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Handling Student Records

The Family Educational Rights and Privacy Act (FERPA) of 1974, as amended, sets forth requirements regarding the privacy of student records and affords students certain rights with respect to their education records. Instructors should not discuss any aspect of a student’s performance in class with parents, spouses, or employers. All faculty are required to read a FERPA tutorial and pass a quiz about FERPA on VIP.

Data files with confidential student information are to be secured in accordance with standards set by the Office of Information Technology in policy IT 1.06. Student identification and social security numbers shall not be posted in a public area or on the Web.

Access to confidential student information is granted on an educational need- to-know basis. Third parties are to be referred to the Office of the University Registrar for more information. In addition to federal law, there is a state law that prohibits using any public information for commercial solicitation.

Student Record and Data Policies

ACAF 3.03 Handling of Student Records
ACAF 7.03 Private Requests for University Data
IT 1.06 Acceptable Use of Information Technology
UNIV 1.50 Data Access