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Division of Human Resources

Annual Leave

Every once in a while, we have to take time away from work to address personal needs for our homes, our family members and — oh yeah — even for ourselves.

Annual leave provides employees time off for personal reasons such as vacations, home repair appointments, your daughter's out-of-town softball tournament and for everything in between.

Please remember, employees should always obtain supervisory approval before taking any time away from work. All annual leave must be reported through the University’s time and attendance management system (ITAMS) or other applicable time recording system. For more information about entering time, or for additional details about annual leave, please visit the Policies and Procedures section of this site.

Eligibility and Earnings

Annual leave is granted to full-time and part-time employees in eligible full-time equivalent (FTE) positions who are scheduled to work at least one-half the workweek on a 12-month basis or the equivalent of one-half the workweek on a 12-month basis. Employees in research grant or time-limited positions are eligible for annual leave, if it is allowed by the grant. 

Employees earn annual leave at the rate of 1¼ days a month (or 15 days per year) for the first 10 years of service. After your 10th anniversary, you will earn an additional 1¼ days per year for up to 22 years of continuous service. If you are a part-time FTE employee, you will earn annual leave on a pro-rata basis. 

The maximum amount of annual leave that you may accumulate each year is 75 days, but only 45 days may be carried over into a new calendar year.  


When employees leave the university, you are paid a lump sum for up to 45 days of any unused annual leave you may have. If you transfer to another qualifying agency, your leave may be transferred to that agency as long as there is no break in service.

Grant funded or time-limited employees who are eligible to receive annual leave may be required to use all of their leave before their grant expires or before they leave the University. They also may not transfer their leave to other qualifying agencies.  

If you are preparing to leave the University, please review the Separation section of this site for more information, including a checklist and exit interview instructions.