Reservation Form
A reservation form for each passenger must be completed prior to your trip. For more information and to schedule a seat or flight, fill out a reservation form. You will receive confirmation of your flight request via email within 24 hours from Flight Operations. See Flight Schedule to check the current number of spaces available and/or the number of people on the waiting list for each flight. A reservation form for each passenger must be on file with Flight Operation prior to the flight’s departure.

Cost of Flight
Colleges and University departments will not be charged for the cost of flights conducted for official USC business that is research or development related. Also USC Flight Operations will cover the cost to and from the destination airport.

Passengers
The King Air 350 can carry eight passengers comfortably. Normally three passengers are required to make the flight cost effective. The longer the flight, the more passengers will be required to make the flight cost effective. Flights with less than three passengers will require approval from the office of the Vice-President for Advancement.

Departure Times/Location
Departure times will be coordinated with the Flight Department. Passengers are requested to arrive at least 20 minutes prior to departure in the Lobby of the Owens Downtown Airport Terminal. Flights to Washington DC will normally depart at 7:00 a.m. from the Owens Downtown Airport.

Ground Transportation
Passengers are responsible for their ground transportation at the destination airport. Rental cars, taxies, limo service and trains are available at different airports. Contact Flight Operations for a destination phone number to make arrangements. Colleges and University departments travel budgets are responsible for individual ground transportation charges.

Expenses
Each passenger who expects departmental reimbursement for expenses must have a travel authorization form on file in the Controller’s Office prior to departure. If no reimbursement is authorized, a memo signed by the supervisor and placed in the passenger’s departmental file will be sufficient proof for insurance purposes that the trip was authorized.

Cancellations
Occasionally the withdrawal of a passenger(s) at the last minute has caused the entire flight to be canceled. Potential reasons for cancellations:

• If the minimum number of passengers (normally three) required for the trip is not met, the flight may be cancelled.
• If a passenger fails to show on the day of the flight, the aircrew will determine if the flight will continue. If a passenger does not cancel and fails to show, the respective department will be charged for a portion of the flight.
• Weather and aircraft mechanical issues may also cause a flight to be cancelled.
• To cancel a flight, contact Flight Operations at 803-256-3047 or 803-530-2551.
• Passengers are required to confirm their intent to travel 24 hours prior or they will be subject to cancellation.