Authorities

• Modifying LC Authority Records
• Name Authorities
• Series Authorities

If you modify an LC Authority Record in NOTIS (e.g., add a 400 field), add a subfield 5 to the record to indicate local practice. This will quickly indicate that the authority record in our online catalog differs from the original LC record.

EXAMPLE: 400/2:10: Smith, John Roy |5 TC

If a NOTIS authority record (name, subject, or series) contains a 5xx field for which there is no matching established (1xx) field in our NOTIS database, keep the 5xx field. Do not export the authority record for the 5xx field. If a corresponding bib record is added later, the cataloger will export the matching authority record.

NAME AUTHORITIES

If the appropriate name authority does not exist in OCLC, create a name authority workform in USCAN [command: new a].  Edit the highlighted Fixed Field elements:

LTTC DONE

                                                            NOTIS CATALOGING
TC FMT A RT z DT 06/26/02 R/DT none     CC   STAT nn E/L n
SRC d LANG   ROM n MOD   UNIQUE ? GOVT ?  S/SYS n D/I n SUBD n NUM n S/TYP n
NAME ? SUBJ b SER b KIND a H/ESTAB a T/EVAL a IP a RULES c L/CAT

Fixed Field values:

LANG             [See MARC Code List for Languages, available on Cataloger’s Desktop or on LC’s website at http://lcweb.loc.gov/marc/languages/ ]

UNIQUE            n [not applicable]
                        a [differentiated personal name]
                        b [undifferentiated personal name]

GOVT               blank [not a government agency]
                        i [international intergovernmental]
                        f [federal/national]
                        a [autonomous or semi-autonomous component]
                        m [multistate]
                        s [state, provincial, territorial, dependent, etc.]
                        c [multilocal]
                        l [local]
                        o [government agency - type undetermined]
                        u [unknown if heading is government agency]
                        z [other type of government agency] 

NAME               a [heading is appropriate for use as a main or added entry but has not yet been used in a NOTIS record]
b [heading is not to be used as a main or added entry]
c [heading has been used as a main or added entry]

SUBJ               a [heading is appropriate for use as a subject entry but has not yet been used in a NOTIS record]
b [heading is not to be used as a subject added entry]
c [heading has been used as a subject added entry]

SER                 b [heading is not to be used as a series added entry]                                      

Variable Field Values:

100     Heading – Personal Name

                        1^st indicator:   0 [forename]
                                             1 [surname]
                        2^nd indicator: blank 

400     “See from” reference -- Personal Name 

500     “See also” reference -- Personal Name 

110     Heading – Corporate Name
                        1^st indicator:   1 [jurisdiction name]
                                             2 [name in direct order]
                        2^nd indicator: blank 

410     “See from” reference – Corporate Name 

510     “See also” reference – Corporate Name 

111     Heading – Meeting Name
                        1^st Indicator:   1 [jurisdiction name]
                                             2 [name in direct order]
                        2^nd indicator: blank 

411     “See from” reference – Meeting Name 

511     “See also” reference – Meeting Name 

130     Heading – Uniform Title
                        1^st Indicator:   0-9 [nonfiling characters]
                        2^nd indicator: blank 

430     “See from” reference – Uniform Title 

530     “See also” reference – Uniform Title 

667     Nonpublic general note
          EXAMPLE: Give phrase as a quoted note. 

670     Source data found
          EXAMPLES: His Mixed-race society in Port Moresby, 1968. 

A History of medicine in Papua New Guinea, 1990: |b t.p. (Sir Burton G. Burton-Bradley) 

678     Biographical or Historical Data
          EXAMPLES: Not to be confused with Smith, John Q. who writes about quantum physics. 

Attended Chicago Institute of Art. 

Masters in Composition from U. Wisc., 2000. 

Joined Benedictine Community, St. Benedict's Abbey, Atchison, KS, 2002.

Other sources of information: 

NOTIS MARC Tag Tables [user i.d. & password required] 

MARC 21 Format for Authority Data [concise version at http://lcweb.loc.gov/marc/authority/ecadhome.html] 

LCRI 1.6 in Cataloger’s Desktop

Cataloging Department