NUMBER:   HR 1.12
SECTION:  Human Resources     

SUBJECT:  Leave Without Pay                               

DATE:     August 1988
REVISED:  July 1, 1995
                     
Policy for:     All Campuses
Procedure for:  All Campuses
Authorized by:  Jane M. Jameson
Issued by:      Division of Human Resources
________________________________________________________________


I.   Policy

     A.   This document sets forth the University of South
Carolina policy on leave without pay for all employees except
temporary and student employees, pursuant to regulations of the
South Carolina Office of Human Resources.  Leave taken pursuant
to this policy may qualify as FMLA leave and, if so, will run
concurrently.

     B.   The Leave Without Pay policy will be applied in an
equitable manner to all employees.

     C.   Authorized Leave Without Pay
          1.   Leave without pay for personal reasons for up to
ten consecutive calendar days may be authorized by the department
chair.
          2.   Leave without pay exceeding ten consecutive
calendar days may be requested by the department chair for
approval by the Vice President for Human Resources or the Vice
President's designee.
          3.   Leave without pay will be approved only if that
period of absence does not require permanent replacement of the
employee's service.
          4.   Except for good cause shown, leave without pay for
personal reasons will not be granted until all available annual
leave has been used.
          5.   An employee must obtain approval prior to going on
authorized leave without pay.  Failure to do so may result in the
absence being charged as unauthorized leave which may lead to
appropriate disciplinary action.

     D.   Unauthorized Leave Without Pay
          1.   An absence which has not been previously approved
by the department chair or an authorized supervisor may be
considered unauthorized leave without pay.  Employees being
charged with unauthorized leave without pay must be notified in
writing and will be subject to appropriate disciplinary action. 
(See University policy on Disciplinary Action and Termination for
Cause.)
          2.   An employee on unauthorized leave without pay for
three consecutive work days may be dismissed for abandonment of
position.  (See University policy on Disciplinary Action and
Termination for Cause.)

II.  Procedure

     A.   Requesting Leave Without Pay
          1.   Personal Leave Without Pay
               Upon an employee's written request for more than
ten days of personal leave without pay, the department chair
submits a written recommendation for approval to the Vice
President for Human Resources or the Vice President's designee.
          2.   Leave Without Pay for Illness or Disability
               The employee submits an Application for Disability
Leave With or Without Pay (Form P-75) as described in the Sick
Leave policy.

     B.   Reporting Leave Without Pay
          1.   For leave without pay for ten or fewer working
days, leave must be reported on the time document.
          2.   For leave without pay for more than ten working
days, leave must be reported on the Notice of Separation and
Return from Leave Without Pay (Form PBP-7) so that necessary pay
adjustments may be made.



To obtain an official copy of this policy please contact the USC
Division of Human Resources.   

This page copyright © 1995-96, The Board of Trustees of the University of South Carolina.
URL http://www.sc.edu/policies/hr112.html