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Coronavirus: Get complete details about the university's response to COVID-19.

Division of Human Resources

Return to the Workplace

As UofSC prepares to return employees to the workplace, the Division of Human Resources will update this page with tips, resources, and strategies to help departments and employees during the planning process.

Required Training

Before returning to work, employees must watch the following videos and read how to wear and take off face coverings, and guidelines for returning to the workplace.

 

Information for Employees

Employees must fill out and submit the Daily COVID-19 Screening Form each day. 

Phase 1 - June 1 to June 21

Phase 2 - June 22 through July 13

Phase 3 - July 14 through August 3

Face coverings are highly recommended and will be required in designated areas of the university.

Colleges and Divisions may determine common areas are required to have face coverings.

The university will provide 1 reusable/washable face mask for each employee.

Employees are expected to self-monitor their temperature using the Daily Self-Screening Form [pdf]. 

Some areas on campus, such as the Student Health Center, are taking daily temperatures.

Unless your department has provided you with other instructions, you must fill out the Daily Self-Screening Form [pdf] and submit it to your supervisor. 

Yes.  The  Daily Self-Screening Form [pdf]  must be submitted each day that you report to campus for work.

No.  Employees who are working remotely do not need to submit the Daily Self-Screening Form [pdf] .  However, it is a useful tool to track your health as you prepare to return to campus.

Testing is not required, but it is recommended.  Testing for employees will be available through Student Health Services.

Yes, testing will be available through Student Health Services.

The State Health Plan adheres to the testing guidelines set forth by the Centers for Disease Control and Prevention (CDC). 

More information about which tests are currently covered is available from PEBA.

Use of restrooms should be limited based on size to ensure at least 6 feet distance between individuals.

Wash your hands thoroughly afterward to reduce the potential transmission of the virus.

Convening in groups increases the risk of viral transmission. Where feasible, meetings should be held in whole or part using the extensive range of available collaboration tools. For example, Zoom, WebEx, Microsoft Teams, or telephone.

Identify and close areas where personnel are likely to congregate and interact or enforce strict social distancing protocols.

Yes, we suggest limiting walk-ins and schedule appointments for customers when possible.

As with most communicable diseases, common hygiene practices are the best way to mitigate the spread of germs. 

  • Cover mouth and nose when you sneeze or cough
  • Wash hands often for 20 seconds
  • Clean shared surfaces and equipment often
  • Avoid touching eye, nose and mouth
  • Stay home if sick and call your doctor if needed

The Centers for Disease Control (CDC) has many videos and information on how to protect yourself and others from COVID-19. You can find some videos here.

Information for HR Contacts

The University of South Carolina’s Return to Work Plan was distributed to university leadership on Friday, May 15th.

Supervisors can use this template email/letter [docx] to notify employees of their return to work.

For employees who have already reported for on-campus work an alternative template [docx] is provided.

Employees reporting to work on campus must fill out and submit the Daily Self-Screening Form each day. 

Each unit will identify deployment teams responsible for answering questions and serving as the primary contacts for communications within the unit and for determining the needs of the unit as the  plan progresses.

Each deployment team will have an HR Point-of-Contact.

Phase 1 - June 1 to June 21

Phase 2 - June 22 through July 13

Phase 3 - July 14 through August 3

Each unit will detemine the return date for each employee. Employees should return to work on campus only as instructed by their supervisor.

During Phase 1 only a limited number of employees will be reporting for work on campus. Most employees will continue to work remotely dunring this time.

Units should not return more than 30% of employees to the workplace durint Phase 1, including employees who are already reporting to campus as essential employees.

Units who have personnel who can effectively work remotely may return fewer than 30% of their employees.

 

 Departments should work with employees to determine the best time for them to return to campus.

If an employee is working effectively remotely, they may continue to do so during the phase-in period. Employees do not have to come back just because they are not high risk.

If a determination is made that remote work will continue on a permanent basis units shoud complete a formal teleworking agreement as required by HR 1.22.

An employee in a high risk category can return to work on campus as long as they follow the established protocols.

We encourage conversations between the employee and supervisor to address specific areas of concern.

If working remotely has proven to be effective in your area, then it may change how your workforce looks.

Some areas are discussing maintaining remote work as the new normal for their area. This is a decision for the each College or Division to determine.

If remote work will continue on a permanent basis, units shoud complete a formal teleworking agreement as required by HR 1.22.

Departments are encouraged to be as flexible as possible during this time. Contact Employee Relations to explore solutions in more detail.

Yes.  Based on CDC guidelines an employee who is living with or caring for a high risk individual should be included in a high risk category.

 

Notify Student Health Services if a staff member becomes infected with COVID-19.

It is up to each college and division to determine how best to receive this information; however, it is suggested that supervisors and managers receive the information and then send it to their college or division contact.

Employees are expected to self-monitor their temperature using the Daily Self-Screening Form [pdf]. 

Some areas on campus, such as the Student Health Center, are also taking daily temperatures.

Employees must still complete the Daily Self-Screening Form, even if their termperature is taken on-site.

Yes.  The  Daily Self-Screening Form [pdf]  must be submitted each day the employee reports to campus for work.

No.  Employees who are working remotely do not need to submit the Daily Self-Screening Form [pdf]

Daily Self-Screening Forms must be retained for 14 calendar days and then shredded.

Testing is not required, but it is recommended.  Testing for employees will be available through Student Health Services.

Yes, testing will be available through Student Health Services.

Antibody testing is available, but there may be a fee for this type of test.

More information about which tests are currently covered by the State Health Plan is available from PEBA.

The State Health Plan adheres to the testing guidelines set forth by the Centers for Disease Control and Prevention (CDC). 

More information about which tests are currently covered is available from PEBA.

 

 There are several options to consider:

  • Remote work
  • Staggered work schedules
  • Alternate work days

Use of restrooms should be limited based on size to ensure at least 6 feet distance between individuals.

Wash your hands thoroughly afterward to reduce the potential transmission of the virus.

Convening in groups increases the risk of viral transmission. Where feasible, meetings should be held in whole or part using the extensive range of available collaboration tools. For example, Zoom, WebEx, Microsoft Teams, or telephone.

Yes. Face coverings are recommended in all instances where it is not possible to maintain social distancing. 

Units may set additional requirements for their own workspaces.

Identify and close areas  where personnel are likely to congregate and interact or enforce strict social distancing protocols.

Yes, we suggest limiting walk-ins and schedule appointments for customers when possible.

Yes, Facilities is working on providing more signage about washing hands, etc.

Information about the NOVEL CORONAVIRUS (COVID-19).

This information is subject to change.


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