Two approaches may be taken in obtaining separation information so that the employee can feel more comfortable openly expressing concerns or providing feedback.
Once the Division of Human Resources is notified of an employee's separation, the Employee Relations Office will provide the departing employee access to an online questionnaire, which requires a password and is voluntary to complete. The Division of Human Resources receives and maintains all responses to the questionnaire. There are two different surveys for employees who are separating employment:
- One survey is designed for faculty
- One survey is designed for classified and unclassified staff, and research grant or time-limited staff
Departing employees may contact an HR representative from the Employee Relations Office to request a one-on one exit interview. If the departing employee is a faculty member, a representative from the Provost Office is available as necessary to conduct the exit interview.
Confidentiality is an important factor in the exit interview process. However, if an exit interview or questionnaire indicates that a reportable problem such as threats in the workplace or charges of sexual harassment is occurring, it will be the responsibility of the individual conducting the interview or collecting the questionnaire data to follow appropriate university policy in reporting such concerns or violations.