NUMBER:   HR 1.18
SECTION:  Human Resources     

SUBJECT:  Hazardous Weather and Emergency Leave                   
           

DATE:     August 1988
REVISED:  July 1, 1995
                     
Policy for:     All Campuses
Procedure for:  All Campuses
Authorized by:  Jane M. Jameson
Issued by:      Division of Human Resources
________________________________________________________________

I.   Policy
     A.   This document sets forth the University of South
Carolina policy on hazardous weather and emergency leave for all
employees including temporary and student employees, pursuant to
regulations of the South Carolina Office of Human Resources.

     B.   "Emergency Condition" means circumstances that would
expose University employees to harmful or unsafe conditions, as
determined by the Governor's Office.

     C.   Declaration of Emergency
          1.   The Governor has sole authority to excuse
employees of State government from reporting to work during
extreme weather or other emergency conditions.  The Governor will
issue a Declaration of Emergency stating that, because of extreme
weather or other specified emergency conditions, employees should
not report to work.  Unless a Declaration of Emergency has been
issued, all State government employees are expected to report for
work.
          2.   A Declaration of Emergency may be applicable to
all employees in the entire State, or only to those employees in
one geographical region of the State, or a combination of
geographical regions.  Non-essential employees who live or work
within the regions specified will not be expected to report to
work and compensation will be determined in accordance with
Section I. D. of this policy.
          3.   During a Declaration of Emergency, all essential
and direct care services will be maintained.  The President,
Provost, vice presidents, chancellors and regional campus deans
will identify essential employees by position, classification or
internal title and will post a list thereof.  To the extent
possible, no change of the essential employee roster should be
made after the Declaration of Emergency.
          4.   No provision of the Hazardous Weather and
Emergency Leave policy will preclude the necessary, immediate
evacuation of a facility by an authorized supervisor in the
interest of personal safety.

     D.   Compensation During Declaration of Emergency
          1.   Employees who do not report to work or who report
late during a Declaration of Emergency will use annual or
compensatory leave, take leave without pay or be allowed to make
up time lost from work.
          2.   Employees will be given the option of making up
the time lost from work; however, the time will be made up and/or
scheduled according to the business needs of the University.

II.  Procedure
     
     A.   Notification - Regular Working Hours
          1.   A decision for closing will be transmitted by
telephone from the Governor's Office to the South Carolina Office
of Human Resources.  The South Carolina Office of Human Resources
will transmit the message to each State agency in accordance with
the list of agency representatives to be contacted in the case of
emergency declarations.
          2.   Contact at the University will first be with the
Chief Executive Assistant to the President.  Alternate contacts
are the Vice President for Human Resources and the Director of
Law Enforcement and Safety.  These individuals will be
responsible for notifying all campuses of the University within
the affected areas.

     B.   Notification - Off-Duty Hours
          1.   Between the hours of 5:00 p.m. and 8:00 a.m., all
Declarations of Emergency will be transmitted by the Governor's
Office to the news media.
          2.   Employees will assume individual responsibility
for responding in an appropriate manner to closings as they may
be announced.



To obtain an official copy of this policy please contact the USC
Division of Human Resources.

This page copyright © 1995-96, The Board of Trustees of the University of South Carolina.
URL http://www.sc.edu/policies/hr118.html