University Policies and Procedures

INDEX BY SECTION

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Academic Affairs - ACAF
University Advancement - ADV (formerly Development and Alumni Relations - DEVL and Publications and Printing - PUBP)
Athletics - ATHL
Board of Trustees - BTRU
Business Affairs - BUSA
Business and Finance - BUSF
Development and Alumni Relations - DEVL - see University Advancement - ADV
Library and Instructional Services - DLIS
Equal Opportunity Programs - EOP
Facilities Management - FCMN
Health and Safety - HESA
Human Resources - hr
Information Technology - IT
Law Enforcement and Safety - LESA
University Libraries - LIB
Publications and Printing - PUBP - see University Advancement - ADV
Regional Campuses and Continuing Education - RCAM
Office of Research - RSCH
University Secretary - SECR
Sponsored Programs and Research - SPAR
Division of Student Affairs - STAF

Academic Affairs

ACAF 1.00 Recruitment of Academic Personnel
ACAF 1.01 Search Procedures for Academic Administrative Positions
ACAF 1.02 Periodic Evaluation of Academic Deans
ACAF 1.03 Appointment of Unclassified Academic Personnel
ACAF 1.04 Student Evaluation of Courses
ACAF 1.05 Tenure Progress Review of Faculty: Third Year Review
ACAF 1.06 Unclassified Academic Titles
ACAF 1.07 Appointment of Tenure Track Faculty with Terminal Degree, and Tenure Track Appointment Dates
ACAF 1.09 Award of Tenure and/or Senior Faculty at Time of Appointment
ACAF 1.10 Salary Basis Conversion for Unclassified Employees Who Hold Both Administrative Title and Faculty Rank
ACAF 1.12 Administrative Personnel with Faculty Titles
ACAF 1.15 Assignment of Collateral Duties or Transfer to Another Department
ACAF 1.18 Change of Status to and from Tenure-Track Faculty
ACAF 1.21 Appointment and Review of Endowed Chairs and Named Professorships
ACAF 1.24 Selection of Department Chairs
ACAF 1.27 Internal Appointments of Associate and Assistant Deans
ACAF 1.30 Access to Tenure and Promotion Application Files
ACAF 1.31 Extension of Faculty Tenure-Track Probationary Period
ACAF 1.33 Intellectual Property Policy
ACAF 1.34 Use of Self-Authored Materials by Instructor
ACAF 1.36 Salary Grant Relief Incentive Plan
ACAF 1.39 Software
ACAF 1.50 Outside Professional Activities for Faculty
ACAF 1.60 Modified Duties Semester for Faculty
ACAF 1.61 Faculty Dual Career Accommodation
ACAF 2.01 Establishment of Centers or Institutes
ACAF 3.03 Handling of Student Records
ACAF 3.05 Withdrawal of Students Called to Active Military Duty
ACAF 3.06 Establishing and Changing a Student's Official Name
ACAF 3.09 Holds
ACAF 3.15 Classroom Scheduling
ACAF 3.21 Athletic Competitions During Final Exams
ACAF 4.00 Graduate Assistantships
ACAF 5.03 Care and Use of Laboratory Animals
ACAF 5.04 Protocol for Reporting Misuse of Animals
ACAF 5.05 Inspection of USC Animal Facilities By Non-USC Personnel
ACAF 7.02 Data Access
ACAF 7.03 Private Requests for University Data
ACAF 7.04 Electronic Home Pages and Web Sites
ACAF 7.05 Data Change Notification
ACAF 7.10 McKissick Museum
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University Advancement - ADV (formerly Development and Alumni Relations - DEVL)

ADV 1.06 Fund Raising by the Development Office (formerly DEVL 1.06)
ADV 5.00 Publications and Printed Materials(formerly PUBP 1.00 Publications and Printed Materials)
ADV 5.01 Academic Bulletins (formerly PUBP 2.00 Academic Bulletins)
ADV 5.02 USC Letterhead and Business Card (formerly PUBP 2.03 USC Letterhead and Business Card)
ADV 5.03 Periodicals Approval (formerly PUBP 2.06 Periodicals Approval)
ADV 5.04 University Printing Services (formerly PUBP 3.00 University Printing Services)
ADV 5.05 University Copier Center (formerly PUBP 3.03 University Copier center)
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Athletics

ATHL 1.00 Intercollegiate Athletics -- General
ATHL 2.00 Athletic Tickets -- Faculty and Staff
ATHL 2.03 Athletic Tickets -- Students
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Board of Trustees

BTRU 1.00 Statutory Basis of the University
BTRU 1.03 By-Laws of the Board of Trustees
BTRU 1.04 Authority to Sign Contracts
BTRU 1.06 Internal Audit
BTRU 1.09 Employment of Outside Legal Counsel
BTRU 1.12 Use of University of South Carolina Name
BTRU 1.15 University Personnel Expenditure Policy
BTRU 1.18 Conflict of Interest
BTRU 1.20 Dishonest Acts and Fraud
BTRU 2.00 University Environmental Policy Statement
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Business Affairs

BUSA 1.00 University Dining Services
BUSA 1.03 Catering for Student Organizations
BUSA 3.00 Textbook and Supplies Orders
BUSA 3.06 Office of Trademark and Licensing
BUSA 3.09 University Vending Services
BUSA 4.00 University Postal Services
BUSA 5.00 Fire Drills
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Business And Finance

BUSF 1.00 Travel
BUSF 1.08 Relocation Expenses
BUSF 2.00 Object of Expenditure Classification Codes
BUSF 2.03 Revenue Classification Codes
BUSF 2.06 Intra-Institutional Transfers (Within USC)
BUSF 2.09 Inter-Departmental Transfers (Between State Agencies)
BUSF 2.12 Accounts Payable
BUSF 2.13 Honorariums and Royalties
BUSF 2.15 Accounts Payable -- Check Writing Schedule
BUSF 2.18 Petty Cash
BUSF 2.19 Cash Advance - University Accounts
BUSF 3.00 Contract and Grant Accounting – Restricted Funds
BUSF 3.03 Contracts and Grants -- Cost Sharing
BUSF 3.06 Contracts and Grants -- Participant Support
BUSF 3.09 Contracts and Grants -- Consultant Services
BUSF 3.12 Contracts and Grants-- Personnel Activity Reporting System
BUSF 3.15 Contracts and Grants -- Closeouts
BUSF 3.19 Contracts and Grants -- Elimination of Accounts Overdrafts
BUSF 3.30 Other Educational and General Program Accounts (E funds)
BUSF 4.00 Academic Fees and Expenses
BUSF 4.03 Free Tuition and Reduction of Fees
BUSF 4.04 Tuition Award Program
BUSF 4.05 Law School Educational Fee Waiver
BUSF 4.06 Refund of Academic Fees
BUSF 4.07 Study Abroad Refund
BUSF 4.09 Schedule of Fines
BUSF 4.10 Receipt and Handling of University Payments
BUSF 4.11 Credit/Debit Card Processing Policy
BUSF 5.00 Property Accountability
BUSF 5.50 Motor Vehicle Use on University Grounds
BUSF 6.00 Payroll Authorizations
BUSF 6.03 Payroll Frequency
BUSF 6.06 Payroll Checks -- Items Withheld
BUSF 6.09 Distribution of Payroll Statements of Electronic Deposit and Payroll Checks
BUSF 6.11 University Employees Furnished Campus Housing
BUSF 7.00 Purchasing
BUSF 7.05 Reimbursement for Personal Consumption Items at Employee's Official Headquarters
BUSF 7.06 Employee Association/Professional Dues - Employee Personal Certifications - Employee License Fees
BUSF 7.07 Club Membership and Dues
BUSF 8.01 Payroll Authorizations
BUSF 9.10 Cost Accounting Standards (CAS)
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Development and Alumni Relations - DEVL - see University Advancement - ADV

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Libraries and Information Systems

DLIS 1.50 Computer-Related Hardware Maintenance & Desktop (Workstation) Support Contracts
DLIS 4.00 University Libraries -- General - replaced by LIB 1.00
DLIS 4.03 University Libraries--Special Requests
DLIS 4.06 University Libraries--Misuses and Penalties - replaced by LIB 1.01
DLIS 4.07 Library Annex and Conservation Facility - replaced by LIB 1.02
DLIS 4.08 Books and Information Materials Purchased for Unit Collections
DLIS 4.10 Archives and Records Management - replaced by LIB 1.03
DLIS 5.00 Distance Education and Instructional Support
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Equal Opportunity Programs

EOP 1.00 Equal Opportunity Policy
EOP 1.01 Equal Opportunity Complaint Processing Procedures
EOP 1.02 Sexual Harassment
EOP 1.03 Discriminatory Harassment
EOP 1.04 Non-Discrimination Policy
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Facilities Management

FCMN 1.00 Procurement of Architectural/Engineering and Other Professional Services Related to Construction
FCMN 1.03 Leasing of Real Property
FCMN 1.05 Leasing/Rental of State-Owned Property to Non-University Parties
FCMN 1.06 Establishment of Permanent Improvement Projects
FCMN 2.03 Work Management center
FCMN 2.06 Building Maintenance for Academic/General Areas
FCMN 2.09 Ground Management
FCMN 2.15 Plant Utilities and Energy Distribution
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Health and Safety

HESA 1.00 Investigation of Fires
HESA 1.01 Fire Alarms
HESA 1.02 Reporting Fires
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Human Resources

hr 0.00 Policy Disclaimer
hr 1.00 Freedom of Information Policy
hr 1.01 Drug-Free Workplace
hr 1.02 University of South Carolina Ethics Policy
hr 1.03 Annual Leave
hr 1.06 Sick Leave
hr 1.07 Family and Medical Leave
hr 1.09 Other Leave With Pay
hr 1.10 Leave Transfer Policy
hr 1.12 Leave Without Pay
hr 1.15 Holiday Leave
hr 1.18 Hazardous Weather and Emergency Leave
hr 1.21 Educational Leave
hr 1.24 Appointment, Transfer, Promotion of Classified Employees
hr 1.27 Nepotism
hr 1.30 Outside Employment
hr 1.33 Labor
hr 1.36 Performance Appraisal for Classified Employees
hr 1.39 Disciplinary Action and Termination for Cause
hr 1.42 Grievance
hr 1.45 Reduction-in-Force
hr 1.48 Solicitation and Distribution
hr 1.51 Training and Development for University Personnel
hr 1.54 Floater Services
hr 1.57 Separation from University Service
hr 1.60 Benefits, Privileges and Services
hr 1.61 USC Tuition Assistance Policy
hr 1.63 State Service Award Program
hr 1.64 Employee Suggestion Program
hr 1.66 Worker's Compensation
hr 1.69 Official Personnel Files and Records Release
hr 1.77 Bonuses
hr 1.78 Dual Employment
hr 1.79 Salary Supplements
hr 1.81 Summer Compensation for Faculty
hr 1.84 Minimum Wage Overtime Compensation
hr 1.85 Temporary Grant Positions
hr 1.90 Job Reference and Background Checks - Revised 02-15-2006
hr 2.00 Post-TERI and Post-Retirement Employment
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Information Technology

IT 1.00 Information Technology Resources Procurement (formerly DLIS 1.00)
IT 1.03 Data Processing Standards (formerly DLIS 1.03)
IT 1.06 Network Access and Acceptable Use (formerly DLIS 1.06)
IT 1.08 Computer Software Licensing and Distribution (formerly DLIS 1.08)
IT 2.01 Telephone, Computer, Communication and Photocopy Equipment Use by Employees (formerly DLIS 2.01)
IT 2.03 Telephone Equipment (formerly DLIS 2.03)
IT 2.04 Pager Services
IT 2.06 Telephone Equipment Repair (formerly DLIS 2.06)
IT 2.09 Telephone Services Billing (formerly DLIS 2.09)
IT 2.10 Telephone Credit Cards (formerly DLIS 2.10)
IT 2.12 Telephone Work Requests -- Moves and Changes (formerly DLIS 2.12)
IT 2.15 Harassing or Obscene Telephone Calls or Electronic Messages (formerly DLIS 2.15)
IT 2.18 Cellular and Wireless Telephones and Devices (formerly DLIS 2.11)
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Law Enforcement and Safety

LESA 1.03 Bomb Threat
LESA 2.00 Motor Vehicle Registration
LESA 2.03 Parking
LESA 3.00 Reporting Accidents Involving University Vehicles and/or Privately-Owned Vehicles
LESA 3.03 Reporting Disturbances
LESA 3.06 Reporting Loss or Theft of University Property
LESA 3.09 Reporting Serious Illness/Injury Via the Telephone Emergency Line
LESA 3.12 Alarm and Video Security Systems
LESA 3.15 Registration and Parking of Bicycles
LESA 4.00 Motor Pool Operations
LESA 4.03 Leasing and Renting Non-USC-Owned Vehicles
LESA 4.06 Vehicle Liability Insurance -- General
LESA 4.09 Carolina Shuttle Systems
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University Libraries

LIB 1.00 University Libraries-General (formerly DLIS 4.00)
LIB 1.01 University Libraries-Misuses and Penalties (formerly DLIS 4.06)
LIB 1.02 Library Annex and Conservation Facility (formerly DLIS 4.07)
LIB 1.03 Archives and record Management (formerly DLIS 4.10)
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Publications and Printing

See University Advancement - ADV
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Regional Campuses and Continuing Education

RCAM 1.00 Regional Campuses - General
RCAM 1.01 Continuing Education
RCAM 1.02 Noncredit Certificate Programs
RCAM 1.03 Regional Campuses--Academic Employment
RCAM 1.04 Continuing Education Units
RCAM 1.06 Regional Campuses -- Revolving Funds
RCAM 1.09 Regional Campuses -- Financial Aid
RCAM 1.12 Regional and Four-Year Campuses - Interlibrary Loan
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Office of Research (formerly Sponsored Programs and Research - SPAR)

RSCH 1.00 Misconduct in Research and Scholarship (formerly SPAR 1.00)
RSCH 1.01 Debarment and Suspension in Federally Sponsored Projects (formerly SPAR 1.01)
RSCH 1.02 Sponsored Programs Administered Through USC Foundations (formerly SPAR 1.02)
RSCH 1.03 Research and Human Subjects (formerly SPAR 1.03)
RSCH 1.04 Compliance with Lobbying Disclosure Act of 1995 (formerly SPAR 1.04)
RSCH 1.05 Data Access and Retention (formerly SPAR 1.05)
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University Secretary

SECR 1.00 Carolina Coliseum--Booking
SECR 3.00 Koger center for the Arts Booking
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Division of Student Affairs

STAF 1.01 Recognition of Religious Workers
STAF 1.02 Carolinian Creed
STAF 1.03 HIV/AIDS Policy
STAF 1.04 University Student Identification Cards
STAF 1.05 Constitution of Student Government
STAF 1.06 Treasurer's Manual for Student Organization
STAF 1.07 Student Suicide Attempts, Threats, or Gestures
STAF 1.08 Sexual Assault Policies and Services
STAF 1.09 Relationship Violence Policy
STAF 2.01 P. E. center
STAF 2.03 Unbecoming Conduct
STAF 2.06 User Fee
STAF 2.09 Sports Clubs at the University of South Carolina
STAF 3.01 Advisors for Student Organizations
STAF 3.02 University Policy and Guidelines on the Use of Alcohol by Students
STAF 3.03 Conduct and Sanctions - Intramural Sports
STAF 3.05 Hazing
STAF 3.06 Eligibility Requirements for Student Participation in Intramural Sports
STAF 3.07 Campus Recreation - Risk Statement
STAF 3.08 Student Media Policy
STAF 3.09 Eligibility Requirements for Fitness Program
STAF 3.10 Student Organizations
STAF 3.11 Posting Promotional Material, Including Banners
STAF 3.12 Off-Campus Speakers
STAF 3.13 Insurance for Sports Clubs
STAF 3.14 Eligibility and Membership in Sports Clubs
STAF 3.15 Removal of Editors or Managers of Student Media
STAF 3.16 Happy Camper Eligibility and Responsibility
STAF 3.17 Campus Solicitation
STAF 3.18 Drug Policy For University Students
STAF 3.22 Fund Raising by Student Organizations
STAF 3.23 Outdoor Event Registration
STAF 3.24 Sports Club Program
STAF 3.25 Use of University Facilities
STAF 3.26 Procedures for Accommodating Distinguished Guests
STAF 3.27 Russell House University Union Catering Policy
STAF 4.00 Single Undergraduate Housing (Academic Year)
STAF 4.01 Graduate and Family Housing
STAF 4.03 Housing Fees
STAF 4.04 General Housing Information and Regulations
STAF 4.05 Housing Contract Appeals Committee
STAF 4.06 Capstone Conference Center
STAF 4.11 Resident Student Conduct
STAF 4.12 Procedures for Responding to violations
STAF 4.13 Visitation
STAF 4.14 Emergency Removal or Relocation
STAF 6.00 Disability Discrimination
STAF 6.01 Personal Care Attendant Policy
STAF 6.02 Support Services and Accommodations for Students with Diagnosed Learning Disabilities
STAF 6.11 Veterans Services Eligibility Policy
STAF 6.12 University VA Policies and Procedures
STAF 6.25 Academic Responsibility
STAF 6.26 Student Rights and Hearing Procedures
STAF 6.27 Student Grievance Policy - Non-Academic
STAF 6.28 Academic Freedom
STAF 6.29 Student Mental Health Disturbances
STAF 6.30 Grievance Policy - Academic
STAF 6.31 Use of Bicycles, Skateboards, In-line Skates, and Similar Conveyances on University Property
STAF 6.40 Financial Certification Requirements for International Student Applicants
STAF 6.41 One-Time Enrollment Fee for International Students
STAF 6.42 Mandatory Health Insurance Requirements for International Students
STAF 7.01 Eligibility and Charges for Student Health Services
STAF 7.02 Extended Eligibility Between Academic Sessions and After Graduation/Withdrawal
STAF 7.03 Eligibility for Pre-Matriculation Preventive Services – Newly Entering Students
STAF 7.04 Student Health Services in Unusual Situations or Disasters
STAF 7.05 Emergency Health Care and Emergency Transportation
STAF 7.06 Measles Immunization Program
STAF 7.07 Validation of Student Visits
STAF 7.09 Dismissal of Patient from Care
STAF 7.10 Client Eligibility for the Counseling and Human Development center
STAF 7.12 Tuberculosis Screening
STAF 8.00 Visitor center Leasing Policies and Procedures
STAF 8.11 Eligibility to Use Services of the Career center
STAF 8.15 Reciprocal Services For Students From Other Institutions
STAF 8.17 Employer Eligibility to Use Career center Services
STAF 9.01 Admissions Policy
STAF 9.25 Financial Aid Bulletin