup in PeopleSoft. Go to Email section in My System Profile.

Use the following navigation:  Main Menu > My System Profile

Update your email address if needed and click the SAVE button.

 

Supplier Maintenance

Where is the information to add a domestic (USA) Supplier to PeopleSoft?

The Domestic Supplier packet to get a supplier added can be found in the Procedures and Forms section of the General Accounting website. For US suppliers, it is called the PeopleSoft Domestic (USA) Supplier Information Packet.

Where is the information to add an international supplier to PeopleSoft?

The forms to get an international supplier added can be found in the Procedures and Forms section of the General Accounting website. For international suppliers, the forms needed are IRS W-8 BEN (for individuals), W-8BEN-E (for an entity), and International Wire.

Who do I email with questions regarding Suppliers?

You can use the email address provided on the Contact Us page to determine where to send your questions regarding suppliers. That email address is apsupplr@mailbox.sc.edu.

Does every USC student and employee have to have a W-9 on file to receive reimbursements?

No, students and employees do not need to have W-9’s on file for reimbursement. The Employee/Student Reimbursement form can be found in the Procedures and Forms section of the General Accounting website.

How long does it typically take for a supplier to be approved and loaded into PeopleSoft?

It usually takes 2 business days, when all the correct documentation is provided.

If you do not add a supplier on the requisition, where do you go to add one?

Suppliers must be added prior to completing a requisition. The necessary supplier forms can be found in the Procedures and Forms section of the General Accounting website.

How do we determine which remit to address to use when there are multiple remit addresses?

Typically, the location of the supplier is the determining factor. If the location does not assit you in to which address to use, email apsupplr@mailbox.sc.edu.

Do suppliers need to send their information to the department or directly to Controller’s office?

It is preferred that suppliers send their information to the department and the department will send to the Controller’s Office.

Are W-9’s to be attached to PeopleSoft or are the W-9’s to be sent directly to the Controller’s Office?

W-9s are to be sent directly to the Controller’s Office via email, fax or campus mail.
Email Address: apsupplr@mailbox.sc.edu
Fax Number: 803.777.9586

Is there a way to see how a payment was received by a supplier?

Yes, use this navigation: Main Menu > Accounts Payable > Review AP Information > Payments > Payments. This brings up the Payment Inquiry screen and will give you information about that payment.

 Another navigation path is: Main Menu > Accounts Payable > Review AP Information > Vouchers > Voucher Inquiry. You must know the voucher ID to use this navigation.

Does the University accept digital signatures on the supplier forms?

Digital signatures are accepted for supplier forms.

How can I find out if a supplier is on the supplier list?

Use the navigation: Main Menu > Suppliers > Supplier Information > Add/Update > Supplier.

Enter the supplier’s name in the Supplier Name field and click the Search button.

Where is the supplier instructed to send the invoice?

Suppliers should send invoices to the departments and the department should forward the invoices to Accounts Payable via campus mail.

 

Purchasing - General

How will the Small and Minority owned business solicitation process be incorporated into PeopleSoft?

You will use the same method as prior to PeopleSoft, which is led by the Purchasing department and the suppliers that are Certified Minority Vendors by the Governor's Office of Small and Minority Owned Business.

 

Purchasing - Requisitions

How many line items and fund codes can be added to a requisition?

You can create a requisition up to 100 lines and have different cost distributions and units of measure per each line.

How are shipping fees applied to a requisition?

Add shipping fee information to the line comments and the Buyer will add them to the purchase order.

How are in state and out of state sales taxes added to a requisition?

Taxes will not be entered on a requisition. They are applied at the Purchase Order (PO) level and double-checked at the Accounts Payable/invoice level.

How can I add items after my requisition becomes a purchase order?

This depends on how far the purchase order is in the process. If it is a purchase order that has not been dispatched to the supplier a Change Request will need to be issued to edit the purchase order, which then begins the workflow approval process again.

If the purchase order has been dispatched contact purchasing@sc.edu to make any changes.

When managing requisitions, is there a way to change the default view to search for more than just the last week? Can we change that default view?

Yes, you can change the default view. In the Search Requisition section of the page you would enter the date you want to begin your search in the “Date From” field, and enter the date you want to end your search in the “Date To” field, and click the search button.

When adding comments and attachments at the line level, with multiple lines, do we need to add the attachment for each line for the same invoice?

If there is only one attachment and it pertains to all lines, you only need to add it to the first line.  Buyers see the bubble with squiggle lines which alerts them to comments and attachments.

If the comments and/or attachments are applicable to only one line, in a multi-line requisition, please attach it to that specific line.

Are there written instructions for change orders? 

Yes, there are written instructions for change orders and it can be found on the Resource page of the PeopleSoft website.

Is there a crosswalk for category codes and account numbers?

There is an Excel version that does have the crosswalk categories and account numbers posted on the Controller and Purchasing websites, as well as the Resource page on our PeopleSoft website.

If submitting a food requisition, do we need to put the food memo and quote/invoice all in one attachment?

All documents can be added as one attachment or as multiple attachments. This is the same for a purchase requisition and a payment request.

 

Purchasing - Purchase Orders

Should you receive for Blanket Purchase Orders?

Yes.  Blanket Purchase Orders for Goods only should be received.

Where can I find the purchase order number?

The purchase order number is located on the Manage Requisition page; from here you can see the Requisition Lifespan.

 Navigation Path: Main Menu > eProcurement > Manage Requisitions

 If the Purchase Order has been dispatched for a particular requisition the icon gains color, you can click on it and it will open to a page that will have the PO number on it.

What is the difference between "PO Created" and "PO Dispatched"?

“Created” means that the requisition has been assigned to a Buyer.

The Buyer reviews the procurement for that requisition.  Once they approve the requisition, they will dispatch the PO to the Supplier via email message.  Then the Manage Requisition page will change from “PO Created” to “PO Dispatched”.

What if I forgot to include attachments to the requisition and the PO has been created, is there a way to still send those attachments?

Please contact purchasing@sc.edu for assistance, unless you know the Buyer of record then you can contact them directly.

What does “Open Status” mean for a Purchase Order?

“Open Status” means it is on a buyer’s workbench for them to review and process. 

 
When will the Purchase Order be sent to a Supplier on an existing Requisition?

If the PO is in an open status, then a buyer is assigned and they are working on it. Once it has moved to a status of Dispatched, the PO has been sent via email to supplier. You can check the status of the requisition using the Requisition Lifespan diagram on the Manage Requisitions page.

Navigation Path: Main Menu > eProcurement > Manage Requisitions

How do I print a purchase order?

To print a purchase order, navigate to the Print POs page in PeopleSoft:

 Main Menu > Purchasing > Purchase Orders > Review PO Information > Print POs

 To view a Print PO Quick Reference Guide, visit the Resource page of our PeopleSoft website.

Where can we go in PeopleSoft to see if a Purchase Order has been paid?

To see if a purchase order has been paid use the following navigation:

 Main Menu > eProcurement > Manage Requisitions

 On this page, enter the criteria you need to find the Requisition. Click the expand button next to the Requisition ID to view the Lifespan.

 The Payment icon indicates payment. It is important to note payments from multiple POs can be included in one payment, so you must match it to your voucher.

 

Purchasing - Purchasing Card (P-Card)

Can utilities be paid with the P-Card?

Yes, the P-Card can be used for small utilities such as DirectTV, Verizon, and several others. Please refer to the Payment Request Matrix for additional guidance.

What is the P-Card limit?

The P-Card has a single transaction limit of $4,999.99 and a monthly limit of $10,000.

Can the P-Card be used to purchase food?

No, the P-Card cannot be used to purchase food. Use the Payment Request to make these purchases. Be sure to include the Food approval memo as an attachment. All food purchases will be routed to purchasing. Food approval memo applies to all A, D, E, C, and R Funds.

Can the P-Card be used to purchase Assets?

The P-Card cannot be used to purchase an Asset. All asset purchases must be made through the creation of a purchase requisition.

Can we use the P-Card for travel registration?

No, you cannot use the P-Card to pay for travel related expenses. Please use a Payment Request.

Can you use the P-Card to pay for professional memberships?

Yes, provided you have obtained appropriate written signature authority. (Reference Policy number BUSF7.06)

Can you use the P-Card for an Amazon Prime membership?

No, you cannot use the P-Card for this purpose.

 

Purchasing - Receiving

What navigation do you use to create a new receipt?

It is recommended to use the following:

Navigation Path: Main Menu > Purchasing > Receipts > Add/Update Receipts

Be sure to select the correct tab on the Receiving page. If you already have receipts created use the Find an Existing Value tab, if you want to create a new receipt use the Add a New Value tab.

Who should be responsible to receipt the order? 

Typically, the requisitioner will receipt but some departments may decide to have their managers do it. It is an internal decision. Whoever received the goods, which may or may not be the requisitioner, should receipt in PeopleSoft. 

 Navigation Path: Main Menu > Purchasing > Receipts > Add/Update Receipts

If you receive an item and realized that you made a mistake, can you go back in and make the change?

Absolutely, you can cancel your receipt using the big red X which is located at the top right hand side of the Receiving page. Once cancelled and saved, you can create another receipt.

What happens if I search for the purchase order in Receipts and nothing shows?

If this happens, refer to the Receiving in PeopleSoft webinar first and if you are still having trouble you email purchasing@sc.edu and the Purchasing Department will contact you.

I was receiving items on the Manage Requisition page, is that the incorrect way to receive items?

Only those who create the requisition can receive on this page. If someone else is receiving the goods, they will have to use the Navigation Path: Main Menu > Purchasing > Receipts > Add/Update Receipts, to receive. 

When is entering a receipt NOT required?

You do not need to enter receipts for services.

Is it safe to say that the only invoices that need "receiving" are the ones that are paid off a PO?

Yes, that is correct.  All Goods should be receipted.

If we receipt for a greater quantity than on the PO, will the cost for overages be paid?

No, overages will not be paid because it will not complete the 3-way match. If you need to increase the amount of the PO, you need to create a change order. The instructions for Creating a Change Request can be found on the Resource page of our PeopleSoft website.

Explain what these Receipt Quantity options mean on the Select Purchase Order page, No Order Qty, Ordered Qty, and PO Remaining Qty?

Select No Order Qty, Ordered Qty, or PO Remaining Qty to determine the receipt quantity to appear. These options specify quantities to transfer to the receipt:

* Select the No Order Qty option to signify that the receiver must enter the actual quantity received. This selection requires a live count of the items prior to receipt in the system. If this option is selected, the copy function does not transfer order quantities to the receipt. You will need to manually enter all receipt quantities.

* Select the Ordered Qty option to automatically make the received quantity the purchase order quantity. This selection changes the purchase order quantity regardless of any prior receipt quantity.

* Select the PO Remaining Qty option to have the receipt display the numeric difference between the quantity ordered and the current quantity received. Selecting this option replaces the received quantity with the quantity that has not yet been received.

How do we look up the remaining balance on a Blanket Purchase Order to know if a change order is necessary to increase the purchase order amount?

You can use the PO Inquiry page to look up the remaining balance on the PO.

Navigation Path: Main Menu > Purchasing > Purchase Orders > Review PO Information > Purchase Orders

 Type the PO order number in the Purchase Order field and click the search button. The Amount Summary area of the page will give you the remaining balance information.

Do textbooks need to be receipted on Blanket PO's?

Yes, textbooks, or all goods, need to be receipted.

If I have a Blanket Purchase Order and I receive one invoice will it close out the PO completely?  I will still be able to receive from the same PO when I receive a future invoice?

Yes, that is correct, as long the purchase order is set up as Amount Only. On the Receiving Page, you override the amount in the Receipt Price field to match the amount of the receipt. Just be sure not to receipt the entire amount of the purchase order.

 
If you have multiple invoices for one Blanket Purchase Order, can you total them with one receipt?

No, you cannot. You have to have a separate receipt for each invoice. This is also an important part of the 3 Way Match.

 

Accounts Payable - Payment Request

When do I use Payment Request to make a purchase?

To know when you can use a Payment Request to make a purchase refer to the Payment Request Matrix. This document outlines what to use it for and the attachments required for each type of purchase.

What is the status of my payment request?

The status of your payment request can be seen on the Payment Request Inquiry page.

 Use the following Navigation Path: Main Menu > Accounts Payable> Review Accounts Payable Info > USC Payment Request Inquiry

How long does it take to process a Payment Request?

It takes 7-10 business days once it gets to final approval in Accounts Payable.

How can you cancel a Payment Request?

To cancel a Payment Request that has been submitted begin by going to the Payment Request Inquiry page. Once on this page, click the View Approval Flow icon to see where it is in approval workflow and contact the department it is pending at to ask them to deny the request and send it back to you. Then from the Payment Request Landing page, you can cancel or edit the request.

How can I expedite a payment request?

To expedite a payment request be sure to complete the following:

1. Note in the comment section, using all caps, NEED BY (add the date), PLEASE EXPEDITE. You can always follow up with an email to accountspayable@sc.edu

2. Select the correct supplier and ensure the invoice attached is for the selected supplier.

3. Select the correct account codes. If you have office supplies and food, create two lines and select Supplies 53009 and Food 53005.

4. Use a PDF file, quicker for the AP staff to view.

5. Break out the sales tax on invoices.

6. Be sure to use the Account Code, not the header code such as 53000, 54000.

What type of comments can I add to a Payment Request so that my payment is processed correctly?

Use the Notes/Comments area to enter any Special Handling (SH), Attachment (SA), or Pickup (SP) for a payment such as:

1. NEED BY A CERTAIN DATE (add the date)

2. HOLD FOR PICKUP (add the name of the individual who will pick it up)

3. MAIL TO SPECIFIC ADDRESS (add the address)

4. Or, PLEASE PRINT AN EXPRESS CHECK AT (add location).

Adding these comments will ensure your payment is processed correctly.

How do I prevent duplicate invoices from being submitted?

To prevent duplicate invoices from being submitted begin by navigating to the Payment Request Inquiry page to search by Supplier ID and Invoice number. This will show you if that invoice has been paid to that supplier.

Navigation Path: Main Menu > Accounts Payable> Review Accounts Payable Info > USC Payment Request Inquiry

When should I use the P-Card?

Use the P-Card for all purchases under $5000 that have been outlined on the Payment Request Matrix. This will reduce the volume of payments requiring Accounts Payable approval, therefore expediting your payment.

What should I put in the Description field?

Use the Description field to clearly identify what the payment is for. Begin with the type of payment such as Reimbursement, Honorarium, etc. and then further describe the purchase. For example, if you have an invoice that only provides a product number then use the description field to name the product. This will help Accounts Payable verify the correct account code is being used.

What should I put in the Invoice Number field?

If there is an invoice use the invoice number and the date provided on the invoice. If there is no invoice number, use the date of service and the last name of the supplier/individual.

How should I complete a Petty Cash reimbursement in PeopleSoft?

To complete a Petty Cash reimbursement in PeopleSoft please do them frequently but in a timely manner. Also, be sure to limit the distribution lines. For example, complete a Petty Cash Payment Request for all food lines and a separate Payment Request for supplies. You would do this only when you have a large number of distribution lines. This will help expedite reimbursement.

 

Accounts Payable - AP Uploads

When should I use an AP Upload?

Use the AP Upload:

1. If you have a number of similar payments, 10 or more. It can be used for stipends, participants, honorariums, royalties, etc.

2. For a one time only payment to a person or company in the form of a refund such as a scholarship refund, or an overpayment refund.

You can view the AP Upload training material found on the Resource page of our PeopleSoft website.

How can I expedite my AP Upload?

To expedite your AP Uploads be sure to complete the following:

1. Mark as urgent

2. Follow the guidelines on the PPT

3. Pay close attention to the formatting

4. Attach appropriate documentation, including the new AP Upload Approval form

5. Add specific comments to the text of the email such as HOLD FOR PICKUP, NEED SEPARATE CHECKS if payed to the same person, NEED BY (add date), etc.

 When all of the above is complete, send the spreadsheet to the APUPLOAD@sc.edu mailbox.

 

Match Exceptions

What is a match exception?

The Matching process is used to validate procurement documents (PO, Receipts as needed and Vouchers) prior to paying the supplier. This check-and-balance ensures that no payment is issued until ‘matching’ is complete. If these documents do not match, the system flags them as Exceptions and email is sent to the requestor on the requisition. You will continue to receive an email every 2 days until the exception is resolved. Exceptions must be resolved prior to supplier being paid.

How will I know if I have a match exception that needs to be resolved?

The Requisition Requester will receive an email notification of match exceptions generated by PeopleSoft or sent from the Accounts Payable department. Emails will continue to be triggered every 2 days until the match exception is resolved. Your prompt resolution of these exceptions will help to ensure timely processing of payments. 

Item Title visible What are the different match exception types?

The different match exception types are:

 1. No Receipt (R500) - a receipt has not been entered into PeopleSoft for goods and services where receiving is required.

 2. Life to Date Voucher Quantity is Greater Than PO Quantity (V200, R900) - an invoice has been received for a quantity greater than the quantity entered on the purchase order.

 3. Life to Date Voucher Amount is Greater Than PO Amount (V300) - an invoice has been received for an amount greater than the amount entered on the purchase order.

How do you fix a “no receipt” match exception?

To fix a “no receipt” type match exception enter a receipt in PeopleSoft for the quantity or amount that was received. It is important to receipt all lines, not just the first one.

How do you fix a “life to voucher quantity is greater than PO quantity”?

To fix a “life to voucher quantity is greater than PO quantity” type match exception: 

 1. If an invoice for 15 widgets arrives, the purchasing buyer must be contacted to update the purchase order to reflect the increase in quantity if you choose to accept the additional quantity.

2. If the invoice is incorrect and only 10 widgets arrived, contact the supplier to send a corrected invoice.

How do you fix a “life to voucher amount is greater than PO amount”?

To fix a “life to voucher amount is greater than PO amount” type match exception:

 1. If the invoice amount is for $20,000, the purchasing buyer must be contacted to update the purchase order to reflect the increase in amount if you choose to accept the additional amount.

2. If the invoice is incorrect and should only be for $10,000, contact the supplier to send a corrected invoice.

 

General Accounting - Advances (Travel, Team Travel and Cash)

How will cash advances occur in PeopleSoft?

The general process for cash advances will be:

1. Complete the Cash Advance form, but you will not need to have it signed by approvers.

2. Complete an online Payment Request in PeopleSoft.

3. Attach the Cash Advance form to the request.

4. PeopleSoft will route the request to the appropriate approvers.

5. Once approved the Payment Request will receive final approval by Accounts Payable. 

Note: The current USC policies regarding cash advances will not change.

How will travel expenses be paid until the travel expense module goes live in PeopleSoft?

Effective July 1, 2015, travel expenses will be reimbursed by check only, until the travel expense module goes live in PeopleSoft. Checks will be mailed to the address specified on the travel reimbursement form. Direct deposit will be available again after the Travel and Expense module goes live.

Can we continue to process our registration fees via the TRV, using the employee’s TA number for tracking purposes?

Yes, you can continue to do this if you are reimbursing the traveler. However, if you are paying supplier directly you should pay via payment request using Account Code 54112. Be sure to reference the Payment Request Matrix for more information.

Will TAs also show up as encumbrances?

No, Travel and Expenses has not gone live in PeopleSoft.

Can we still use a traveler’s blanket TA?

Yes, you have to have an estimated dollar amount on a Blanket TA.

How to request the Travel Advance?

Follow these steps to request a Travel Advance:

1. Submit a Payment Request using Account Code 10206 at least 7 – 10 business days in advance of travel. Be sure to include any special instructions, such as Hold for Pick Up in the Comments section of the Payment Request.

2. Attach a copy of the TA and the request for Cash Advance form to the Payment Request.

How to request the Cash Advance?

Follow these steps to request a Cash Advance:

1. Submit a Payment Request using Account Code 10204 (10205 for Team Travel) at least 7 – 10 business days in advance. Be sure to include any special instructions, such as Hold for Pick Up in the Comments section of the Payment Request.

2. Attach a copy of the Cash Advance form to the Payment Request.

What are the steps to close a Cash Advance or Team Travel Advance?

Please follow these steps to close a Cash Advance or Team Travel:

1. Ensure the cash advance settlement form is completed with correct Account Code (10204 or 10205).

2. Attach all receipts.

3. Deposit remaining funds to the Bursar’s Office, using the Deposit procedures in PeopleSoft and Account Code 10204 or 10205.

4. Include the Deposit Transmittal form.

5. Email all the above items to: cashadvc@mailbox.sc.edu

What are the steps to close out a Travel Advance?

Please follow these steps to close a Travel advance:

1. Ensure the cash advance settlement form is completed with correct Account Code (10206).

2. Attach the settlement form and all receipts to the Travel Reimbursement Voucher.

3. Deposit remaining funds to the Bursar’s Office, using the Deposit procedures in PeopleSoft and Account Code 10206.

4. Include the Deposit Transmittal form.

5. Submit all the above items to the Controller’s Office, Attn: Travel Dept.

How to request a cash advance (including Gift Card reimbursement) for a grant?

Follow these steps to request a cash advance for a grant:

1. Submit a Payment Request using Account Code 10203 at least 7 – 10 business days in advance. Be sure to include any special instructions, such as Hold for Pick Up in the Comments section of the Payment Request.

2. Attach a copy of the Cash Advance form to the Payment Request.

What are the steps to close out a cash advance for a grant?

Follow these steps to close out a cash advance for a grant:

1. Ensure the Cash Advance Settlement form is completed with correct Account Code (10203).

2. Attach all receipts.

3. Deposit remaining funds to the Bursar’s Office, using the Deposit procedures in PeopleSoft and Account Code 10203.

4. Include the Deposit Transmittal form.

5. Email all the above items to: cashadvc@mailbox.sc.edu

 

General Accounting - Journal Entries and Journal Vouchers

How can I get access to enter journals in PeopleSoft?

You can only enter Journal Entries in PeopleSoft if you have the role assigned. If you do not have this role or someone in your department does not have this role, please complete and submit the PeopleSoft Access Form. This form can be found here. Ensure your department approvers are also setup to approve your journal entries. If they are not setup, please email  pssecure@mailbox.sc.edu.

How do I find my journal entry?

To find your journal entry:

1. Navigate using this path: Main Menu > General Ledger > Journals > Journal Entry > Create/Update Journal Entries

2. Click the Find an Existing Value tab.

3. Search for the journal by: name, date (range), and/or journal id.

4. At the Journal Header Status option, be sure to select the blank line at the top of the drop down menu.

5. Click the Search button.

6. The search will return a list of all entries based on your search criteria.

When do I use a journal entry to make a correction?

Journal entries are used to make corrections to transactions that have already posted to the general ledger. Journal entries should be used to correct the following:

* Correct deposits

* 86/81 transfers

* RQ’s/IIT’s

* Correct Visa, Staples and team travel transactions

*Travel Payment Vouchers (Only ones with Supplier ID: SP0000000#)

*Any transaction that happened prior to PeopleSoft

Use this quick reference document to help request a journal entry.

 Click here for additional information.

When should a journal voucher be requested?

A journal voucher should be requested to make adjustments/corrections to the following:

* Requisition/PO and Payment Request payments that posted to incorrect chartfields

* Non-travel related payment vouchers

Click here for additional information.

Can more than one journal voucher be added on the Journal Voucher form?

No, you will need to create a separate journal voucher for each individual voucher you are trying to correct. You will add the Voucher number at the top of the form, so it will be only linked to that one voucher. Use this website to find the Journal Voucher form: http://web.admin.sc.edu/ap/formsindex.php

When emailing the Journal Voucher form, is the original required for retention purposes?

No, the original is no longer required for retention purposes.

If we are moving part or all of a voucher (e.g. purchase order) from one grant to another, do we use a JE or JV?

A journal voucher (JV) is used when moving part or all of a voucher from one grant to another. You can also move partial payments using a JV. Use the form to show the line you want to move and where it is going. Be sure to include the full chartfield string for the grant which includes the PC BU, Project ID, Activity and Analysis Type. Use this quick reference to ensure you are using the correct Analysis Type.

Is there any consideration to implement a workflow for approvals of JVs?

We will explore the possibility of adding workflow for approvals of Journal Vouchers in the near future.

How much time should I allow for a JV to post?

You should allow one to two days at most from the time you send the email. Except for around month end. Allow a few extra days.

Our mail is currently charged to one account and at the end of the month that department (student affairs) charges the other departments. Would this entry, to charge the other departments, be a journal voucher instead of a journal entry?

If the mail is paid on a voucher and you would like to redistribute the payment, then it would be on a journal voucher. If it is paid on an RQ (IIT) then it would be a journal entry.

How do I delete a journal entry?

To delete a journal entry:

1. First go to the Header tab and delete any attachments. Then save the entry with zero attachments while still on the Header tab.

2. Go to the Lines tab and select Delete Journal from the Process drop down box.

3. Click the Process button.

4. You will receive a deletion confirmation message.

5. Click Yes.

6. You will receive a message stating the Journal Entry has been deleted.

What is the status of my journal entry?

To verify the status of you journal entry:

1. Check to ensure the Journal Status is Valid, Valid on the bottom right corner of the Lines tab.

2. Click on the Approval tab to confirm you have submitted the entry to your departmental approver and they have approved the entry.

3. Depending on the content of the journal entry, it may be routed to other departments (CGA or Purchasing) for review and approval.

4. If you have questions, email General Accounting at generalaccounting@sc.edu.

How to use an 86/81 transfer?

86XXX is ALWAYS* a positive (+); acting like an expense.  It is, in effect, “giving money away” while not actually giving the budget authority to the other account (which is why a 5XXXX level account is not being used). 

81XXX is ALWAYS* a negative (-), acting as revenue, and is the account the receiving department uses. 

For example, a dean’s office receives revenue to run programs and, while it wants to maintain the identity of the revenue received at the dean’s office level, still parses out parts of that money as professors need start-up money.  By using the 86XXX, the revenue (4XXXX) stays with the Dean’s Office, and no expense (5XXXX) is used as the professors receive the monies.   It’s a way to move funds without moving the budget. 

Also of note, the final digits of the account number (“XXX” in these examples) should correspond to each other.  For instance, you may move 86100 to 81100, but not 86100 to 86110.  This will keep unrestricted, scholarship, and auxiliary funds grouped.  Please refer to the PeopleSoft Object Code Conversion for examples of matched 86XXX/81XXX accounts.

*Of course, if reversing a journal entry done in error, use the appropriate signs to correct the balance.

When do I use a positive or negative to debit or credit my account?

Please refer to the following quick reference document.

How do I copy a journal entry?

To copy a journal entry:

1. Open the existing entry you wish to copy.

2. From the Lines tab, select Copy Journal from the Process drop down box.

3. Click the Process button.

4. A box will pop up; select Recalculate Budget Date checkbox.

5. Click the OK button.

6. System will assign a new journal entry number.

7. Update the journal description and attach supporting documentation on the Header tab.

How do I reverse a journal entry?

To reverse a journal entry:

1. Open the entry you want to reverse.

2. From the Lines tab, select Copy Journal from the Process drop down box.

3. Click the Process button.

4. A box will pop up; select the Reverse Signs and Recalculate Budget Date checkbox.

5. Click the OK button.

6. System will assign a new journal entry number.

7. Update the journal description and attach supporting documentation on the Header tab.

How do I find my journal entry?

To find your journal entry:

1. Navigate using this path: Main Menu > General Ledger > Journals > Journal Entry > Create/Update Journal Entries

2. Click the Find an Existing Value tab.

3. Search for the journal by: name, date (range), and/or journal id.

4. At the Journal Header Status option, be sure to select the blank line at the top of the down menu.

5. Click the Search button.

6. The search will return a list of all entries based on your search criteria.

 

General Ledger - Chart of Accounts

I have several centers that add new accounts monthly. How will these be updated?

These will be loaded into the system as the grants are established. USERA will interface with PeopleSoft to pass on the new accounts as they are set up. The process for all non-grant accounts will begin with the Legacy AM Account memo process.

What will replace the current USC Accounting Intranet used to monitor revenues and expenses?

Multiple tools can be used to monitor revenues and expenses. These tools are:

* PeopleSoft University Dashboard
* General Ledger Inquiry
* PeopleSoft Queries
* Finance Intranet

How do I find the correct chartfield values to enter for my transaction?

Use the Crosswalk located in PeopleSoft. The Navigation path is: Main Menu > USC Conversion > USC Chartfield Mapping > USC Department/Fund Inquiry

 1. Enter the values you know in the Search Criteria; be sure to enter the appropriate Fiscal Year.

2. Click the Search button.

3. The valid values will display for: Operating Unit, Department, Fund Code and Class Field. For grant funds these additional field will be populated: PC Business Unit, Project and Activity.

Note: Using values provided by the Crosswalk will prevent combination edit errors.

 

General Ledger - Budget 

Will the system use budget check or balance check? What about accounts with a negative balance, will the request flow through the system with no funds available to make the purchase?

You will be able to check transactions against your control budgets. The system stores the original budgeted amount by Chartfield string, as well as any modifications made during the year. It also calculates how much of that budget has already been pre-encumbered, encumbered, and expensed, leaving what PeopleSoft calls the “available budget”.

 When a transaction exceeds the available budget amount, the system either stops the transaction and issues an error notice or passes the transaction with a warning notice. If the transaction exceeds the controlled available budget, then the transaction is rejected.

Will the system be performing a line item budget verification, or an overall budget verification?

While the budget checking can be performed at the line level, the overall budget control will be at the operating unit and fund combination levels. In other words, departments will be able to enter budgets at the detail level, but the control (i.e. when the transaction is stopped) will be at the highest level. Except for Grants, which will be budget controlled at the project level.

How will requisitions be handled when the budget year starts, considering that budgets aren’t loaded until September or later?

There will be a process in place that will ensure that transactions post and take into account the fiscal year start, budget-related delays, and carry-forward budget. This process will be communicated through newsletters and webinars.

If you use an unbudgeted account, will the transaction pass when you budget check?

The system is checking budget, not revenue. If an account is not budgeted, it will “pass”.

When recording a Budget Transfer and/or Budget Journal, what should be considered when entering the Journal Date?

Ensure that the Journal Date is dated in the Fiscal Month in which the entry should post to the ledger. 

Note: Entries should not be submitted for a prior fiscal month.

For Columbia “A” funds, when recording a Budget Transfer and/or Budget Journal, which drop-down option should I choose on the Budget Header tab for the Budget Entry Type?

Record a Budget Transfer vs. Budget Journal:

a) Budget Transfers: Budget transfers are used when transferring budget between department-funds or various line items (i.e. between accounts, funds, departments, operating units, etc.). Therefore, Budget Transfers are not used to increase or decrease the overall budget.

b) Budget Journals: Budget journals are used when increasing or decreasing (rather than transferring) the overall budget.

For Columbia “A” funds, when recording a Budget Transfer and/or Budget Journal, which drop-down option should I choose on the Budget Header tab for the Budget Entry Type?

In most circumstances, the correct Budget Entry Type is ‘Adjustment’ (Budget Journals) or ‘Transfer Adjustment’ (Budget Transfers).  The only exception to this rule occurs when uploading an original budget (Budget Office only).

For Columbia “A” funds, when recording a Budget Transfer and/or Budget Journal, how should I complete the ‘Parent Budget Options’ box?

To complete the ‘Parent Budget Options’:

a) Oper_Rev: Please leave ‘Parent Budget Options’ box blank.

b) Oper_Exp: First, please ü the Generate Parent Budget(s) box. Next, select the value from the ‘Parent Budget Entry Type’ drop-down menu that agrees to the Budget Entry Type drop-down menu selection above.

Is there a way within PeopleSoft to compare a pair of budget entries (Oper_Rev & Oper_Exp) in order to ensure the entries are balanced?

 Yes, please use the following PeopleSoft query: SC_KK_BUD_JRNL_LINES_BALANCE 

 

Speed Charts/ Speed Types

What is a SpeedChart/SpeedType?

SpeedCharts and SpeedTypes are shortcut keys created for frequently used combinations Chartfields available to all users. It is important to note that not every crosswalk combination

has a SpeedChart/SpeedType. We have limited it to Internal Projects, Grants, Construction, and A Funds for departments.

 The following transactions use SpeedCharts/SpeedTypes:

* Requisitions
* Payment Requests
* Journal Entries
* Budget Journals
* Deposits

 For more information about SpeedCharts/ SpeedTypes, please refer to the webinar and PPT that can be found on the Resource page of our PeopleSoft website.

What are combo edits?

Combo edits are system checks used to ensure the chartfield combinations entered in PeopleSoft for various transactions are valid.

Combo edits compare the chartfield combinations to the valid Crosswalk values.

What are the three types of SpeedCharts/SpeedTypes you can choose from?

The three types of SpeedCharts/SpeedTypes you can choose from are:

1. A Type for Activity USCIP

2. P Type for Project USCSP and USCCP

3. D Type for Departmental A0001

For more information about SpeedCharts/SpeedTypes, please refer to the webinar and PPT that can be found on the Resource page of our PeopleSoft website.

 

Contract and Grants - Sponsored Awards

How long will it take new Grants to get posted for access and use?

If there are no errors in the file that we receive from the daily USCeRA interface file, the grant will be accessible immediately. However, if your project has to be manually created it will take 24 to 48 hours.

How is my project ID created?

For new awards coming through the USCeRA interface, PeopleSoft assigns the project ID immediately. If entered by the Grant Accountant manually, a project ID will be assigned within 24 to 48 hours.

If a sub-award invoice is emailed directly to me, how would I get it into PeopleSoft and routed for approval?

To get the sub-award invoice into PeopleSoft and then routed for approval email it to Gina Hambrick specifically, after it has been approved by the PI.

If I only know my current department and fund structure, how will I know what that equates to in PeopleSoft?

PeopleSoft has a Crosswalk table which will provide that information. 

Navigation Path: Main Menu > USC Conversion > USC Chartfield Mapping > USC Department/Fund Inquiry

Once you navigate to the Crosswalk, input your department, fund, and current fiscal year, then click search.

What if the PI in my department does not want to approve transactions for grants?

Send an email to your Grant Accountant and identify the list of projects as well as the person who will approve transactions. Your Grant Accountant will add that person as a team member on the project for workflow.

What fields are required to charge expenses on a project?

The fields that are required to charge expenses on a project are: Amount, Operating Unit, Department, Fund Code, Account, Class, PC Business Unit, Project, and Activity.

Is there a report that will show my Grant budget and expenditures?

The Grant Dashboard Report will provide this information. The Grants Dashboard report is a printable output file that provides the supporting details of the Grants section of the University Dashboard. This report can be downloaded as a PDF or Excel spreadsheet.

Navigation Path: Main Menu > USC Enhancements > Grants Dashboard Report

For additional information about the Grant Dashboard Report click here.

Are there public queries related to Grants available for departments to run?

Yes, there are several public queries related to Grants available to Departments and they are:

SC_GM_COSTSHARE_SUM_BY_PROJ - Cost Share Summary by Project
* SC_GM_CS_SUMMARY – Cost Share Summary by Project/Award
* SC_GM_CHRT_OF_ACCTS – Chart of Accounts
* SC_GM_DEPT_EXP_SUM – Department Grant Expense Summary
* SC_GM_EXP_REVIEW_BY_AWARD – Expense Review by Award
* SC_GM_FA_BY_Project – F&A by Project
* SC_GM_PI_AWARDS – Awards Listed by PI
* SC_GM_PI_PROJECTS – Projects Listed by PI

 To find and run these queries, use the Navigation Path: Main Menu > Reporting Tools > Query > Query Viewer

How can I see expense details?

Use the University Dashboard to drill down on the amount in the actuals column.

 For more information about the University Dashboard visit the Resource page of our PeopleSoft website.

Is there a way to print a list of all of our department projects?

Yes, use the University Dashboard to retrieve a list of all active projects for your department. In the search criteria, be sure to add your department, from/to accounting dates, and select ‘Active’ status.

 For more information about the University Dashboard visit the Resource page of our PeopleSoft website.

Can you run a monthly expense report?

You can run a monthly expense report using the University Dashboard, however the available balance will not be a cumulative balance.

 For more information about the University Dashboard visit the Resource page of our PeopleSoft website.

Can I run a monthly expenses report by Department, Award, Project, or Award PI?

Yes, by using the University Dashboard and specific search criteria.

 For more information about the University Dashboard visit the Resource page of our PeopleSoft website.

Does the available budget on the University Dashboard reflect the current available budget?

Yes, the available budget on the University Dashboard reflects the current budget. The dashboard will reflect real time budget information. It is important to remember that it is reflecting transactions that have been budget checked, not necessarily paid and posted.

 For more information about the University Dashboard visit the Resource page of our PeopleSoft website.

Will TAs show as encumbrance?

No as Travel has not gone live with PeopleSoft yet.

How can I see outstanding commitments?

You can see outstanding commitments by using the University Dashboard. On the dashboard click the amount of a pre- encumbrance or encumbrance, and then click the icon on the right to drill down into the details.

For more information about the University Dashboard visit the Resource page of our PeopleSoft website.

Are there exceptions to the Activity field or will it always be ‘1’?

Contract and Grant will always use ‘1’ in the Activity field.

Why when you run a monthly report, you cannot get your correct monthly balance?

The University Dashboard is our source for balances. It is important to remember that PeopleSoft is date driven so if your budget was not entered in the period you have selected then it is not going to pull your budget. Using 01/01/1901 for the From Date should provide you with the correct monthly balance.

For more information about the University Dashboard visit the Resource page of our PeopleSoft website.

 

Contract and Grants - Cost Share

How do I record Cost Share?

There is a Cost Share field that functions as the ‘analytical’ box. To record Cost Share, just input the project ID in the cost share field.

Where can I see Cost Share on my project?

The University Dashboard has a Cost Share section that will provide you the cost share for your project. There are two public queries that you can use as well:

* SC_GM_COSTSHARE_SUM_BY_PROJECT
* SC_GM_CS_SUMMARY

 For more information about the University Dashboard visit the Resource page of our PeopleSoft website.

How can I find out remaining Cost Share balance?

The University Dashboard will provide you the remaining Cost Share balance.

For more information about the University Dashboard visit the Resource page of our PeopleSoft website.

Can cost share be a salary expense? How will it be handled?

Yes, salary can be used as Cost Share. You will complete the current PBP documents you currently do and use the analytical field.

 

Contract and Grants - Facilities and Adminstrative (F&A) Allocation

When is F&A revenue distributed to the departments?

F&A revenue is distributed to the departments on a monthly basis.

How often is F&A calculated for a project?

F&A is calculated for a project on a daily basis.

How can I determine which project generated the F&A?

The Journal will have the project ID in the reference column helping you determine which project generated the F&A.

 

Deposits

How are grant related deposits for payments, rebates and cash advances handled?

Grant deposits for payments and rebates must be completed by the Contract and Grant Accounting department. Grants deposits for cash advance settlement are entered into PeopleSoft and taken to the Bursar's Office by the departments.

What information goes into the Deposit Reference field on the deposit?

Your contact information is no longer required to be entered in the Deposit Reference. Instead please enter a general description of the deposit. For example, you would enter something like: Daily Postal deposits.

Is there a naming convention for attachments?

There is no naming convention but attachment names should not contain special characters. Use only letters and numbers in the file name.

How do I know what accounting information to enter for my deposit?

Use the Crosswalk to get the correct accounting information to submit your deposit. The navigation to the Crosswalk is: Main Menu > USC Conversion > USC Chartfield Mapping > USC Department/Fund Inquiry.

The old department /fund can be entered to find the chartfield values needed on the Accounting Entries page for your deposit. Be sure to enter the current fiscal year in the Fiscal Year field.

Why cannot I print my deposit transmittal report to submit with my deposit?

The Print link for the deposit transmittal will become active when all the required information is complete for the deposit. Use the document titled Entering a Deposit Quick Reference to ensure all required steps are completed. You should also check to see if your computer is blocking the item as a “Pop Up”. 

Who do I email with questions regarding PeopleSoft Training?

You can use the email addresses provided on the Contact Us page to determine where to send your questions.

Can I delete a deposit before being submitted to the Bursar if I have made a mistake?

Yes, a deposit can be deleted before being submitted to the Bursar by locating your deposit in a Pending status and clicking the Delete Deposit button.

Can I delete a deposit after it has been submitted to the Bursar if I have made a mistake?

Yes, a deposit can be deleted even after submitting to the Bursar if you catch it in time. The deposit status must be reset to Ready to Submit. Visit the training UPK titled Deleting a Deposit After Submitting for Bursar Approval to practice deleting a deposit.

Can I make changes to a deposit after it has been submitted to the Bursar for approval?

Yes, a deposit can be updated after it’s been submitted to the Bursar for approval if you catch it in time. The deposit status must be reset to Ready to Submit.  Use the training UPK titled Modifying or Resetting a Departmental Deposit to practice making changes to a deposit.

Can I enter a single deposit with multiple distribution (accounting) lines?

Yes, a single deposit can be entered into PeopleSoft with multiple distribution (accounting) lines. Use the PLUS (+) icon at the far right in the Distribution Lines section on the Accounting Entries page to add a line for each distribution or accounting line. Visit the training UPK titled Entering a Departmental Deposit to practice entering a deposit with multiple accounting lines.

Where can I go to get one on one assistance with entering a deposit?

Your deposit and supporting information can be brought to the Bursar’s Office and someone there can assist you with entering your deposit at the kiosk. Please call in advance to be sure someone is available to assist you.

Where, and how, do I obtain the ordered “special” receipt books? 

These are provided by the Bursar’s Office.  Contact them and they will provide you with the authorization documentation for receiving a receipt book.

Do I still submit credit card deposits transactions on the Treasurer Form?

Yes – nothing has changed with regards to submitting credit card payments on the Treasurer Form (Green Sheets).  2 appropriately completed copies are required to include the close out slips – to be attached. 

What attachments should be scanned and attached – or not?

If you are using the numbered “special” receipts, these should be scanned and attached to the deposit entry – in sequential order.  Sending the pink copies to the Bursar’s Office is not necessary. Please do not scan and attach checks. Original checks are to be submitted with the Deposit Transmittal along with 2 adding tapes. Other associated documents pertaining to payment can also be scanned for a record if preferred by the department. Never scan secured information such as Social Security Numbers, banking information, etc. 

Do I have to physically bring my deposit to the Bursar’s Office?

If you have checks, and credit card Treasurer Forms, you can send deposits via campus mail. If you have cash, you must bring the deposit to the Bursar’s Office in person. 

 

Approvals - General

Is workflow determined by Fund or Department?

Approval workflow is determined by the chartfield entry. If it is related to a project, workflow is at the project level.

How do I change my approver due to organizational changes?

To change an approver due to organizational changes within a department please request the appropriate updates to the approvers using the PeopleSoft Finance Access Form. (Link to the form)

How do I designate an alternate approver when I am out of office?

In situations where you will be unavailable, you can add a user to the Alternate User ID field and enter a date range for when you are not going to be available. The system uses these dates to forward routings to the alternate user.

To designate an Approver use the following navigation: Main Menu – My System Profile

You can assign alternate users who have the Requsition and Payment Request roles. For more information about assigning an Approver Out of Office, visit the Resource page of our PeopleSoft website.

 

Approvals - Requisitions

Can you add an approver to the workflow?

Yes, adhoc approvers can be inserted manually into the eProcurement Requisition approval workflow or the Payment Request approval workflow.

 For instructions on how to designate an alternate approver please visit the Resource page of our PeopleSoft website.

As the requisition goes through the approval process, can we edit it?

Yes, it can be edited but the approval process will begin again.

If a requisition is stuck in workflow because an approver is not available to approve a requisition, can this be fixed?

There are several things the department will need to do to ensure this does not happen often: having more than one person in an approval level, granting proxy to cover an extended absence, and submitting an update request if a person terminates.

What is the difference between a reviewer and an approver?

An approver can review and approve a requisition or payment request; however, the reviewer cannot approve any documents and does not hold up the approval process. 

Can a reviewer make changes to a requisition that was sent to them to review?

No. If a person receives information through the "notification" button to review an item, they cannot make changes to the requisition. 

If a requisition is sitting in an approvals worklist for a length of time, will the individual receive a notification reminding them to approve it?

No, it is the user’s responsibility to check their worklists, or email, every day to check for transactions that require their approval. The system cannot be set to send reminder email notifications. 

Who can take a HOLD off a requisition?

The person who originally placed the hold, as well as anyone else in that pool of approvers. When placing a hold, it is recommended that the person doing so add detailed notes explaining the reason for the hold, allowing other approvers to see why the hold is in place.

My department is small and I currently create and approve requisitions. Will I be able to do this in the future?

To protect the integrity of all, Financial Systems always have checks and balances inserted in the process, therefore this process is one that needs to have two separate people performing these functions.

Who do we contact if approvers are not getting notifications stating they have something they need to approve?

Contact pssecure@sc.edu if approvers are not receiving approval notifications.

 

Approvals -  Payment Requests

What should I be looking for when approving a Payment Request?

Before approving a Payment Request be sure to:

1. Verify the invoice numbers match what is being requested for payment

2. Verify the correct account code being used

3. Verify on the dates on the request match the dates on the invoice

4. Check for an attachment and that it is for the Supplier selected

5. Deny if any of the above is missing or incorrect, sending it back for the initiator to make corrections

What happens if I want to deny a payment request but I accidentally approve it?

Contact the next person in workflow to deny the request and send it back to the initiator. If it is already at the AP level of approval contact them, they will deny it, and delete the vouchers.

If a payment request is denied, will we be notified of the reason?

If denied, you will receive an email providing you the reason. From the Payment Request Landing page, you can cancel the request or make the necessary changes and send it back through approval workflow.

 

Reporting - Queries

What are queries used for?

Queries are used to retrieve information that is stored in PeopleSoft. Public queries are available to anyone with Query Viewer access. A list of available pre-built public queries can be found here.

The menu path to Query Viewer is: Main Menu > Reporting Tools > Query > Query Viewer

Is training available for queries?

Yes, Query Viewer training is offered once a month. Use the PeopleSoft Training schedule to register. Query Viewer is a prerequisite for the more advanced Query Manager course. Query Viewer shows you how to run queries. Query Manager shows you how to create queries.

 

Reporting - Grants Dashboard

What is the Grants Dashboard report?

The Grants Dashboard report is the printable version of the information presented in the Grants section of the University Dashboard. This report also provides the Indirect Cost Rate which is not available in the University Dashboard. Use this quick reference document to assist with running this report.

Where is the Grants Dashboard located? Do I have access?

The report is located: Main Menu > USC Enhancements > Grants Dashboard.

Everyone with PeopleSoft access should have access to the Grants Dashboard report.

 

Reporting - Finance Intranet

Is there training available for the Finance Intranet?

Yes, there is classroom training offered once a month for the Finance Intranet. Use the PeopleSoft Training schedule to register.

How do I access the Finance Intranet?

 The url is: https://finance.admin.sc.edu

 On the Finance Intranet home page, short training videos are available to review prior to attending the classroom training.

 

Reporting - University Dashboard

What is the University Dashboard?

The University Dashboard is a reporting tool that helps manage funds from beginning budget to remaining balance for Sponsored Awards, Internal Projects, Operations and Construction projects. It contains much of the same information as the Finance Intranet.

How do I access the University Dashboard?

The University Dashboard is available using this menu path:  Main Menu > USC Enhancements > University Dashboard. Everyone with PeopleSoft access should have access to the University Dashboard.