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Human Resources and Payroll Project

HR Contacts

Click here for HR Deadlines through December 2020

Actions received after the deadlines may not be processed until the next payroll. Questions? Call 803-777-3111 or email

As HR Systems Trainer, Teresa is the primary point of contact and support person for HR Contacts as they learn and use the new HR/Payroll system. Her regular emails are filled with timely alerts and important guidance.
Get instant information about specific HCM topics – in a quick video format that shows the screens and gives you step-by-step guidance.
Ready Rooms are designed to give you one-on-one assistance with the  system’s eForms. Learn more, and register for a session.

Change Impacts for HR Contacts  PDF • 14 pages
Summarizes HR-related changes that are being seen by HR Contacts in the transition to a new HR/Payroll system.

Action Crosswalk  PDF • 3 pages
Provides a full list of actions and forms – and cross-references them with the new action terminology and eForms used in the new HR/Payroll system.  

PeopleSoft HCM Terminology Crosswalk and Glossary  PDF • 10 pages

HCM = Human Capital Management

Important Changes in PeopleAdmin  PDF • 2 pages
Shows changes that were made in PeopleAdmin in the lead-up to implementation of the new HR/Payroll system – changes that were needed to ensure the smooth flow of data from PeopleAdmin to PeopleSoft.

Important resources regarding the credentialing process for new hires and affiliates:

 IAM Credentialing Workflow Overview

 For new hires and affiliates: How to "Claim My USC Credentials"

Individuals with HR roles (Department HR Contact, College/Division HR Contact, or Campus HR Contact) can pull queries (reports) in the HCM system. Two documents are available listing queries available to people who have:

Department HR access
College/Division and Campus HR access

Navigation to access the Query Viewer page in the system: NavBar > Classic Home > Main Menu >  Reporting Tools > Query > Query Viewer.

How to Select Funding in eForms  PDF • 2 pages
When you need to reallocate funding for a specific action or to hire students, follow these important steps. Important: Do not type in the funding fields on the eForm – rather, select funding by using the "Select Funding" button.

Integration with PeopleSoft  PDF • 2 pages
Shows two processes and how they integrate with PeopleSoft: the hire process and PD actions process.

Download the Excel workbook (two tabbed spreadsheets)

When clicking to download, you will be prompted to save the spreadsheet to your computer.

With the new system, HR Contacts need to calculate the amount per pay period for instances of ongoing Additional Pay, rather than the previous approach of indicating the total amount. They will then enter the per-pay-period amount into the Additional Pay eForm. This applies to ongoing salary adjustments. The calculator is a simple Excel spreadsheet that does the calculations for you based on total amount, pay group and number of pay periods.

AlertIf this is your first time using eLearning resources at this website, read this important eLearning tip sheet

eLearning – eForms for HR Contacts 
This collection of eLearning modules covers five important eForms: Additional Pay, Job Change, Status Change, Additional Assignment, and Affiliate Actions. A sixth module addresses Navigation by Role.

eLearning – HR/Payroll Fundamentals
This eLearning is essential for HR Contacts and other frequent users of the new system. It covers key fundamentals: universal navigation elements, tables vs. records, searching, working with pages, adding and updating data, and more.

Overview of HR Procedural and Process Changes  (57 minutes)

This important webinar covers:

• New actions on position descriptions

 Revised forms: Affiliate form, ACA Calculation Worksheet (to be used for Adjunct Faculty only going forward), UofSC Reappointment Letter for Research Grant and Time-Limited Positions, and Additional Compensation Request for Research Grant and Time-Limited Positions

 Transfer Process: Includes a detailed description of the new process, the UofSC Transfer Form, and guidance on how to see the Benefit Deduction Summary in the new PeopleSoft system.

Recorded 3-20-2019

If you have questions after watching this webinar, contact Belinda Ogorek, Director of HR Operations and Services

AlertEssential FAQs for Student Hire Representatives  PDF • 3 pages
Provides important information about the I-9 process, I-9 Advantage, Payroll, ACA, taxes and more.

Student Hire Change ImpactsStudent Hire Change Impacts  PDF • 2 pages 

 Summarizes changes to the student-hire process that will come about with implementation of the new HR/Payroll system.

See Student Hire webinar below.

WebinarWebinar – Student Hire  (90 minutes)
Explains the process, functions and eForms to be used beginning in April.

AlertThis webinar is required for all staff who are authorized to hire students. After viewing, please complete this learning confirmation form. 

If you have questions after watching this webinar, write to

This March 4 memo explains important changes that are occurring as student employment transitions to the Division of Human Resources from the Payroll Office – and details specific requirements for all student hire representatives.

See I-9 Advantage webinar below.

eLearningeLearning – Student Hire
These self-paced eLearning materials will show you the student-hire functions and eForms that went into effect with implementation of the new HR/Payroll system in April.
Tip SheeteLearning Tip Sheet

WebinarWebinar – Using I-9 Advantage  (51 minutes)
Covers federal statutes, what makes someone an authorized I-9/E-Verify user, when to complete the I-9/E-Verify (or not), navigating your dashboard, common mistakes and how to prevent them, and additional helpful information.

If you have questions after watching this webinar, contact:
Kris Mayer, I-9 and E-Verify Administrator
Debbie Richardson, Student Hire Specialist

WebinarWebinar – Earnings Codes  (18¾ minutes)
With the new system, earning codes, in combination with job codes, are the basis for payroll reporting as the number of general ledger accounting codes will be significantly reduced. This webinar explains these and other changes.

If you have questions after watching this webinar, write to

Student Hire Change Impacts The new HR/Payroll system uses 9 account codes to classify payroll expenses – in place of the 75 object codes used previously. This 1-page reference lists the new account codes and earnings codes.

Direct questions to Teresa Limpalair, HR Systems Trainer

Human Resources and Payroll Project

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