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The Division of Information Technology


Purchasing Highlights Effective 6/1/2016

The Purchasing department would like to make you aware of a few items related to Fiscal Year (FY) 2017, Blanket Purchase Orders (BPOs) and all other Purchase Orders (POs).

1. 2017 Accounting and Budget Period will be open June 1, 2016.

2. Blanket Purchase Orders:

    • You may begin entering requisitions for FY 2017 blanket order purchases starting June 1, 2016.
    • If you create a requisition prior to June 1st it will be for the 2016 accounting period.
    • To review the Budget Date on your requisitions:
        • Go to Checkout - Review and Submit page
          • Click expand arrow of the Accounting Lines
          • Click the Budget Information tab
          • Review Budget Date

 Budget Date 

 Changes for BPOs effective 6/1/2016:

    • BPOs are valid for 1 year and will be closed out each fiscal year.
    • BPO is to be charged to one Account or one Accounting Distribution line per line item.
    • Minimum of $10,000 per year or more
    • Minimum of 12 invoices/vouchers issued per Budget period/year each year.
    • When creating the requisition, the description should begin with "Blanket Order" then a general description of the goods/services being purchased.

Notes:

    • Don't forget, if you already have a BPO which expires 6/30/16, you can copy the requisition to create a new requisition. However you CANNOT copy it until June1st.
    • No BPOs will be needed for Utilities (use Purchasing card or Payment Request) or rental/lease payments.
    • Rental and lease payments are to be setup as recurring vouchers by Accounts Payable.
    • Controller's Office / Accounts Payable will work with departments with large utility payments.
        • If you currently have BPOs with an end date past 6/30/16 (not subaward), you must enter a new requisition for the new FY17.

3. All other Purchase Orders:

    • You may begin entering requisitions for FY17 purchases beginning June 1, 2016.
    • If you create a requisition prior to June 1st it will be for the 2016 accounting period.
    • To review the Budget Date on your requsitions:
      • Go to Checkout - Review and Submit page
        • Click expand arrow of the Accounting Lines
        • Click the Budget Information tab
        • Review Budget Date

  Budget Date

Changes for POs effective 6/1/2016:

    • All assets, which are $5000 or greater, must use a purchase order.
    • All radioactive material must use a purchase order regardless of the dollar amount.
    • All other purchase orders should be equal or greater than $10,000 (with the exception of assets and radioactive material).

Purchasing will assist if you have questions or special circumstances. Email the Purchasing department at purchasing@sc.edu.