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Division of Human Resources

Time Away From Work

Leave Transfer Pool

HR Leave Transfer Policy 1.10 [pdf]

 

Eligibility Requirements

Full-time and part-time (FTE) positions working at least 20 standard hours or more per week are eligible to donate leave to or request leave from the university leave transfer pool.  Eligible employees must exhaust all earned sick and/or annual leave and all Emergency Paid Sick Leave, if applicable, prior to using approved transferred leave.  Please review university policy HR 1.10 Leave Transfer for additional information about eligibility.

 

Requesting Leave from the Leave Transfer Pool

If you would like to request leave from the pool, please complete the Request for Leave Transfer Form [pdf] and submit it to your department head for review and recommendation to the Division of HR.

Expedited request form for COVID-19

An expedited COVID-19 Sick Leave Pool Request Form may be submitted by:

  • Employees who receive a positive COVID-19 test result or
  • Employees whose immediate family member receives a positive COVID-19 test result

Documentation of the positive test result must be submitted along with the form.

 

Donate to the Leave Transfer Pool

To donate up to half of the annual leave and/or half of the sick leave that was earned in a calendar year, complete the Leave Donation Form [pdf] and submit it to the Benefits Office for USC Columbia employees, or to your campus HR office [pdf], for approval.  Faculty or staff with 15 days or less of sick leave may not donate sick leave, as employees must maintain a minimum balance of 15 days after donating sick leave.

 

FAQ

All accrued leave must be exhausted before leave is granted from the leave pool.

If you or a member of your immediate family is diagnosed with COVID-19, you may be eligible to receive leave from the university’s leave pool. 

To request leave from the leave pool under these circumstances, please submit an expedited request form.

Employees requesting leave because of the closure of the university, outside of being diagnosed with COVID-19, must follow the guidelines established in the leave transfer policy.

The policy states that faculty or staff experiencing a personal emergency requiring time away from work for which they have no accrued leave may request a specified amount of annual or sick leave from the pool.

A personal emergency is defined as a medical or family emergency or other hardship situation that is likely to require a faculty or staff member's absence from duty for a prolonged period of time and to result in substantial loss of income because of the lack of paid leave.

Please review the leave transfer policy for additional information about how terms are defined.


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