NUMBER:   ACAF 3.09



SECTION:  Academic Affairs    



SUBJECT:  Holds                               



DATE:     February 1, 1995

                     

Policy for:     All Campuses

Procedure for:  All Campuses

Authorized by:  James C. Moeser

Issued by:      University Registrar



________________________________________________________________





 I.  Policy



A.   Registration Hold



The registration hold program (REGSHOLD) permits an authorized

office to view, place and release registration holds on the

student information system (SIS).  The hold will prevent a

student from registering for any course in the USC System.



1.   Every student is expected to discharge all obligations to

the University as quickly as possible. Students who fail to meet

their obligations to the University will not be permitted to

register for classes.



2.   By definition, a "hold" occurs when an office stops a

student from registering.  The offices authorized to stop

registration are



     Admissions - Undergraduate    

     University Registrar

     Library

     Academic Deans Residency Office

     Law School     

     Medical School

     Financial Aid 

     Student Affairs

     Graduate Office 

     Office of Financial Services

     Housing   

     Student Loan Accounting

     International Student Services     

     Veterans Office

     Athletic Office     

     Regional Campus Deans

     Four-Year Campus Vice Chancellors for Academic Affairs

     Parking and Vehicle Registration   

     Telephone Communications

     Campus Police

     Institutional Planning and Analysis





B.   Transcript and Diploma Holds



No student or person duly authorized by the student shall be

issued a copy of the student's transcript or receive

verification, oral or written, of information contained therein,

or be issued a diploma if the student is indebted to the

University and/or if a student is in arrears or default on 

student loans, and/or if a student fails to participate in

required assessment activities.  However, requests for

verification of enrollment will be given in circumstances

required for student loans. The agreement for Title IV funds

requires reporting by the institution.





II.  Procedure



A.   Non-Collectible Debts



All indebtedness to the University must first be placed on the

accounts receivable system. If debts are ruled non-collectible,

the chief accounting officer on the student's home campus can

place a hold to stop registration or issuance of transcripts or

diplomas.  Holds should not be placed for debts less than $25.00.

Transcripts and diplomas are held for debts of $50.00 or more. 

Holds are not placed on grades.



B.   Holds are not to be placed on a student record for any

     indebtedness to a  non-University business or organization.



C.   A hold may be placed on a student's records if he/she fails

     to participate in required assessment activity.  This hold

     on the student's records will be removed after the student

     completes the required assessment activities.



D.   It is the University Registrar's responsibility to review

     all holds. Holds considered not to be in the best interest

     of the University or to be inappropriate or trivial in

     nature may be removed by the University Registrar.



E.   Placing a Registration Hold 



The computer REGSHOLD program is designed to reduce paper flow.

Forms are not needed to place or remove a hold. Holds can be

entered or removed via the terminal. If the department placing a

hold does not have access to the REGSHOLD program, form AS-81A

must be completed and forwarded to the University Registrar.  A

subsequent AS-81A form must be sent to the  University Registrar

to remove the hold.



F.   Questions or problems with these procedures may be referred

     to the University Registrar.  Any questions concerning a

     hold must be referred to the  office which placed the hold.

This page copyright © 1995-96, The Board of Trustees of the University of South Carolina.
URL http://www.sc.edu/policies/acaf309.html