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Fraternity and Sorority Life


Housing FAQs

Please review the frequently asked questions listed below. If you still have additional questions, please contact the Office of Fraternity and Sorortity Life at sagreeks@mailbox.sc.edu or 803-777-3506 during normal business hours.

General Questions

How do I sign up to be added to live in the Greek Village or be on a meal plan in the Greek Village?

View a step-by-step guide.

Follow the steps below to fill out your online application through Self Service Carolina:

  1. Login to Self Service Carolina (my.sc.edu)
  2. Choose the “Student” tab
  3. Choose the “Housing Services” box
  4. Choose the Columbia campus from the drop down menu
  5. Choose the “Columbia Campus Greek Village − Undergraduate Career” link and complete the application
    • If the application is not shown as an option, it means that you are not being shown as an active member of your chapter. Please follow up with your chapter president to be added to the chapter roster as soon as possible.
  6. Complete all required fields within the application
    • Make sure to mark “Yes” when asked about Greek Village housing that you understand that you are responsible for the additional cost of living in the fraternity/sorority facility should you ever be assigned to live there. Please note that assignments will be made based on the housing roster provided by the house corporation or chapter each semester.
  7. When you have finished the application should say “Your Housing Application is Complete!” on the screen.
  8. You will also receive a confirmation e-mail to your university e-mail account.
How do I know what I will be charged to live in the Greek Village or to be on a meal plan in the Greek Village?

View our current rates » 

These are the standard rates for each organization and are subject to change without notice. Students will be charged the current rate at the time billing occurs. Some organizations have alternate rates for certain circumstances – all requests for a different charge should be submitted through Self Service Carolina.

My student bill says “COL Greek Housing” or “COL Greek Meal Plan”. Is that correct?

Yes – all charges for housing should be listed as “COL Greek Housing” and meal plans in the Greek Village show as “COL Greek Meal Plan” followed by some letters indicating the owner of the facility. This is true regardless of whether you are living in the Greek Village or not. If the facility is being subleased, it will not show the same letters as the organization subleasing the facility.

My charges are incorrect. Can the Office of Fraternity and Sorority Life remove or adjust them?

No – The Office of Fraternity and Sorority Life only serves as a billing agent for all the facilities. Once the charges are added to a student account, approval is needed from the house corporation to reduce or remove them. Changes should be submitted online through Self Service Carolina following the steps below:

  1. Login to Self Service Carolina (my.sc.edu)
  2. Choose the “Student” tab
  3. Choose the “Housing Services” box
  4. Choose the Columbia campus from the drop down menu
  5. Under the “Columbia Campus Greek Village – Undergraduate Career” section, click the “Change Request” link
    • If you have filled out an application in a previous term and the “Change Request” link is not available, you will need to re-submit your application in order to see the “Change Request” link.
  6. Fill out the form with the reason for the change – be specific and provide the information needed for the house corporation.
  7. Click the button at the bottom of the form. Your request has been submitted.
  8. No additional communication will be sent to you regarding your request. You can log back in to the housing system to see the status of your request.
I’m no longer a member of the organization. How do I get my charges removed?

Follow the same process as if your charges are incorrect. Once charges are applied to a student account, they will remain until the house corporation approves for them to be removed. Also make sure to contact your chapter president to ensure that you have completed all the appropriate paperwork and completed the process of no longer being a member. Most house corporations will not approve any charges to be removed until they have confirmation from the chapter that that process has been fully completed. Note that if you were removed from membership or facility for behavior reasons, you may still be required to pay the full amount.

What are the deadlines that are pertinent to Greek housing and meal plans?

Rate Verification

March 10 – House Corporations submit rent/meal plan rates for the following school year

Applications

Spring: September 1 – application available online; October 21-initial billing deadline; applications MUST be complete
Fall: February 1– application available online; April 14–initial billing deadline; applications MUST be complete

Housing Rosters

Spring: October 21 – MUST be final and correct
Fall: April 14 – MUST be final and correct

Changes

Spring: December 16 – all student changes in by this date
Fall: August 25 – all student changes must be in by this date in order to have the reimbursement go through the university

Disbursements

Spring: February 15 – Greek Village Association meeting
Fall: October 4 – Greek Village Association meeting


Housing Questions

Am I required to live in the Greek Village as a member of a fraternity or sorority?

That depends on the organization you are joining. For most fraternities, they require that members live in the house for at least two semesters though some may require more based on current membership. Sororities usually have significantly more interest than space so it is not usually required to live in the house. For most sororities, it is an option to live in the house but selection is usually based on some criteria.  In the case of both fraternities and sororities, some officers may be required to live in the facility while they are in office.

I’m living in the house.  Who do I need to tell that to?

Each organization handles that process a little differently. The selection process of who and where people live is up to the house corporation or chapter – some use grades, some use participation, some use other criteria.  The house corporation or chapter will submit a housing roster to the Office of Fraternity & Sorority Life each semester to let us know who will be living in the house the following semester.  This will include room numbers as well as if someone will be charged for a private room. The Office of Fraternity & Sorority Life needs confirmation from the house corporation or chapter that you will be moving into the house and what your room number will be before the charge will be added to your student bill. If you believe that you should have that charge, please follow up with the house corporation. Our office cannot add that charge without notification from the house corporation.

I live in a residence hall with University Housing and moving to the Greek Village. Can I just transfer my contract down there?

No – Your contract is with University to live in the residence hall and you are still responsible for that contract in full including any applicable breakage fees and cost.  While the Greek Village is considered campus housing, your contract to live there is with the house corporation, not the University.  Please note that you MUST cancel your contract with University Housing before you can be assigned to the Greek Village and billed for that cost. You cannot have two locations on campus where you are assigned to live.

I’ve canceled my contract with University Housing. Am I responsible for the breakage fee with University Housing?

Yes – You are responsible for any associated breakage fees as a result of canceling your contract with University Housing. Visit the University Housing website for more information. Some house corporations will assist with a portion of the breakage fee by offering a reduction in rent cost and/or providing a reimbursement but that is at their discretion. You should submit that request online through Self Service Carolina for the house corporation to review.

I currently live in the Greek Village this fall but have an internship, studying abroad, or taking part in some other program that isn’t in Columbia next semester. Will I still be charged for my housing?

Maybe – Most organizations have members sign yearlong agreements to live in the facility. If you are choosing to leave the facility to “live” somewhere else you are still responsible for that contract in full unless the house corporation releases you from that obligation.  Most house corporations will release you from the full cost if a replacement is found but that process is different for each facility. In some cases, there are students that are coming back from internships, studying abroad or other program that are looking for a place to live and may be able to fill your space in the facility. Be sure to talk to your house manager, house director or house corporation well in advance to find out what that process is.


Meal Plan Questions

Who is required to be on a Greek Village meal plan?

Requirements to be on a meal plan are an obligation of membership and not of the university.  If an organization has a facility in the Greek Village, they may require that members be on the meal plan their entire undergraduate career beginning the semester after they join.  For example, if someone joins in the fall then they would be added to the meal plan in the spring and for the rest of their undergraduate career.  The university does not require members to be on the Greek Village meal plan for the facility, but you may have to quit your organization if you choose not to participate.

What does a meal plan in the Greek Village include?

Every facility is a little different, but most facilities provide 10 meals a week for all members – usually lunch and dinner Monday through Thursday, brunch on Friday, and dinner on Sunday. Some facilities offer continental breakfast or other options.  You can ask your house director what your specific meal plan includes.

I thought freshmen are required to be on the University Meal Plan.

Yes – Freshmen are required to be on the University Meal Plan for the fall. If you join an organization with a Greek Village meal plan, it is your responsibility to remove or change your University Meal Plan that you had in place during the fall. (Log in to SSC to edit your meal plan.) If you are removed from your Greek Village meal plan for any reason during the spring semester, your University Meal Plan will be added back on to your student bill.  ***Note: If you are part of a living/learning community with a meal plan requirement, such as Preston, you may still be required to carry a reduced University Meal Plan as part of the living/learning community.

I want more than 10 meals a week – can I still add a University Meal Plan?

Yes – A supplemental meal plan is not required but up to you. You will just add or adjust your meal plan as you normally would by following the steps available on online through Dining Services.

I have class during the scheduled meal times. What do I do?

Talk to your house director in advance, the previous semester if possible.  Most facilities provide the option for late plates or other alternatives for you to still get your meals for the week.

I’m an upperclassman.  Am I still required to be on the meal plan?

Yes – As mentioned above, the requirement to be on the meal plan usually applies for all members for the rest of their undergraduate career.

I don’t live on campus. How do I get to the Greek Village for meals?

There are transportation options available for the Greek Village on the Fraternity & Sorority Life website under the Fraternity & Sorority Housing Section. This includes nearby surface lots, nearby garages, and campus shuttles.  Most of the facilities also have bike racks and there is parking for mopeds and motor cycles in the Village as well.

I have an internship, student teaching, or nursing responsibilities that don’t allow me to come to the house for meals. What do I do?

Each facility is different about how they handle this.  Talk with your house director and/or house manager in advance to see how it is handled for your facility.  You can also submit a change request online through Self Service Carolina.  Some facilities may still be able to provide you with meals to take with you during the day.  Others may provide you with a reduction in your meal plan cost.

I’m studying abroad next semester so I don’t need the meal plan. How do I get the charge removed?

Request your change online through Self Service Carolina to your house corporation.  Many organizations will release you from your meal plan obligation but it is based on the practices of the facility and organization.  You may still be responsible for a small portion even if you are not on-campus.  Remember that the Office of Fraternity & Sorority Life must receive approval before the charge is removed.  You may be asked by the house corporation to provide documentation confirming that you are in fact studying abroad.  The house corporation will specify what they need.

I have a disability/medical condition that requires that I have an adjusted diet/meal plan. What do I do?

All students with a disability or medical condition that is requesting accommodations must be registered through the Student Disability Resource Center. In order for students to receive approval for a reduced meal plan because of disability, proper paperwork must be handled through the office. Students are encouraged to register early.

Please note, documenting a disability is not a “rubber stamp” process and does not automatically remove meal plans. This is a timely process where specific documentation is required to fully determine the appropriate accommodations. Communication will be provided to the house corporation regarding the accommodations that must be made. If they are only able to partially accommodate the request then they may offer a reduction in the meal plan rate. You may still be responsible for some fixed costs associated with the operating the facility by being a member even if you are not receiving any meals. Once a student registers with the Student Disability Resource Center, it will be on file for their academic career.

Please note – the Student Disability Resource Center does not document religious diet restrictions, nor vegan lifestyles. Please contact your Property Manager to discuss accommodations pertaining to religious or dietary preferences.