Magellan Scholar : Office of Undergraduate Research


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Office of Undergraduate Research
Legare 223
Phone: 803-777-1141
Email: our@sc.edu

VICE PRESIDENT RESEARCH & HEALTH SCIENCES

UNDERGRADUATE RESEARCH HOME

The Magellan Voyager Travel Awards provide support for USC undergraduates to share their research at regional, national, and international meetings through poster sessions, presentations, performances, screenings, etc. Participation in discipline-appropriate venues is an important opportunity for students to communicate their original scholarship, to network, and to expand their understanding of their discipline.

Eligibility:

USC undergraduate who is the primary presenter (or equivalent)
Student’s name must appear on the program materials or conference abstract
the University of South Carolina must appear as the primary address

Eligibility Notes:

The OUR/Magellan Scholar program need not have supported the research presented (not limited to Magellan Scholars)
Student’s faculty mentor is not required to attend the conference or presentation
Cost-share is not required (students are encouraged to seek supplemental funds from their College or department)

Application Deadline: no set deadline – applications will be reviewed as they are received. It is recommended that you apply no later than six weeks before departure date; however applications may be considered under shorter time frames.

Application requirements: Please submit the following to: Julie Morris, Office of Undergraduate Research, Legare 223.

Undergraduate travel award application and budget
A letter outlining why you wish to attend THIS event, including what you expect to get from
attending and how attending will impact your future plans (max 1 page)
A letter of support from your faculty mentor explaining the nature of the meeting and why it is appropriate for you to attend THIS meeting (max 1 page)
A copy of your abstract or summary of project, including the title and authors, or equivalent

Allowable expenses (standard university travel reimbursement rates)

Airfare and ground transportation
Mileage, if a personal car is used for travel
Your share of hotel expenses (lodging, taxes)
Food
Registration fee

Additional Notes, Terms, and Conditions:
Travel Awards will only be made for two meetings per academic year per student; therefore it is important that students and mentors decide WHICH meetings are the most appropriate.

Typically the amount of the Travel Awards will cover only a portion of the expenses requested. While matching funds are NOT required, students are encouraged to seek supplements from their department/college and to indicate such awards in their letter.

Students who are granted a Travel Award must acknowledge OUR in their abstract and on their poster/in their talk (“Travel partially supported by the USC Office of Undergraduate Research Voyager travel award”). Abstracts MUST acknowledge the University of South Carolina.

Registration fees may be prepaid by the OUR, if the registration form is completed and brought to the Office of Undergraduate Research at least one month before the conference. Many conferences waive registration fees for students and this option must be exercised if available. Late registration fees will not be paid.

Airline tickets may only be purchased after your budget is submitted and approved. Tickets can be purchased through an USC travel agent and processed through the university accounting system. Ground transportation to/from the conference site is an allowable expense.

The Magellan Voyager Award will reimburse for mileage using the established university reimbursement rate, if a personal car is used, if the meeting is more than an hour away from Columbia, and if you are traveling alone (no one else from your group is going).

We expect that you will stay in the same hotel as other members of your group and that, when possible, rooms will be shared with another member of your group. We assume that you will stay in an economical and safe hotel. You must include the list of available lodging options provided by the conference organizers with your request for a Voyager Award.

All receipts must be provided to the OUR within ten days after you have returned from the conference. A copy of the meeting proceedings (or photo copy of the title page and abstract) is required before reimbursement will be approved.

For further information contact: Julie Morris, OUR Program Director, Legare 223, phone: 777-1141, e-mail: our@sc.edu.

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