Consistent with HR Policy 1.90 [pdf], Human Resources is required to conduct the appropriate background checks on all job applicants selected for a position, employees promoted or reassigned to a key leadership, finance or access position and certain individuals who are employed by another entity, but provide services to the university.
Background check screenings may include consumer credit reports and/or investigative consumer reports and are conducted by General Information Systems (GIS), an outside agency.
The cost of a background check will depend on the type of searches requested.
Information obtained from background checks is confidential, and university personnel having access to this information must maintain its confidentiality. Public disclosure of background check information is governed by the South Carolina Freedom of Information Act.
There are two ways in which departments can request bacground checks – electronically and manually.
Departments requesting background checks electronically must submit the Electronic Background Check Request Form [pdf] along with a copy of the signed application (if applicable).
Once HR receives the request, GIS will make 3 attempts to contact the candidate by email to complete the applicant entry process. The candidate will have 7 days to respond to the request. If the candidate does not respond in 7 days, the requesting department will have to resubmit the request to HR.
Departments who would like to complete the manual entry process for requesting background checks must submit the following forms along with a copy of the signed application. Please ensure all forms are legible.
- Department Request for Background Check [pdf] – to be completed by the department.
- Background Check Authorization [pdf] – to be completed by the candidate, student, affiliate, volunteer or employee.
- Background Check Disclosure [pdf] – to be completed by the candidate, student, affiliate, volunteer or employee.
- A copy of the signed application – to be submitted for faculty, staff and temporary applicants.
To ensure all background checks are completed in a timely manner, please provide your applicants with background check tips [pdf].
Fair Credit Reporting Act (FCRA)
When using a report for employment purposes, before taking any adverse actions based in whole or in part of the report, UofSC is required to provide applicants a copy of the report and a description in writing of their rights under FCRA. The Consumer Financial Protection Bureau’s “Summary of Your Rights under the Fair Credit Reporting Act” is available here in English [pdf] and Spanish [pdf]. Please contact the Recruitment and Employment Office to request a copy of the report.