NUMBER:   ACAF 1.30

SECTION:  Academic Affairs    



SUBJECT:  Access to Tenure and Promotion Application Files        

                       

DATE:     February 1, 1995

                     

Policy for:     All Campuses

Procedure for:  All Campuses

Authorized by:  James C. Moeser

Issued by:      Provost's Office

________________________________________________________________

I.  Policy



A.  The University allows individual faculty members fullest

possible access to their files consistent with maintaining the

confidentiality of materials included.  



B.  Unless explicitly collected with a different understanding,

evaluative statements, recommendations and vote justifications

from colleagues, administrators or outside references are

considered confidential.  



     1.  Votes of the unit, department or college tenure and

     promotion committees will not be revealed to individuals

     under consideration.  However, as part of the formal

     grievance procedures they may request through the dean's

     office the voting results of the University Committee on

     Tenure and Promotions (or relevant campus-level faculty

     tenure and promotion committee).

  

     2.  Deans have access to the complete tenure and promotion

     files of faculty in their colleges, including comments from

     the provost (or vice chancellor on the four-year campuses)

     and the record of vote and vote justifications of the

     University Committee on Tenure and Promotions (or relevant

     four-year campus-level faculty tenure and promotion

     committee, or the Regional Campuses Tenure and Promotion

     Committee).  Deans are authorized as part of the formal

     grievance procedures to give individuals summaries of their

     files, provided the summaries are approved first by the

     Office of the Provost.  



     3.  The appropriate campus Faculty Grievance Committee in

     its official capacity has full access to individual files. 

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