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updated October 2009

Expenses

Overview

The University reserves the right to alter any of the following charges without notice. All charges are due and payable on the date that they are incurred or the due date indicated on the ticket, invoice, or statement. Checks or credit cards for the exact amount of the total charges should be made payable to the University of South Carolina.

Any student who has failed to pay all required registration fees on or before the last date to change course schedules (as indicated in the University calendar) may be dropped from class rolls. Any student who fails to relieve any other indebtedness to the University or to any of its auxiliary agencies on the date such obligations become due may not be permitted to remain in University residence halls or be issued a transcript, diploma, or degree.

Checks, Money Orders, and Credit Cards

The University assesses a credit-card convenience fee for all students paying fees by credit card. If you decide to pay with a credit card, this nonrefundable fee will be added to your bill to cover the cost being charged to the University. Since the majority of students find VIP (Visual Information Processing on the Web at http://vip.sc.edu) a convenient way to pay, VIP will present you with an option to accept this fee or decline the transaction. If you decline, you must select another method of payment. Alternative methods include electronic checks and payment by check or money order through the mail. Visa will no longer be accepted on through VIP.

Legal Residency

The University of South Carolina is required by state law to determine the residence classification of applicants. The initial determination of one’s resident status is made at the time of admission. The determination made at that time, and any determination made thereafter, prevails for each subsequent semester until information becomes available that would impact the existing residency status and the determination is successfully challenged. The burden of proof rests with the students to show evidence as deemed necessary to establish and maintain their residency status.

Legal Residency Requirements for Fee and Tuition Purposes

Code of Laws Governing Residence

Rules regarding the establishment of legal residence for tuition and fee purposes for institutions of higher education are governed by Title 59, Chapter 112, of the 1976 South Carolina Code of Laws, as amended.

Definitions

“Academic Session” is defined as a term or semester of enrollment.

“Continue to be Enrolled” is defined as continuous enrollment without an interruption that would require the student to pursue a formal process of readmission to the institution. Formal petitions or applications for change of degree level shall be considered readmissions.

“Dependent Person” is defined as one whose predominant source of income or support is from payments from a parent, spouse, or guardian and who qualifies as a dependent or exemption on the federal income tax return of the parent, spouse, or guardian. A dependent person is also one for whom payments are made, under court order, for child support and the cost of the dependent person’s college education. A dependent person’s residency is based upon the residency of the person upon whom they are dependent.

“Domicile” is defined as the true, fixed, principal residence and place of habitation. It shall indicate the place where a person intends to remain, or to where one expects to return upon leaving without establishing a new domicile in another state. For purposes of this section, one may have only one legal domicile. One is presumed to abandon automatically an old domicile upon establishing a new one. Housing provided on an academic session basis for students at institutions shall be presumed not to be a place of principal residence, as residency in such housing is by its nature temporary.

“Family’s Domicile in this State is Terminated” is defined as an employer-directed transfer of the person upon whom the student is dependent and is not construed to mean a voluntary change in domicile. Also included is a relocation of the person upon whom the student is dependant who is laid off through no fault of their own, e.g. plant closure, downsizing, etc., who accepts employment in another state prior to relocating.

“Full-Time Employment” is defined as employment that consists of at least thirty-seven and one-half hours a week on a single job in a full-time status. However, a person who works less than thirty-seven and one-half hours a week but receives or is entitled to receive full-time employee benefits shall be considered to be employed full-time if such status is verified by the employer. A person who meets the eligibility requirements of the Americans with Disabilities Act must satisfy their prescribed employment specifications in order to qualify as having full-time employment.

“Guardian” is defined as one legally responsible for the care and management of the person or property of a minor child or one qualified to claim a dependent person based upon the five tests for dependency prescribed by the Internal Revenue Service, provided, however, that where circumstances indicate that such guardianship or custodianship was created primarily for the purpose of conferring South Carolina domicile for tuition and fee purposes on such child or dependent person, it shall not be given such effect.

“Immediately Prior” is defined as the period of time between the offer of admission and the first day of class of the term for which the offer was made, not to exceed one calendar year.

“Independent Person” is defined as one in his/her majority (eighteen years of age or older) or an emancipated minor whose predominant source of income is his/her own earnings or income from employment, investments, or payments from trusts, grants, scholarships, commercial loans, or payments made in accordance with court order. An independent person must provide more than half of his or her support during the twelve months immediately prior to the date that classes begin for the semester for which resident status is requested. An independent person cannot be claimed as a dependent or exemption on the federal tax return of his or her parent, spouse, or guardian for the year in which resident status is requested.

“Minor” is defined as a person who has not attained the age of eighteen years. An “emancipated minor” shall mean a minor whose parents have entirely surrendered the right to the care, custody, and earnings of such minor and are no longer under any legal obligation to support or maintain such minor.

“Nonresident Alien” is defined as a person who is not a citizen or permanent resident of the United States. By virtue of their non-resident status “nonresident aliens” generally do not have the capacity to establish domicile in South Carolina.

“Parent” is defined as the father, mother, stepfather, stepmother, foster parent or parent of a legally adopted child.

“Reside” is defined as continuous and permanent physical presence within the state, provided that absences for short periods of time shall not affect the establishment of residence. Excluded are absences associated with requirements to complete a degree, absences for military training service, and like absences, provided South Carolina domicile is maintained.

”Resident” for tuition and fee purposes is defined as an independent person who has abandoned all prior domiciles and has been domiciled in South Carolina continuously for at least twelve months immediately preceding the first day of class of the term for which resident classification is sought and for whom there is an absence of domiciliary evidence in other states or countries, not withstanding other provisions of the statute.

“Spouse” is defined as the husband or wife of a married person in accordance with Title 20, Chapter 1, of the 1976 South Carolina Code of Laws, as amended.

“Temporary Absence” is defined as a break in enrollment during a fall or spring semester (or its equivalent) during which a student is not registered for class.

“Terminal Leave” is defined as a transition period following active employment and immediately preceding retirement (with a pension or annuity), during which the individual may use accumulated leave.

“United States Armed Forces” is defined as the United States Air Force, Army, Marine Corps, Navy, and Coast Guard.

Citizens and Permanent Residents

Independent persons who have physically resided and been domiciled in South Carolina for 12 continuous months immediately preceding the date that classes begin for the semester for which resident status is claimed may qualify to pay in-state fees. The 12-month residency period does not start until the independent person begins to take steps which indicate that the independent person intends to establish a permanent home in the state. Absences from the State for more than 30 days during the 12-month period may affect the establishment of permanent residence for fee and tuition purposes. Steps an independent person should take to establish a permanent home in South Carolina are listed in the section entitled "Establishing the Requisite Intent to Become a South Carolina Domiciliary."

The resident status of a dependent person is based on the resident status of the person who provides more than half of the dependent person’s support and claims the dependent person as a dependent for federal income tax purposes. The residence and domicile of a dependent minor and other dependent persons are presumed to be that of their parent(s), spouse, or guardian(s).

In the case of divorced or separated parents, the resident status of the dependent person may be based on the resident status of the parent who supports and/or claims the dependent person as a dependent for tax purposes, or it may be based on the resident status of the parent who has legal custody of the dependent person.

Nonresident Aliens, Noncitizens, and Nonpermanent Residents

Except as otherwise specified, all noncitizens and nonpermanent residents of the United States are assessed tuition fees at the nonresident, out-of-state rate. Independent aliens, including refugees, asylees, and parolees and their dependents, may be entitled to resident, in-state classification once they have been awarded permanent resident status by the U.S. Department of Justice and meet all the statutory residency requirements provided that all other domiciliary requirements are met. Time spent living in South Carolina immediately prior to the awarding of permanent resident status may not be counted toward the 12-month residency period. Certain nonresident aliens present in the United States in specified visa classifications may be granted in-state residency for tuition and fee purposes.

Establishing the Requisite Intent to Become a South Carolina Domiciliary

Resident status may not be acquired by an applicant or student while residing in South Carolina for the sole purpose of enrollment at the University.

If a person asserts that his or her domicile has been established in South Carolina, the individual has the burden of proof. Such person should provide to residency officials any and all evidence which the person believes satisfies the burden of proof. Residency officials will consider any and all evidence provided concerning such claim of domicile but will not necessarily regard any single item of evidence as conclusive evidence that domicile has been established.

For independent persons, examples of intent to become a South Carolina resident may include, although any single indicator may not be conclusive, indicia as listed below. The absence of indicia in other states or countries is required before a student is eligible to pay in-state rates. Indicia may include:

1. statement of full-time employment;
2. possession of a valid South Carolina voter registration card and voting in South Carolina elections;
3. designating South Carolina as the state of legal residence on military records;
4. possession of a valid South Carolina driver's license, or if a nondriver, a South Carolina identification card;
5. possession of a valid South Carolina vehicle registration card;
6. continuous presence in South Carolina during periods when not enrolled as a student;
7. paying South Carolina income taxes as a resident during the previous tax year, including income earned outside of South Carolina from the date South Carolina domicile was claimed;
8. ownership of principal residence in South Carolina; and
9. licensing for professional practice (if applicable) in South Carolina.

These indicia will likewise be considered for spouses, parents, and guardians of dependent persons who wish to establish South Carolina domicile. As noted under "Citizens and Permanent Residents," the resident status of a dependent person matches that of the person who provides more than half of the dependent person's support and claims the dependent person as a dependent for federal income tax purposes.

Maintaining Residence

A person's temporary absence from the state does not necessarily constitute loss of South Carolina residence unless the person has acted inconsistently with the claim of continued South Carolina residence during the person's absence from the state. The burden is on the person to show retention of South Carolina residence during the person’s absence from the state. Steps a person should take to retain South Carolina resident status for fee and tuition purposes include: continuing to use a South Carolina permanent address on all records; retaining South Carolina voter's status; voting by absentee ballot; maintaining South Carolina driver's license; maintaining a South Carolina vehicle registration; satisfying South Carolina resident income tax obligation. Individuals claiming permanent residence in South Carolina are liable for payment of income taxes on their total income from the date that they establish South Carolina residence. This includes income earned in another state or country.

South Carolina residents (and their dependents) who serve in the military may continue to be eligible to pay in-state fees as long as they continuously claim South Carolina as their state of legal residence during their military service. South Carolina residents who change their state of legal residence while in the military lose their South Carolina resident status for fee and tuition purposes. To re-establish their South Carolina resident status, such persons must take steps which indicate that they plan to re-establish permanent residence in the state. These persons must then physically reside in the state for 12 continuous months.

Effect of Change of Residency

Any dependent person, except as otherwise excluded, who has been domiciled with his or her family in South Carolina for a period of not less than three years immediately prior to enrollment at state supported colleges and universities may enroll in those institutions of higher learning at in-state rates and may continue to be enrolled at such rates even if the person upon whom he or she is dependent moves their domicile from this state.

If a dependent or independent person has been domiciled in South Carolina for less than three years, eligibility for in-state rates ends on the last day of the academic session during which domicile is lost.

Effect of Marriage

In ascertaining domicile of a married person, irrespective of gender, such a review is determined just as for an unmarried person by reference to all relevant evidence of domiciliary intent.

If a nonresident marries a South Carolina resident, the nonresident does not automatically acquire South Carolina resident status. The nonresident may acquire South Carolina resident status if the South Carolina resident is an independent person and the nonresident is a dependent of the South Carolina resident.

Marriage to a person domiciled outside South Carolina may not be solely the reason for precluding a person from establishing or maintaining domicile in South Carolina and subsequently becoming eligible or continuing to be eligible for residency.

No person is deemed solely by reason of marriage to a person domiciled in South Carolina to have established or maintained domicile in South Carolina and consequently to be eligible for or to retain eligibility for South Carolina residency.

Exclusions

Persons in the following categories may qualify to pay in-state fees without having to establish a permanent home in the state for 12 months. Persons who qualify under any of these categories must meet the conditions of the specific category on or before the first day of classes of the term for which in-state fees are requested.

Military Personnel and Their Dependents. Members of the United States Armed Forces (and their dependents) who are stationed in South Carolina on active duty may be considered eligible to pay in-state fees. "Armed Forces" means the United States Air Force, Army, Marine Corps, and Navy. When such personnel are ordered away from the state, their dependents may continue to pay in-state fees for an additional 12 months. Such persons (and their dependents) may also be eligible to pay in-state fees for a period of 12 months after their discharge from the military, provided they have demonstrated an intent to establish a permanent home in South Carolina and they have resided in South Carolina for a period of at least 12 months immediately preceding their discharge. Military personnel who are not stationed in South Carolina and/or former military personnel who intend to establish South Carolina residency must fulfill the 12-month "physical presence" requirement for them or their dependents to qualify to pay in-state fees.

Faculty and Administrative Employees, and Their Dependents. Full-time faculty and administrative employees of South Carolina state-supported colleges and universities are eligible to pay in-state fees. Dependents of such persons are also eligible.

Residents with Full-Time Employment and Their Dependents. Persons who reside, are domiciled, and are full-time employed in the state and continue to work full time until they meet the 12-month requirement are eligible to pay in-state fees, provided that they take steps to establish a permanent home in the state (see "Establishing the Requisite Intent to Become a South Carolina Domiciliary"). The dependents of such persons are also eligible.

Full-time employment means employment which consists of at least 37.5 hours a week on a single job in full-time status. However, a person who works less than 37.5 hours a week but receives or is entitled to receive full-time employee benefits may be considered to be employed full time.

Retired Persons. Retired persons who receive a pension or annuity, who reside in South Carolina, and are domiciled in South Carolina for less than a year may be eligible for in-state rates if they maintain residence and domicile in the state.

Persons on Terminal Leave. Persons on terminal leave who establish residency in South Carolina may be eligible for in-state rates even if domiciled in the state for less than one year, if they present documentary evidence from their employer showing they are on terminal leave.

Application for Change of Resident Status

Persons applying for a change in resident classification must complete a residency application and provide supporting documentation at least four to six weeks prior to the start of classes for the semester for which resident status is requested.

The burden of proof is the responsibility of those persons who apply for a change of resident classification. Persons who apply for resident status must show required evidence to document the change in resident status.

All requests for refunds are limited to the current academic year for which the refund is requested. Refunds may be requested any time during the academic year in which the applicable term occurs. Applications for resident status must be completed before the end of the academic year for which a refund is requested. The academic year begins with the fall term and ends with the last summer session.

Incorrect Classification

Persons incorrectly classified as residents are subject to reclassification and to payment of all nonresident fees not paid. If incorrect classification results from false or concealed facts, such persons may be charged tuition and fees past due and unpaid at the out-of-state rate. The violator may also be subject to administrative, civil, and financial penalties. Until these charges are paid, such persons will not be allowed to receive transcripts or graduate from the University.

Residents whose resident status changes are responsible for notifying residency officials of such changes.

Inquiries and Appeals

Inquiries regarding residency requirements and determinations should be directed to the Legal Residency Office, University of South Carolina, Columbia, SC 29208, 803-777-4060.

Any person, following a final decision on resident classification by residency officials, may make an appeal to the University Committee on Legal Residence. The committee, however, is bound by the same laws as the residency officials, so its purpose is only to review the facts and details of any case brought before it to evaluate the correctness of the decision made by residency officials. Neither the committee nor residency officials may waive the provisions of the law.

Persons who appeal residency decisions must provide a letter to the Legal Residency Office informing the office that they wish to appeal the decision made by the residency official. The letter must also include a summary of the person’s situation and a statement which specifies the residency provision under which the person feels qualified to pay in-state fees.

The residency requirements are subject to change without notification.

Academic Fees

These fees reflect the actual costs for the 2008–2009 academic year. Because the Board of Trustees sets fee schedules during its summer meeting, costs for the 2009–2010 and 2010–2011 academic years were not available at the time of publication. For current fee information, contact the USC Sumter admissions office.

Cross-Campus Enrolled Students

Courses originating from other USC campuses are made available to students enrolled at USC Sumter. Students who enroll in courses originating from more than one campus pay fees based upon the originating campus’s fee schedule. Refer to the originating campus’s Master Schedule of Classes to determine fees.

Fall and Spring Semester Academic Fees

(less than 75 hours; 75 hours or more)

Twelve or more semester hours

1. South Carolina residents, per semester ($2,568; $3,850)

2. Nonresident, per semester ($6,456; $7,716)

Fewer than twelve semester hours

1. South Carolina resident, per semester hour ($214; $334)

2. Nonresident, per semester hour ($538; $663)

Summer Session Academic Fees

The following fees are payable in full at the beginning of each summer term and should not be sent in advance. Students bringing checks from home should have separate checks in the exact amount to cover the expenses.

1. South Carolina resident, per semester hour ($214; $334)

2. Nonresident, per semester hour ($538; $663)

Course Auditing (resident and nonresident)

Students pay the same rate as they would for classes taken for credit.

Graduate Credit Fees

Consult The Graduate School at USC Columbia for current charges.

Correspondence Course Fees

Consult USC Columbia's Office of the Bursar for current charges.

Application Fees

Every new student will normally be charged a nonrefundable application fee of $40; exceptions to, or relief from, this charge may be made for certain special categories of admission. All applications must be accompanied by the application fee. This fee is for admission application only. A separate application fee is charged for space in University residence halls.

Matriculation Fee

A nonrefundable matriculation fee of $50 is assessed to all current degree-seeking students on a one-time basis. This fee is also assessed to entering (or re-entering) degree-seeking students. International students pay a $500 matriculation fee.

Technology Fee

A technology fee of $196 per semester for full-time students ($15 per credit hour for part-time students) is assessed to all students of the University of South Carolina at every campus. This fee is used to provide and support instructional technology for student laboratories and classrooms.

Laboratory Fee

A lab fee of $40 per course is assessed to all students taking a science course with a lab. This fee is used to supply the lab with the necessary materials for lab work. A lab fee of $60 is is assessed to all students taking MATH 141/142 labs.

Examination Fees

$40 Scholastic Assessment Test. (SAT) May be taken once only.

$15 Challenge examinations. This test is used to establish undergraduate college credit without class attendance or to validate credits from a nonregionally accredited college. Per semester hour.

Free Tuition

Certain exemptions from tuition fees have been established under South Carolina Law. Relevant sections of the code are reproduced below. Relevant sections of the code are reproduced below. Please note that these laws include free tuition only. Other academic fees and mandatory fees are still the responsibility of the student.

1. S.C. Code Ann. § 59-111-20 (Law Co-op. Supp. 1993)

A. A child of a wartime veteran, upon application to and approval by the South Carolina Department of Veterans Affairs, may be admitted to any state-supported college, university, or post high school technical education institution free of tuition so long as his work and conduct are satisfactory to the governing body of the institution, if the veteran was a resident of this state at the time of entry into service and during service or has been a resident of this state for at least one year and still resides in this state or, if the veteran is deceased, resided in this state for one year before his death, and provided the veteran served honorably in a branch of the military service of the United States during a war period, as those periods are defined by Section 101 of Title 38 of the United States Code and:

1. was killed in action
2. died from other causes while in the service
3. died of disease or disability resulting from service
4. was a prisoner of war as defined by Congress or Presidential proclamation during such war period
5. is permanently and totally disabled, as determined by the Veterans Administration from any cause
6. has been awarded the Congressional Medal of Honor
7. is missing in action, or
8. the applicant is the child of a deceased veteran who qualified under item (4) and (5).

B. The provisions of this section apply to a child of a veteran who meets the residency requirements of Chapter 112 of this title, is 26 years of age or younger, and is pursuing any type of undergraduate degree.

2. S.C. Code Ann. § 59-111-110 (Law Co-op. 1976) No tuition shall be charged for a period of four school years by any state-supported college or university or any state-supported vocational or technical school for children of firemen, both regularly employed and members of volunteer organized units, organized rescue squad members, members of the Civil Air Patrol, law enforcement officers or correction officers, including reserve and auxiliary units of counties or municipalities, who become totally disabled or are killed in line of duty on or after July 1, 1964.

3. S.C. Code Ann. § 59-111-10 (Law Co-op. 1976) The first-place winner of the essay contest sponsored by the Governor's Committee on the Employment of the Physically Handicapped, provided that he is qualified and in financial need, may receive a four-year scholarship. This scholarship may be cancelled if the recipient fails to maintain general scholastic and conduct standards established by the University.

4. S.C. Code Ann. § 59-111-320 (Law Co-op Supp. 1984) Legal residents of South Carolina who have attained the age of sixty (60) and meet admission and other standards deemed appropriate by the University may attend classes for credit or noncredit purposes on a space available basis without the required payment of tuition if these persons do not receive compensation as full-time employees.

Parking Fees

Every student (including evening students) at USC Sumter must have a current parking permit hanging on the rearview mirror of his/her vehicle while parking on the USC Sumter campus. Fees for parking permits will be included on the bill each semester at the following rates: $10 for fall, $10 for spring, $5 for summer I, and $5 for summer II. Vehicles improperly parked or parked without a permit will be subject to a parking ticket and fine. (See "Fines") A copy of USC Sumter’s parking regulations is available in the USC Sumter Business Office.

Fines

Registration

1. Late enrollment or payment of fees (after prescribed registration day); $5 per day (Maximum $350)

2. Enrollment with check or credit card returned by the bank for any reason, $30, plus late fee above (Maximum $375)

Bad checks. Check or credit card (other than one used for enrollment) returned by bank for any reason, $30.

Library: Twenty-five cents per day for regular late returns; $1 per day for the late return of a book on reserve; $1 per day for the late return of a book on interlibrary loan; and the replacement cost for each lost book from the regular collection plus a $10 service charge and all applicable fines.

Parking: In a disabled space without a permit, $30; all other fines are $15. Parking fines not paid within three days will increase incrementally.

Other fines may be imposed if warranted by circumstances.

Refund Policies for Complete Withdrawal

The University will refund a part of academic fees in certain cases.

A. Changes in a student’s status which require a refund:

  • change in a full-time student’s schedule which results in reclassification to part-time
  • change in a part-time student’s schedule which results in fewer credit hours

B. Situations which require a refund:

  • course or courses dropped
  • withdrawal from the University
  • cancellation of a class by the University

Refund Requests

All requests for refunds must be made during the academic year for which the fees were paid. Refunds may be requested at any time during the academic year. The academic year begins with the fall term and ends with the last summer session (Summer II).

Determining the Refundable Portion

The refund is for the portion of the tuition, fees, room, board, and other charges assessed the student equal to the period of enrollment that remains on the withdrawal date, less any unpaid amount of a scheduled payment for the period that the student has been charged.

Withdrawal Refund Policies

Standard Refund Policy

A. 100 percent refund of the charges if the student’s official withdrawal calculation is by the first week of classes of a 16-week session

B. 90 percent refund of the charges if the student’s official withdrawal calculation is between the period specified in (A) and on or before the end of the 10 percent period of enrollment for which the student was charged

C. 70 percent refund of the charges if the student’s official withdrawal calculation is between the period specified in (B) and on or before the end of the 16 percent period of enrollment for which the student was charged

D. 50 percent refund of the charges if the student’s official withdrawal calculation is between the period specified in (C) and on or before the end of the 25 percent period of enrollment for which the student was charged

E. 25 percent refund of the charges if the student’s official withdrawal calculation is between the period specified in (D) and on or before the end of the 50 percent period of enrollment for which the student was charged

Title IV Funds (Federal Student Aid) Refund Policy

Refund policy for students who have received Title IV funds and withdraw from the University differs from that stated above. Federal financial aid funds are awarded with the expectation that students will complete the entire period of enrollment. Students "earn" a percentage of the funds that are disbursed with each day of class attendance. When a student who has received federal aid funds (Title IV Funds) leaves school before the end of the semester or a designated period of enrollment, federal regulations require the University of South Carolina to calculate the percentage and amount of "unearned" financial aid funds that must be returned. Once a student has completed more than 60 percent of the enrollment period, all funding received is considered to have been earned. This calculation may have the effect of requiring the student who withdraws before this time to repay funds that have already been disbursed or credited toward the current account for tuition, fees, housing and/or meals. Students are encouraged to meet with a counselor in the Office of Student Affairs, or the appropriate office on their campus, prior to making a decision to withdraw from school.

Title IV Refunds Distribution

For fully withdrawn students receiving federal and/or state funds, the refund will be governed by the current Federal Title IV refund policy. The Office of Student Financial Aid and Scholarships determines the amount of the refund that is distributed back to Title IV, HEA programs, or other financial aid sources. For students and their parents who have received student loans or other forms of financial aid, the University will provide refunds in the order prescribed by federal regulations. With the exception of the Federal Work-Study Program, the institution must return the refund to the appropriate financial aid program up to the amount of assistance that the student received from those programs. Refunds are to be distributed to the financial aid programs in the following order:

1. Unsubsidized Federal Stafford Loans
2. Subsidized Federal Stafford Loans
3. Federal Perkins Loans
4. Federal PLUS Loans
5. Federal Grants
6. Pharmacy, Nursing and Health Professions Loans
7. State funds
8. Private or institutional scholarships and loans

Any remaining balance will first be used to repay any outstanding University charges and any subsequent balances will be refunded to the student/parents.

Exit interviews are required before leaving the University of South Carolina for all students who withdraw and have received Stafford, Perkins, or Federal Nursing loans. Exit interviews can be completed on the Internet at www.sc.edu/financialaid. Click on "Loan Counseling on the Web" and follow the instructions. Or you may contact the Office of Student Financial Aid and Scholarships at 803-777-8134, or the Loan Collection Department of the Bursar's Office at 803-777-3559 for the Columbia campus. Telephone numbers and referenced offices are different for each campus.

Summer Sessions and Other Shortened Sessions Refund

Procedure for Withdrawal

Adjusted refund schedules are printed in the Master Schedule of Classes and are available in the Office of Financial Services.

A. 100 percent refund of the charges if the student's official withdrawal calculation is by the end of late registration period

B. 90 percent refund of the charges if the student's official withdrawal calculation is between the period specified in (A) and on or before the end of the 10 percent period of enrollment for which the student was charged

C. 50 percent refund of the charges if the student's official withdrawal calculation is between the period specified in (B) and on or before the end of the 25 percent period of enrollment for which the student was charged

D. 40 percent refund of the charges if the student's official withdrawal calculation is between the period specified in (C) and on or before the end of the 36 percent period of enrollment for which the student was charged

E. 25 percent refund of the charges if the student's official withdrawal calculation is between the period specified in (D) and on or before the end of the 50 percent period of enrollment for which the student was charged

Refund Schedules

Refund schedules are printed in the Master Schedule of Classes.

Dropped Courses Refund Procedure

A percentage of fees will be refunded for course(s) dropped within two weeks (fall, spring and summer) after the first official day of classes or within an equivalent period for other sessions. No refunds will be made thereafter.

1. Drops--Fall and Spring Courses

    a. 100 percent refund for courses dropped before the end of the late registration period

    b. 70 percent refund of the charges if the student's official withdrawal calculation is between the period specified in (A) and on or before the end of the 16 percent period of enrollment for which the student was charged

2. Drops--Summer Terms

    a. 100 percent refund for courses dropped before the end of the late registration period

    b. 40 percent refund of the charges if the student's official withdrawal calculation is between the period specified in (A) and on or before the end of the 36 percent period of enrollment for which the student was charged

    c. 25 percent refund of the charges if the student's official withdrawal calculation is between the period specified in (B) and on or before the end of the 50 percent period of enrollment for which the student was charged

3. Other Shortened Sessions

Adjusted refund schedules are printed in the Master Schedule of Classes.

4. Correspondence Course Fees*

Circumstance:

  • 100 percent if application is not accepted
  • 75 percent if withdrawal is within one month and/or before an assignment has been submitted for grading and correction
  • No refund for withdrawal after one month or after an assignment has been submitted for grading and correction

*All requests for refunds must be received in writing before the end of the first month of enrollment.

Appeals Process

A process for appeals exists for students or parents who believe circumstances warrant exceptions from published policy.

A Withdrawal Appeals Committee for each campus reviews and acts on all appeals. Address appeals for the Columbia campus to: Withdrawal Appeals Committee, Office of Student Affairs, University of South Carolina, Columbia, SC 29208.

Withdrawal Refunds

Students seeking to fully withdraw from the University (drop all classes) during an academic semester must complete a withdrawal form at the admissions office.

In establishing a diminishing-scale refund process for withdrawals, the University operates on the philosophy that many of the basic costs of instruction are incurred at the end of the first week of classes or within an equivalent period for nonstandard semesters. The assignment of a classroom seat to an individual student precludes any other student from occupying that seat. In addition, an instructor is assigned and the costs of instruction are encumbered on the first day of classes.

A student who withdraws from the University after the first week of classes has already occupied a classroom seat that cannot be reassigned. As a result, the University cannot both maintain its financial integrity and also provide a full refund. Accordingly, the University has established a series of refund deadlines commensurate with student progress into the semester.

It is the responsibility of the Business Office to administer the withdrawals process on a daily basis and to apply the published refund schedule to routine withdrawals. On those rare occasions when it can be documented that unanticipated and extenuating circumstances directly related to a student's withdrawal warrant exceptional consideration, and the amount of the refund due is contested, the Student Development Office will inform the student of the appeal process and advise the student of the necessary procedures.

University Withdrawal Refund Appeal Procedures

The University Withdrawals Refund Appeal Committee is authorized to consider appeals and approve extraordinary exceptions to the University's published withdrawal refund schedule due to humanitarian and due-process considerations.

Guidelines for committee consideration of withdrawal appeals are:

1. The appeal must be submitted in writing to the Student Development Office and will be considered only in written form. A standardized appeal form must be submitted.

2. All requests for appeal must be submitted directly by the student through the Student Development Office and must meet one or more of the following criteria to be considered and approved by the appeals committee:

    a. Documentation of an accident, illness, injury, or incident which could not be influenced, predicted, planned for, or prevented by the student or the institution. This provision specifically excludes conditions or chronic illnesses known to the student at the time of enrollment.
    b. Demonstration that the application of the published refund policy would result in a specific and substantial personal hardship to the student. This provision specifically excludes circumstances or effects which would simply inconvenience the student or the student's family.
    c. Documentation of substantiated circumstances where a student has in good faith relied upon the veracity of a University official's advice, or the official's interpretation of the text of a University document or publication, and was consequently misled or mistaken about the terms of the published refund policy.

3. The appeal must be initiated during the semester for which the refund is requested.

4. The appeal must involve a total withdrawal from the University. No partial withdrawals will be considered.

5. Appeals will only address whether or not a refund will be granted. No consideration will be given to grade assignment or other academic issues. Students must address such issues directly with the faculty members and the college. If applicable, requests for Extenuating Circumstances Withdrawals for grade change purposes must be resolved prior to deliberations by this committee.

6. Grounds for consideration of an appeal will be restricted to only those circumstances personally experienced by the enrolled individual with whom the University has a direct relationship. Loss or illness of a family member, close associate, or employee, and/or difficulty in family-operated businesses are excluded from consideration.

7. Decisions will be made by a simple majority vote of the committee membership and documented in writing by the chairperson. The student will be informed of the outcome of the appeal by letter from the Student Development Office.

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