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Tenure and Promotion Guides

Frequently Asked Questions

Download a PDF version of this guide.

  1. Where can I find the tenure and promotion forms? The new Microsoft Word forms, used by candidates, and the departmental forms used by the offices of the chair and the dean are available on the Tenure and Promotion page.
  2. Is there a wrong/right way to compile my file? If it’s compiled incorrectly, will that count against the tenure/promotion decision? Yes, there is a correct way to compile the file. See Order of Tenure and Promotion File (PDF). An orderly file makes a better impression on those who will review your file.
  3. Where can I find directions for putting together my file? See Order of Tenure and Promotion File (PDF).
  4. Can unit chairs email letters, CV, and research materials to external reviewers? Yes.
  5. Are digital letters and signatures acceptable in tenure and promotion files? Yes.
  6. Where can I get help with my tenure and promotion questions? Visit the Tenure & Promotion web site or contact the Office of the Provost at 803-777-2808.
  7. What criteria should the candidate use? For tenure, the candidate has a choice of criteria — either the criteria in place when the candidate was hired or the criteria currently in place. For promotion to professor, the candidate must use the criteria currently in place. It is conceivable that the candidate will choose to be reviewed under two different criteria and that will be the candidate’s right.
  8. What determines a mid-year decision? A tenure start date of January 1 or request for promotion to the rank of professor.
  9. What is third-year review? It is the review of a tenure-track faculty in the third year, after a faculty member is appointed, to determine if the faculty member's progress is on track to successfully result in the future award of tenure and the review will determine if the faculty member should be retained. See Faculty Manual.
  10. Why the change in submission dates for mid-year files? The Office of the Provost changed the mid-year calendar to help distribute the review of tenure and promotion files and to lessen the amount of files reviewed during the academic year.
  11. Does a promotion in rank restart the post-tenure clock? Yes. Tenured faculty are reviewed every six years unless during the previous six-year period the faculty member is advanced or retained in a higher position such as a dean, chaired professorship, promotion to higher professorial rank. See Faculty Manual.
  12. What materials can be sent to an outside reviewer? The candidate’s CV, candidate’s personal statement, samples of work by the candidate, correct unit tenure and promotion criteria, so the referee can determine if the candidate meets the unit criteria. See University Committee on Tenure and Promotions Guide to Criteria and Procedures, Jan 2012.
  13. Can an emailed letter from an outside reviewer be used in a file? Yes. Letters will then be converted to PDF to insert in tenure and promotion file.
  14. Do I need to use an outside reviewer’s summary template? ” Yes. A sample letter is available in the University Committee on Tenure and Promotions Guide to Criteria and Procedures, Jan 2012, under “Letters of Referees”.
  15. Does the candidate ever see letters from the outside reviewers? No, the external reviewer’s letters are inserted at the unit level.
  16. How do I bookmark my tenure file? See Order of Tenure and Promotion File (PDF).
  17. Where does the teaching summary go? See Order of Tenure and Promotion File (PDF).
  18. What does the unit chair handle and what does the department chair handle regarding the primary file? See Order of Tenure and Promotion File (PDF).
  19. What if a ballot is not checked, not signed? Does the name of the voter need to appear on the ballot? A blank ballot counts as an abstention. “Justifications need not be signed or identify the author.” See University Committee on Tenure and Promotions Guide to Criteria and Procedures, Jan 2012.
  20. Where can I get Blackboard help? Blackboard support and training is provided by UTS. A training calendar is available at https://www.uts.sc.edu/events/. Call 777-1800 for Blackboard support.
  21. When will I know the President’s decision about my file? The President sends his letter of recommendation at the end of the fall (mid-year cycle) and spring (regular cycle) semesters.
  22. What information can a dean share with a candidate in an oral or written summary of the file? “The dean, after consultation with the provost, shall respond with a detailed summary of the evaluations included in vote justifications, in letters from external referees, and in administrative reviews, and with the vote of the UCTP”. Identity of referees and faculty members will be protected. See Faculty Manual.

Reference Sources:

Please Note:
The language used in these FAQs does not create any contractual rights or entitlements. The content of these FAQs may be revised, in whole or in part, at any time. The FAQs are provided for information only, and do not supplement or supplant the Faculty Manual or applicable University policies.



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