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Office of the Provost

University Policies

Policies and Procedures Manual

The University of South Carolina Policies and Procedures Manual contains all current system-wide University Policies and campus-specific policies for the Columbia campus. This online manual contains all official, University-approved versions of University Policies. (See also UNIV 1.00 Policy on Policies.)

Policy Archive

The Office of the Provost maintains a policy archive containing all known copies of obsolete and deleted university policies, including previous versions of faculty manuals. Campus-specific policies are maintained by the respective chancellor's or dean's office and are available on campus websites.

Current Policies

Full listings of current University Policies are sorted by administrative division below. Draft policies and procedures under review are also posted. All policies can be searched by keyword or subject using any word or phrase. You can also search the Policies and Procedures Manual by administrative division, and view new and draft policies listed for review.

Policy Link Title Status Keywords
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ACAF 1.00 Recruitment and Appointment of Tenured, Tenure-Track and Non-Tenure-Track Faculty  Revised  
ACAF 1.01 Recruitment and Appointment of Academic Administrators  Non-Substantive Update  
ACAF 1.02 Performance Review of Academic Deans    
ACAF 1.04 Student Evaluation of Courses    
ACAF 1.05 Tenure Progress Review of Faculty: Third-Year Review    
ACAF 1.06 Academic Titles for Faculty and Unclassified Academic Staff Positions  Revised  
ACAF 1.15 Assignment of Collateral Duties or Transfer to Another Department  Non-Substantive Update  
ACAF 1.16 Non-Tenure Track Faculty    
ACAF 1.18 Change of Status to and from Tenure-Track Faculty  Non-Substantive Update  
ACAF 1.19 Instructor of Record (NEW)    
ACAF 1.20 Credential Verification for Instructors of Record (NEW)    
ACAF 1.21 Appointment and Review of Endowed Chairs and Named Professorships    
ACAF 1.24 Selection and Appointment of Department Chairs and School Directors    
ACAF 1.25 Academic Program Coordinators for Degree Programs and/or Departments  New  
ACAF 1.30 Access to Tenure and Promotion Application Files  Non-Substantive Update  
ACAF 1.31 Extension of Faculty Tenure-Track Probationary Period and Scheduled Post-Tenure Review    
ACAF 1.33 Intellectual Property Policy    
ACAF 1.34 Use of Self-Authored Materials by Instructor    
ACAF 1.39 Software    
ACAF 1.50 Outside Professional Activities for Faculty    
ACAF 1.60 Modified Duties Semester for Faculty    
ACAF 1.61 Faculty Dual Career Accommodation    
ACAF 1.70 Continuing Education and Conferences    
ACAF 1.71 Noncredit Certificate Programs    
ACAF 1.72 Continuing Education Units    
ACAF 1.80 Workplace Bullying    
ACAF 2.00 Creation and Revision of Academic Programs  Revised  
ACAF 2.01 Establishment and Modification of Centers and Institutes    
ACAF 2.02 Establishment and Modification of Academic Administrative Units    
ACAF 2.03 Creation and Revision of Academic Courses  Revised  
ACAF 2.04 Dual Enrollment Courses    
ACAF 2.05 Consortial Academic Contracts and Agreements (NEW)  New  
ACAF 2.06 International Academic Agreements  Revised  
ACAF 2.07 One-Time Enrollment Fee for International Students    
ACAF 2.08 Faculty/Staff-Led Overseas Programs for Students  Revised  
ACAF 2.09 International Travel Policy for Students  Revised  
ACAF 2.10 Financial Arrangements for Faculty/Staff-Led Overseas Programs    
ACAF 2.11 Substantive Change (NEW)    
ACAF 2.12 International Academic Project Development    
ACAF 2.13 Financial Certification Requirements for International Student Applicants (Formerly STAF 6.40)    
ACAF 2.20 Academic Program Review (NEW)  New  
ACAF 3.00 Assessment of Student Learning (NEW)  New  
ACAF 3.03 Handling of Student Records  Non-Substantive Update  
ACAF 3.05 Withdrawal of Students Called to Active Military Duty  Non-Substantive Update  
ACAF 3.06 Establishing and Changing a Student's Official Name  Non-Substantive Update  
ACAF 3.09 Registration Holds  Non-Substantive Update  
ACAF 3.15 Classroom Scheduling    
ACAF 3.17 Conference Related Activities (NEW)  New  
ACAF 3.21 Athletic Competitions During Final Exams    
ACAF 3.40 Verification of Lawful Presence of Students    
ACAF 3.50 Academic Bulletins and Planning Calendar  Revised  
ACAF 3.60 Graduate Resident Tuition Rate for Highly Selective Fellowship Students    
ACAF 3.70 Commencement Exercises  Revised  
ACAF 4.00 Graduate Assistantships    
ACAF 7.03 Private Requests for University Data    
ADV 5.00 Publications and Printed Materials    
ADV 5.02 USC Letterhead and Business Card    
ADV 5.03 Periodicals Approval    
ADV 5.04 University Printing Services    
ADV 5.05 University Copier Center    
ATHL 1.00 Intercollegiate Athletics--General    
ATHL 2.00 Athletic Tickets--Faculty and Staff    
ATHL 2.03 Athletic Tickets--Students    
BTRU 1.00 Statutory Basis of the University    
BTRU 1.03 By-Laws of the Board of Trustees    
BTRU 1.04 Authority to Sign Contracts    
BTRU 1.06 Audit & Advisory Services  Revised  
BTRU 1.09 Employment of Outside Legal Counsel    
BTRU 1.12 Use of University of South Carolina Name    
BTRU 1.14 University Designated Funds Revised  
BTRU 1.15 University Personnel Expenditure Policy    
BTRU 1.16 Board Member Expense Policy and Procedures  New  
BTRU 1.18 Conflict of Interest  Revised  
BTRU 1.20 Dishonest Acts and Fraud    
BTRU 1.22 Reporting Violations of State and Federal Laws or Regulations Revised  
BTRU 1.24 Internal Control Policy    
BTRU 2.01 Honorary Degree Recipients Revised  
BTRU 2.03 Removal of a Board of Trustees Member    
BUSA 1.00 University Dining Services    
BUSA 1.03 Catering for Student Organizations    
BUSA 3.00 Textbook and Supplies Orders  Revised  
BUSA 3.06 Trademark and Licensing    
BUSA 3.09 University Vending Services    
BUSA 4.00 University Postal Services    
BUSA 7.00 Purchasing  Revised  
BUSA 7.01 Acquisition and Payment of Goods and Services (Same as FINA 2.14)  Revised  
BUSA 7.05 Payment/Reimbursement for Personal Consumption Items at Employee's Official Headquarters (Formerly BUSF 7.05)  Non-Substantive Update  
BUSA 7.06 Employee Association/Professional Dues--Employee Personal Certifications--Employee License Fees (Formerly BUSF 7.06)  Non-Substantive Update  
BUSF 7.08 Cellular and Wireless Telephone and Devices    
DEVL 1.06 Fund Raising by the Development Office    
EM 1.00 Emergency Notification System Policy    
EOP 1.00 Equal Opportunity and Affirmative Action    
EOP 1.01 Equal Opportunity Complaint Processing Procedures    
EOP 1.02 Sexual Harassment    
EOP 1.03 Prohibition of Unlawful Discrimination and Harassment  Revised  
FCMN 1.00 Procurement of Architectural/Engineering and Other Professional Services Related to Design and Construction    
FCMN 1.03 Leasing of Real Property    
FCMN 1.05 Leasing "Lease-outs" of State-Owned Property to Non-University Parties    
FCMN 1.06 Establishment of Permanent Improvement Projects    
FCMN 2.03 Facilities Customer Service and Call Center    
FCMN 2.06 Building Maintenance for Academic/General Areas    
FCMN 2.09 Landscaping & Environmental Services    
FCMN 2.10 Motor Vehicle Use on University Grounds (formerly BUSF 5.50)    
FCMN 2.15 Campus Utilities and Energy Distribution    
FINA 1.00 Travel  Revised (formerly BUSF 1.00) 
FINA 1.08 Relocation and Moving Allowance  Revised (formerly BUSF 1.08)
FINA 2.00 Object of Expenditure Classification Codes    
FINA 2.03 Revenue Classification Codes    
FINA 2.06 Intra-Institutional Transfers (within USC)    
FINA 2.09 Inter-Departmental Transfers (between state agencies)    
FINA 2.12 Accounts Payable    
FINA 2.13 Honorariums and Royalties (formerly BUSF 2.13)    
FINA 2.14 Acquisition and Payment of Goods and Services (Same as BUSA 7.01)  Revised  
FINA 2.15 Accounts Payable--Check Writing Schedule    
FINA 2.18 Petty Cash    
FINA 2.19 Cash Advance--University Accounts    
FINA 3.00 Contract and Grant Accounting--Restricted Funds    
FINA 3.03 Contracts and Grants--Cost Sharing (Formerly BUSF 3.03)    
FINA 3.06 Contracts and Grants--Participant Support    
FINA 3.09 Contracts and Grants--Consultant Services    
FINA 3.12 Contracts and Grants--Personnel Activity Reporting System (formerly BUSF 3.12)    
FINA 3.15 Contracts and Grants--Closeouts    
FINA 3.19 Contracts and Grants--Elimination of Accounts Overdrafts    
FINA 3.20 State Grant and Legislatively Appropriated Non-operating State Funds ("G" Funds) (NEW)    
FINA 3.21 External Audit Policy for Grant Transactions and Activities (Restricted Accounts) (NEW)    
FINA 3.22 Agency Funds (Z Funds)  New  
FINA 3.30 Other Educational and General Program Accounts (E Funds)  Non-Substantive Update  
FINA 4.00 Tuition, Academic and All Other Fees (Formerly BUSF 4.00)    
FINA 4.01 Student Statement of Financial Responsibility    
FINA 4.03 Free Tuition and Reduction of Fees (Formerly BUSF 4.03)    
FINA 4.04 Tuition Award Program    
FINA 4.05 Law School Educational Fee Waiver    
FINA 4.06 Refund of Academic Fees (formerly BUSF 4.06)    
FINA 4.07 Study Abroad Refund (Formerly BUSF 4.07)    
FINA 4.10 Receipt and Handling of University Payments (Formerly BUSF 4.10)    
FINA 4.11 Credit/Debit Card Processing and Security    
FINA 4.12 University Identity Theft and Detection Program (Formerly BUSF 4.12)    
FINA 4.13 Allowance for Doubtful Accounts (NEW)    
FINA 4.14 Accounts Receivable – Collections of Past Due Accounts  New  
FINA 5.00 Asset Management  Revised  
FINA 6.00 Payroll Authorizations    
FINA 6.01 Salary Overpayments New Payroll
FINA 6.03 Payroll Frequency    
FINA 6.06 Payroll Checks--Items Withheld    
FINA 6.09 Distribution of Payroll Statements of Electronic Deposit and Payroll Checks    
FINA 6.11 University Employees Furnished Campus Housing (Formerly BUSF 6.11)    
FINA 7.00 Capital Planning Policy  Revised  
FINA 7.07 Club Membership and Dues  Non-Substantive Update  
FINA 8.01 Payroll Authorizations to Internationals    
FINA 9.10 Cost Accounting Standards (CAS)    
HESA 1.00 Investigation of Fires    
HESA 1.01 Fire Alarms    
HESA 1.02 Reporting Fires    
HESA 1.03 Fire Drills (formerly BUSA 5.00)    
HR 0.00 Policy Disclaimer    
HR 1.01 Drug-Free Workplace    
HR 1.02 University of South Carolina Ethics Policy    
HR 1.03 Annual Leave  Non-Substantive Update  
HR 1.06 Sick Leave Revised  
HR 1.07 Family and Medical Leave    
HR 1.09 Other Leave With Pay  Revised  
HR 1.10 Leave Transfer Policy  Revised  
HR 1.12 Leave Without Pay    
HR 1.15 Holiday Leave  Revised  
HR 1.18 Hazardous Weather and Emergency Leave    
HR 1.21 Educational Leave    
HR 1.22 Telecommuting  Non-Substantive Update  
HR 1.24 Appointment, Reassignment, and Promotion of Classified, Research Grant, Time-Limited or Unclassified Staff Employees    
HR 1.27 Nepotism    
HR 1.30 Outside Employment    
HR 1.33 Labor    
HR 1.34 Evaluation of Officers of the University and Administrators Reporting to the President    
HR 1.36 Performance Evaluation for Classified and Unclassified Non-Academic Staff  Non-Substantive Update  
HR 1.37 Pay for Performance    
HR 1.39 Disciplinary Action and Termination for Cause    
HR 1.42 Grievance    
HR 1.45 Reduction-in-Force    
HR 1.48 Solicitation and Distribution    
HR 1.51 Professional Development for University Personnel    
HR 1.54 Floater Services    
HR 1.57 Separation from University Service    
HR 1.60 Lactation Support Policy    
HR 1.61 USC Tuition Assistance Policy    
HR 1.63 State Service Award Program    
HR 1.65 Employee Recognition    
HR 1.66 Worker's Compensation    
HR 1.69 Official Personnel Files and Records Release    
HR 1.77 Bonuses  Non-Substantive Update  
HR 1.78 Dual Employment    
HR 1.79 Salary Supplements    
HR 1.81 Summer Compensation for Faculty    
HR 1.84 Minimum Wage, Official Workweek, and Overtime Compensation    
HR 1.85 Research Grant or Time-Limited Positions    
HR 1.90 Job Reference and Background Checks  Revised  
HR 1.95 Drug and Alcohol Testing Policy    
HR 2.00 Succession Planning and Post-Retirement Employment Revised  
IT 1.00 Information Technology Procurement    
IT 3.00 Information Security    
LESA 1.03 Bomb Threat    
LESA 3.03 Reporting Disturbances    
LESA 3.06 Reporting Loss or Theft of University Property    
LESA 3.12 Access Control, Alarm and Video Security Systems    
LESA 3.15 Registration and Parking of Bicycles    
LIB 1.00 University Libraries--General    
LIB 1.01 University Libraries-Misuses and Penalties    
LIB 1.02 Library Annex and Conservation Facility    
LIB 1.03 Archives and Record Management    
RCAM 1.00 Regional Campuses--General  Non-Substantive Update  
RSCH 1.00 Misconduct in Research and Scholarship  Revised  
RSCH 1.01 Debarment and Suspension in Federally Sponsored Projects    
RSCH 1.02 Sponsored Programs Administered through USC Foundations    
RSCH 1.03 Research and Human Subjects    
RSCH 1.04 Compliance with Lobbying Disclosure Act of 1995    
RSCH 1.05 Data Access and Retention  Revised  
RSCH 1.06 Disclosure of Financial Interests and Management of Conflicts of Interest Related to Sponsored Projects (Research)    
RSCH 1.07 Administration of Sponsored Projects    
RSCH 5.03 Care and Use of Laboratory Animals    
STAF 1.01 Registered Status for Religious Workers    
STAF 1.03 HIV/AIDS Policy    
STAF 1.04 University Student Identification Cards    
STAF 1.05 Constitution of Student Government  Non-Substantive Update  
STAF 1.06 Treasurer's Manual for Student Organizations    
STAF 1.07 Student Suicide Attempts, Threats, or Gestures    
STAF 1.08 Sexual Assault    
STAF 1.09 Relationship Violence, Stalking and Harassment    
STAF 2.01 Blatt Physical Education Center    
STAF 2.03 Conduct at Recreational Facilities    
STAF 2.06 Outside User Group Policy for Campus Recreation    
STAF 2.09 Sports Clubs  Revised  
STAF 3.01 Advisors for Student Organizations    
STAF 3.02 Alcohol Policy and Guidelines for the University Community    
STAF 3.05 Hazing  Revised  
STAF 3.06 Eligibility Requirements for Student Participation in Intramural Sports    
STAF 3.07 Campus Recreation--Risk Statement    
STAF 3.08 Student Media Policy    
STAF 3.10 Student Organizations    
STAF 3.11 Posting Promotional Material, Including Banners    
STAF 3.12 Off-Campus Speakers    
STAF 3.15 Removal of Editors or Managers of Student Media    
STAF 3.16 Outdoor Recreation Rental Equipment    
STAF 3.17 Campus Solicitation    
STAF 3.18 Drug Policy for University Students    
STAF 3.22 Fund Raising by Student Organizations    
STAF 3.23 Outdoor Event Registration    
STAF 3.25 Use of University Facilities    
STAF 3.26 Procedures for Accommodating Distinguished Guests    
STAF 3.27 Russell House University Union Catering Policy    
STAF 4.00 Single Undergraduate Housing (Academic Year)    
STAF 4.01 Single Undergraduate Housing Fees    
STAF 4.02 Family and Graduate Housing    
STAF 4.03 Campus Housing Policies and Regulations    
STAF 4.04 Visitation    
STAF 4.05 Housing Contract Appeals Committee    
STAF 4.06 Capstone Conference Center    
STAF 4.11 Resident Student Conduct    
STAF 4.14 Emergency Removal or Relocation    
STAF 6.00 Disability Discrimination    
STAF 6.02 Support Services and Accommodations for Students with Diagnosed Learning Disabilities  Revised  
STAF 6.11 Veterans Services Eligibility Policy    
STAF 6.12 University VA Policies and Procedures    
STAF 6.24 Student Non-Discrimination and Non-Harassment Policy (NEW)    
STAF 6.25 Academic Responsibility - The Honor Code  Revised  
STAF 6.26 Student Code of Conduct    
STAF 6.27 Student Grievance Policy--Non-Academic    
STAF 6.28 Academic Freedom  Non-Substantive Update  
STAF 6.29 Student Health Condition Disturbances Policy    
STAF 6.30 Academic Grievance Policy  Non-Substantive Update  
STAF 6.31 Use of Bicycles, Skateboards, In-line Skates, and Similar Conveyances on University Property    
STAF 7.00 Mandatory Health Insurance Requirement for Graduate and International Students  Revised  
STAF 7.01 Eligibility for Student Health Services  Revised  
STAF 7.03 Immunization Requirements (Measles MMR, Tuberculosis PPD, and Meningitis)  Revised  
STAF 7.04 Student Health Services in Unusual Situations or Disasters    
STAF 7.05 Emergency Health Care and Emergency Transportation    
STAF 7.07 Validation of Student Visits    
STAF 7.08 Student Health Fee  Revised  
STAF 7.09 Dismissal of Patient from Care  Revised  
STAF 7.10 Client Eligibility to Student Health Services, Counseling and Human Development Center  Revised  
STAF 8.00 Visitor Center Leasing Policies and Procedures  Revised  
STAF 8.11 Eligibility to Use Services of the Career Center  Revised  
STAF 8.17 Employer Eligibility to Use Career Center Services    
STAF 9.25 Financial Aid Bulletin  Revised  
STAF 10.01 Student Membership - Strom Thurmond Wellness and Fitness Center    
STAF 10.02 Current and Retired Faculty and Staff Membership - Strom Thurmond Wellness and Fitness Center    
STAF 10.03 Spouse Membership - Strom Thurmond Wellness and Fitness Center    
STAF 10.04 Locker and Towel Rental - Strom Thurmond Wellness and Fitness Center    
STAF 10.05 Guest Policy - Strom Thurmond Wellness and Fitness Center    
STAF 10.06 General Information Policies - Strom Thurmond Wellness and Fitness Center    
STAF 10.07 Climbing Wall - Strom Thurmond Wellness and Fitness Center    
STAF 10.08 Plus One Membership for Recreational Facilities for Faculty & Staff (NEW)  New  
STAF 10.09 Outdoor Recreation Trip Programs, Clinics and Equipment Check-Out    
UNIV 1.00 Policy on Policies    
UNIV 1.51 Data and Information Governance  Revised  
UNIV 1.52 Responsible Use of Data, Technology, and User Credentials  Revised  
UNIV 2.00 Freedom of Information Policy    
UNIV 2.50 Affiliate Appointments    
UNIV 3.00 Emergency Management Team    
UNIV 3.01 Threat Assessment and Management    
UNIV 3.02 Enterprise Risk Management (NEW)    
UNIV 3.50 Asbestos Management    
UNIV 4.00 Programs Involving Minors    
UNIV 5.00 Tobacco Free Campus    
UNIV 5.50 University Environmental Policy Statement  Revised  
UNIV 6.00 Calendar and Space Reservation (USC-CSR) Policy    
UNIV 7.00 Campus Exterior Art Approval and Procurement    
VMPS 1.00 Motor Vehicle Registration  Revised  
VMPS 2.00 Vehicle Traffic and Parking    
VMPS 4.00 Motor Pool Operations    
VMPS 5.00 Leasing and Renting Non-USC Owned Vehicles    
VMPS 6.00 Vehicle Insurance and Accident Policy    
VMPS 7.00 Carolina Shuttle Systems    

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