GOVERNING BOARD MEETING I
Friday, November 10, 1995
Agenda
1. Call to Order (Ralph W. Mathisen)
2. Approval of Minutes from 1994 meeting.
3. Legal Representation for the BSC (Lucille Roussin)
4. Concerns of Local Arrangements Committee for 1996 (Carolyn Connor)
5. Separation of Secretary and Treasurer Position (David Olster)
6. Dumbarton Oaks Liaison (David Olster)
7. Abstract Submissions/Program Chair Problems (Mary-Lyon Dolezal)
8. "Electrical" Committee (Ralph Mathisen)
9. Report of Secretary-Treasurer (Denis Sullivan)
10. Establishing a Model Budget (Susan T. Stevens)
11. Establishing a Newsletter (Susan T. Stevens)
12. Future sites of meetings 1996-2000 (Susan T. Stevens)
13. Old business
14. New business
15. Adjournment
------------------------------------------------------------------------
BYZANTINE STUDIES CONFERENCE
MINUTES
GOVERNING BOARD MEETING I
Friday, November 10, 1995
1. The meeting was called to order by BSC Vice President Ralph W. Mathi-
sen at 1:17, Friday, Nov. 10, with Alice Christ, Helen Evans, Ralph Mathi-
sen, Mary-Lyon Dolezal, Elizabeth Fisher, Judith Herrin, Walter Kaegi, Lu-
cille Roussin, Daniel Sahas, Nancy Sevcenko, Susan Stevens, and Thelma
Thomas attending.
2. The question of the BSC tax status and incorporation was raised by Lu-
cille Roussin. It was agreed that it was necessary to assemble the relevant
documents and resolve these questions. Lucille Roussin was appointed as
the BSC Legal Adviser.
3. It was moved by Walter Kaegi, seconded by Mary-Lyon Dolezal, to termi-
nate the travel subsidies for members of the Dumbarton Oaks Liaison Com-
mittee. The motion passed unanimously.
4. There was extensive discussion regarding a proposed split of the Secre-
tary-Treasurer position. A decision was postponed pending further discus-
sion.
5. There was discussion regarding a proposal to appoint a particular person
to be responsible for the publication of the abstracts. It was decided that
the current method of presenters providing camera ready copy to be pub-
lished by the Local Arrangements Committee was working satisfactorily.
6. A request by the North Carolina Local Arrangements Committee for fi-
nancial assistance in the publication of the abstracts was considered. Given
that the dues go directly to the BSC, and that those who pay dues but do
not attend receive a copy of the abstracts, there was some concern that the
Local Arrangements Committees would be subsidizing the abstracts of per-
sons who did not pay registration fees. After much discussion, it was de-
cided 1) that we did not yet have any numbers regarding how many ab-
stracts were to go to non-attendees, and 2) that the total cost of producing
all the abstracts should be factored into the calculations of the registration
fees, and that the question of their ultimate distribution should therefore be
moot. It was moved by Judith Herrin and seconded by Alice Christ to make
a one-time $3,000 advance to the N.C. Committee for the production of the
abstracts, to be repaid from the conference proceeds, with the provision
that the cost of the abstract production be figured into the registration
costs. The motion passed unanimously.
A number of issues were raised by Program Chair Mary-Lyon Dolezal:
7. It was moved by Susan Stevens and seconded by Thelma Thomas that
dues be due on March 15 of each year, and that this apply to both U.S. and
Canadian members. The motion passed unanimously.
8. It was moved by Walter Kaegi and seconded by Susan Stevens that the
dues be sent only to the Treasurer or Secretary-Treasurer, and that the per-
son in charge of the Mailing List keep track of those who had paid dues,
with a note to that effect to appear on the mailing label. The motion
passed unanimously.
9. The question of the increased number of abstract submissions in recent
years was raised. It was moved by Helen Evans and seconded by Alice
Christ that, if deemed necessary by the Program Committee, preference in
paper acceptance be given to those who had not presented in the previous
year. The motion passed unanimously.
10. It was moved by Nancy Sevcenko, seconded by Alice Christ, that Gradu-
ate Student Travel Stipends be disbursed immediately after the conference.
The motion passed unanimously.
11. The question of the status of those who submitted abstracts as gradu-
ate students but received their degrees prior to the conference was raised.
Upon motion by Judith Herrin, seconded by Thelma Thomas, it was decided
that those who were graduate students at the time of initial abstract sub-
mission (March 15) would be eligible for the Graduate Student Stipend,
Graduate Student Prize, and Graduate Student Membership Dues. Status at
the time of the conference itself would determine the registration fee. The
motion passed unanimously.
12. The procedures for the Graduate Student Prize were discussed. It was
moved by Walter Kaegi, seconded by Susan Stevens, that at future meet-
ings graduate students submit at the time of the conference five copies of
the exact text of their paper as delivered, and that a decision would be
reached by the time of the subsequent Dumbarton Oaks symposium in
April. This policy would be intended to guide next year's Program Commit-
tee and would be subject to review. The motion passed unanimously.
13. There being no Old or New Business, the meeting adjourned at 3:10 PM.
========================================================================
GOVERNING BOARD MEETING II
Saturday, NOvember 11
(Immediately after Business Lunch)
Agenda
1. Call to Order (Ralph W. Mathisen)
2. Welcome New Members
3. Elections
4. Adjournment
------------------------------------------------------------------------
MINUTES
GOVERNING BOARD MEETING II
Saturday, November 11, 1995
1. The second meeting of the Governing Board was called to order by BSC
Vice President Ralph W. Mathisen at 3:20 PM, Saturday, Nov. 11, with Al-
ice Christ, Helen Evans, Ralph Mathisen, Mary-Lyon Dolezal, Elizabeth Fish-
er, Judith Herrin, Walter Kaegi, Lucille Roussin, Daniel Sahas, Nancy Sev-
cenko, Susan Stevens, Sarolta Takacs, Alice-Mary Talbot, Thelma Thomas,
and William Zwirn attending.
2. The newly elected members, Alice-Mary Talbot, Sarolta Takacs, and Wil-
liam Zwirn were introduced and welcomed.
3. It was moved by Susan Stevens, seconded by Lucille Roussin, that the
position of Secretary-Treasurer be split, with the Treasurer to be responsi-
ble for 1) the financial report, 2) writing checks and paying bills, 3) doing
the taxes, and 4) receiving dues and keeping a master list of dues-paying
members; and the Secretary being responsible for 1) Preparing and Record-
ing the Minutes, and 2) Maintaining the Mailing List. The motion passed.
4. The following persons were elected as BSC Officers for the upcoming
year: President: Mary-Lyon Dolezal; Vice President: Ralph Mathisen; Treas-
urer: Alice-mary Talbot; Secretary: Alice Christ.
5. The meeting adjourned at 3:30.