NUMBER:   BTRU 1.15
SECTION:  Board of Trustees                          

SUBJECT:  University Personnel Expenditure Policy                           
   

DATE:     February 1, 1995
                      
Policy for:      All Campuses
Procedure for:   All Campuses
Authorized by:  Thomas Stepp
Issued by:      Board of Trustees

________________________________________________________________


I.   Policy

  All expenditures by University personnel for all activities will
  be reasonable, appropriate and justifiable.  Such  expenditures
  shall be fully disclosed to the public except for names of donors
  and prospective donors.  In furtherance of these policies of
  reasonable expenditures and full disclosure, the following
  guidelines are established by the Board and the President:
  
       1.    Entertainment, travel and lodging guidelines and
  regulations of the state and university will be adhered to by all
  University personnel.  Any expenditures in excess of these
  regulations shall come from private sources.  University personnel
  being reimbursed from private sources shall make detailed reports
  to the internal auditor on a quarterly basis to be incorporated in
  the internal auditor's report to the Board. 
  
       2.    Lodging costs for University personnel will not exceed
  $300 per 24 hour period.  Any expenditure in excess of these sums
  must have the prior approval of the Chairman of the Board, or the
  Vice Chairman in his absence, with notice to the full Board.
  
       3.    University records will be properly documented with
  appropriate evidence where charges are made on behalf of the
  foundations by University personnel.  Such documentation will show
  proof of reimbursement.
  
       4.    State procurement procedures will continue to be
  followed in all University purchases of goods and services.
  
       5.    University personnel may not make charges against the
  University for food and beverage consumed when meeting solely with
  other University employees in their headquarters city except for
  catered events.  Reimbursement for same will not be allowed.
  
       6.    University credit cards will not be used for personal
  purchases by any University employee; however, University
  employees are authorized to make charges against University credit
  cards within state and university guidelines.
  
       7.    The Chairman of the Board will be advised of all monies
  spent entertaining anonymous prospective donors.  The Chairman
  will be briefed on the identity of such prospective donors and
  reasonable justification of expenditures will be provided.
  
       8.    The President will report to the Executive Committee on
  the status of development activity at its regular bi-monthly
  meetings.
  
       9.    The Executive Committee requests the Fiscal Policy
  committee, in conjunction with the administration, to recommend
  appropriate policy, allocation, and limits regarding funds
  available to the President for University advancement. 

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