Request Our Services

*Required fields

Department Requesting Event Services *

Title of Event *

Basic Event Information

Date of Event *

Event Start Time

Event End Time

Location of Event

Who is responsible for payment

Acct # to use for billing *

Total Spending Budget for Event

Number of Invitees

Number of People Expected to Attend

Contact Info

Contact Name

Contact Telephone

Title

Department

Campus Mailing Address

Email *

Event Purpose and Details

Please describe the type of event in detail

What is the primary purpose of this event?

What are the event goals?

Who is invited?

Are spouses included?

YesNo

The President will be invited to…

AttendSpeakHost

The "Client" is responsible for:

Objectives: guarantee attendance, weather decisions or fund raising goals

Program: write scripts, solicit guest speakers, hosts
Communications & Marketing: Work with the Office of Communications and Public Affairs to design print and marketing materials and plan appropriate promotion for your event
Budgets: availability of funding and payment to all vendors
Committees and Honorees: solicit committee members, solicit honorees
Invitations & Printed Materials: develop mailing lists and assist with mailings as needed
Catering: contract catering, florals and linens through Horseshoe Catering
Event Management: seating/table assignments and arrangements
Follow up: communicate with guests post-event

Role of Special Events Office

What type of assistance are you requesting from the Special Events Office? (Mark all that apply.)

Objectives: objectives for the event to help client reach goalsProgram: theme development, timelines, deadlines, A/V needs, stagingBudgets: general budget assistanceCommittees and Honorees: correspond with honorees, speakers and hosts, provide logistical arrangements, request and manage ambassadors or volunteersInvitations & Printed Materials: coordinate the design materials and invitations sent on behalf of The President, distribution of invitationsCatering: assist in reviewing and editing catering contractsVendors: vendor recommendation and contract review (note: client responsible for soliciting vendors)Event Management: on-site management during client’s eventPost-Event Review: attendance and budget summary, overall event review

Please provide as much information about your needs as possible:

Special Events

Challenge the conventional. Create the exceptional. No Limits.