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UNIVERSITY OF SOUTH CAROLINA
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Conference Sponsor

Conference Co-sponsorships

Exhibitor Registration

Exhibitor Presentations

Exhibitor Presentation Types

Conference Information

Right to Refusal Statement

Proposal Deadlines
 

Exhibitor Descriptions & Logos

Advertising Guidelines

Specifications

Dimensions

Questions

Mailing & Contact Information

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Join Us

We at the National Resource Center for The First-Year Experience and Students in Transition invite you to exhibit with us.

Conferences and institutes are attended by faculty members, academic deans, campus chief executive officers, student affairs professionals, counselors, learning specialists, first-year program directors, institutional researchers, assessment practitioners, and students from two-year and four-year colleges and universities. Many participants will be in the process of making immediate decisions about course texts, technology resources, assessment resources, and other materials, and many will be unfamiliar with the range of publications, products, and services now available.

Conference Sponsor

The National Resource Center for The First-Year Experience and Students in Transition at the University of South Carolina has as its mission to support and advance efforts to improve student learning and transitions into and through higher education.

Conference Co-sponsorships

Companies/organizations are invited to co-sponsor special events, regularly scheduled refreshment breaks, receptions, and other items with the conference organizers and other groups. Recognition will be provided in the conference program book and with signage at sponsored events.

 
Opening Reception
Refreshment Breaks
Cybercafé
Data Projector for Meeting Room Deadline for Co-sponsorship
Students in Transition

$5,000
$2,000
-----
$1,500
September 1, 2009
Annual FYE
$10,000

$4,000
$5,000
$3,500
January 11, 2009

International FYE
$5,000
$2,500
$3,000
$2,500
May 3, 2010

 

Exhibitor Registration Includes:

Due to an increase in demand for exhibit space, only two booths are allowed per company/organization for all National Resource Center conferences.

Institute on First-Year Assessment:

  • Admission for two representatives to the exhibit area
  • All institute sessions
  • All institute meal functions
  • Company description and web site listed in program
  • An electronic list of attendee addresses (one-time use after the institute)
  • A print copy of attendee list with email addresses (presented at the institute)
  • Optional demonstration session – limited to first four companies/organizations to register
    These 75-minute sessions are designed for companies/organizations that wish to demonstrate the use of their products or services to Institute attendees. Exhibitors participating in these sessions will be responsible for covering the cost of any audio-visual or technical costs associated with the session. For these sessions, a 75-100 word session description, due August 17, 2009, is required for inclusion in the Institute program booklet.
  • One draped six- to eight-foot table, two chairs, and a waste receptacle

16th National Conference on Students in Transition:

  • Admission for two representatives to the exhibit area
  • All conference sessions
  • All conference meal functions
  • Company description and web site listed in program
  • A print copy of attendee list with email addresses (presented at conference)
  • An electronic list of attendee addresses (one-time use after the conference)
  • Opportunity to submit proposal for conference presentation
  • One draped six- to eight-foot table, two chairs, and a waste receptacle

29th Annual Conference on The First-Year Experience:

  • Admission for two representatives to the exhibit area,
  • All conference sessions
  • All conference meal functions (excluding Advocates Luncheon)
  • Company description and web site listed in program
  • A print copy of attendee list with email addresses (presented at conference)
  • An electronic list of attendee addresses (one-time use after the conference)
  • Opportunity to submit proposal for conference presentation
  • A pipe and drape booth, one draped six- to eight-foot table, two chairs, and a waste receptacle

    Exhibition space is limited and the anticipated response is large, so early registration is recommended. Exhibit booth assignments will be based on booth choice in addition to when exhibit registration forms are received.

23rd International Conference on The First-Year Experience:

  • Admission for two representatives to the exhibit area
  • All conference sessions
  • All conference meal functions
  • Company description and web site listed in program
  • A print copy of attendee list with email addresses (presented at conference)
  • An electronic list of attendee addresses (one-time use after the conference)
  • Opportunity to submit proposal for conference presentation
  • One draped six- to eight-foot table, two chairs, and a waste receptacle

    Exhibition space is limited, so early registration is recommended. Exhibit space assignments will be based on when exhibit registrations are received.

Right to Refusal Statement

The National Resource Center for The First-Year Experience and Students in Transition at the University of South Carolina reserves the right to refuse requests for any and all (a) exhibit booth space and (b) advertisement space in event program booklets for Center-sponsored events that are not consistent with the National Resource Center’s mission and goals.

Exhibitor Presentations

In order to provide exhibitors with a formal setting for networking with the higher education community, the National Resource Center for The First-Year Experience® and Students in Transition offers exhibitors the opportunity to make presentations during each event. Presentation proposals will only be accepted from registered exhibitors and registration does not guarantee that a proposal will be accepted for presentation. Please be aware that the schedule may not allow for more than one presentation per company/organization.

Exhibitor Presentation Types
  • Commercial (for profit)
    These presentations are designed for those companies or organizations that are interested in promoting publications, products, or services solely on a for-profit basis.

  • Commercial (academic)
    These presentations are designed for research centers or service organizations who wish to present research findings that result from the use of commercially available assessment or research instruments.

  • Non-profit
    These presentations are designed for those companies or organizations that are interested in promoting publications, products, or services solely on a not-for-profit basis.
Proposal Deadlines:

 

Conference Information
  • Institute on First-Year Assessment
    October 10-12, 2009
    Conference Venue: The Westin Charlotte
    601 South College Street
    Charlotte, North Carolina 28202

    Room rate: $169 single/double occupancy plus tax

    Reservations: 1-866-837-4148

    Hotel reservation deadline: September 18, 2009

    Exhibit Hours (may vary slightly)
    Saturday, October 10, 2009 11:00 am – 4:30 pm
        6:00 pm – 6:45 pm

    Sunday, October 11, 2009 7:30 am – 10:45 am
        1:00 pm – 3:30 pm

    Monday, October 12, 2009 7:30 am – 11:00 am

    Setup: Saturday, October 10, 2009 8:00 am – 11:00 am

    Breakdown: Monday, October 12, 2009 11:00 am


    Materials Deadline – exhibitor descriptions and logos: August 17, 2009




  • 16th National Conference on Students in Transition
    November 6-8, 2009

    Conference Venue: Marriott Salt Lake City Downtown
    75 South West Temple
    Salt Lake City, Utah 84101

    Reservations: (801)531-0800 or 1-800-228-9290

    Room rate:
    $159 single/double occupancy plus tax

    Hotel reservation deadline: October 14, 2009


    Exhibit Hours (may vary slightly)
    November 6, 2009 4:00 pm - 7:30 pm

    November 7, 2009 7:30 am - 12:00 noon
      1:30 pm - 5:00 pm

    November 8, 2009 7:30 am - 12:00 noon

    Set-up: November 6, 2009 12:00 noon - 4:00 pm

    Breakdown: November 8, 2009 12:00 noon


    Materials Deadline – exhibitor descriptions, logos and advertisements: September 9, 2009




  • 29th Annual Conference on The First-Year Experience®
    February 12-16, 2010

    Conference Venue: Sheraton Denver Hotel
    1550 Court Place
    Denver, Colorado 80202

    Room rate: $149 single/double occupancy plus tax

    Phone/Reservations: (303) 893-3333

    Hotel reservation deadline: January 10, 2010

    Exhibit Hours (may vary slightly)
    February 13, 2010 5:00 pm - 7:30 pm

    February 14, 2010 7:00 am - 11:30 am

      1:30 pm - 6:00 pm

    February 15, 2010 7:00 am - 12:00 noon

    Set-up: February 13, 2010 12:00 noon - 4:00 pm

    Breakdown: February 15, 2010 12:00 noon


    Materials Deadline – exhibitor descriptions, logos and advertisements: November 20, 2009




  • 23rd International Conference on The First-Year Experience®
    June 7-10, 2010

    Conference Venue: Wailea Beach Marriott Resort and Spa
    3700 Wailea Alanui, Wailea
    Maui, Hawaii 96753-8332

    Room rate: $170 single/double occupancy; maximum occupancy is four persons. Charges for a third and fourth person are $40.00 per person per night (except children under the age of 18).

    Phone/Reservations: (808) 879-1922 or 1-800-367-2960

    Hotel reservation deadline: May 15, 2010

    Exhibit Hours (may vary slightly)  
    June 8, 2010 7:30 am – 11:30 am
        1:00 pm – 3:45 pm

    June 9, 2010   7:30 am – 12:00 noon
        2:00 pm – 3:30 pm

    June 10, 2010   7:30 am – 11:00 am

    Set-up: June 7, 2010 2:00 pm - 6:00 pm

    Breakdown: June 10, 2010 11:00 am

    Materials Deadline – exhibitor descriptions, logos and advertisements: April 12, 2010
Exhibitor Descriptions & Logos

In order to provide conference attendees with additional information about our exhibitors, we are including descriptions of our exhibitors in the conference program booklet. Please submit a company logo (pdf. or jpg. file format), and a 50-word description/brief mission statement about your company for inclusion in the program booklet. Please e-mail the information to Nina Glisson at ninal@mailbox.sc.edu.

Booth space will not be assigned until descriptions and logos are submitted.

Advertising Guidelines

The National Resource Center also offers exhibitors the opportunity to advertise in our conference program booklets. By purchasing an ad in the conference program, you place your message in front of conference attendees and all those who will view the program once the attendees return to their campuses. To purchase ad space, complete the ad space section on the Exhibit/Ad Space registration form. Payment and all materials must be received by the dates listed below for inclusion in the conference program. Materials will not be returned and become the property of the National Resource Center.

Please note: Advertisements in the Institute on First-Year Assessment program booklet are not available.

Specifications

Electronic ads are preferred in either pdf. or jpg. file format; however, we will accept ads printed on a 600 dpi laser printer. Ads will not be returned, so advertisers should maintain copies for their files. Conference organizers reserve the right to review and approve ad copy. For questions about ad specifications, contact Nina L. Glisson at ninal@mailbox.sc.edu or (803) 777-8158. Please e-mail all electronic ads to Nina Glisson as well.

Dimensions

The program book is 8.5” x 11” spiral-bound and produced in black and white only. Ads will be sold in four dimensions. See Exhibit/Ad Space registration form for costs.


Inside Back Cover
7.5” x 10”

Full Page
7.5” x 10”

1/2 Page - Horizontal
7.5” x 4.875”

1/2 Page - Vertical
10” x 3.75”

Questions

Contact Nina Glisson at (803) 777-8158 or via e-mail at ninal@mailbox.sc.edu for more information about exhibit space, co-sponsorship opportunities, or conference presentations.

Mailing & Contact Information

National Resource Center for The First-Year Experience
& Students in Transition • University of South Carolina

1728 College Street • Columbia, South Carolina 29208
Phone: (803) 777-6029 •Fax: (803) 777-9358
E-Mail: fye@mailbox.sc.edu  • Web: www.sc.edu/fye

 

 

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