The University of South Carolina is working with the SC Department of Health and Environmental Control (DHEC) and the Centers for Disease Control and Prevention (CDC) to actively monitor the novel coronavirus outbreak and any potential impact to our campus community.
An employee coming to campus on a time-limited visit will continue to notify their supervisor and Becki Dangerfield, but can do so without approval. A time-limited visit is defined as a one-time return (e.g., meeting, to collect material, to clean out office) or recurring no more than weekly and of duration less than 2 hours.
In addition, continue to provide notification to Becki and your supervisor if you are:
- taking leave related to COVID19
- taking leave not related to COVID19/not scheduled to work remotely.
Return to Campus Schedule Submission: Please fill out the Return to Campus Schedule by Friday at noon for the following
week in order to receive your official university required memo.
Week of August 24-30
Week of August 31-Sept 6
Week of Sept 7-13
Week of Sept 14-20
Week of Sept 21-27
Week of Sept 28-Oct 4
Week of Sept
Updated Face Coverings Policy
As announced in the Presidential Townhall on July 7th, in adherence to the new ordinance set forth by the City of Columbia, face coverings are now required in all university buildings. The below information can be found on the HR Toolbox Return to Work webpage:
- Face coverings will be required in designated areas of the university.
- Policy UNIV 3.04 Communicable Disease Outbreak Mitigation Measures [pdf] includes specific directives concerning the need and use for face coverings on campus.
- The university will also follow all directives of the City of Columbia. The city enacted a face covering ordinance which requires a face covering while in public or while interacting with the public. The city has provided additional information on the ordinance in their FAQ.
Additional required information:
- Required Trainings (Videos, Return to Work Guidelines)
- Daily Health Screening Form - Please complete this form each day you will be on campus for more than 2 hours until we receive approval to use the app from USC HR.
- Submit Daily Health Screening Form – Submit the Daily Health Screening forms here. A daily screening is not required for a time-limited visit.
The university is requiring us to report a daily census for faculty and staff.
Please let your supervisor and Becki know by 9am each day if you are:
- Ill or taking leave and not working that day
- Coming in to the building
If you are working remotely as usual – you do not need to report anything.
- Guidelines For Supervisors of Student Employees During University Closure
- On-Campus Work Form Please send form to Dean Andrews and cc: Becki Dangerfield if you plan to come to campus.
Time Reporting During COVID-19 Event
Our university is committed to limiting the impact of the Coronavirus (COVID-19) and keeping our students, faculty, and staff safe. The College of Nursing is flexible as we consider options for allowing employees to work remotely to maintain operations and services. Please communicate with your supervisor.
Non-exempt (staff) who submit weekly timesheets should report time in the following manner:
- All time actually worked should be reported in the normal manner, using ITAMS code: WORKED-Hours Worked.
- Time not worked as a result of the campus closure and the social distancing directive should be reported using the following COVID code, “S/L COVID S/L COVID Illness.”All leave earning employees are authorized to use available sick leave to cover time not worked, even if they are not diagnosed with the virus.
- Employees who are caring for a family member who is ill may use code: “FSL COVID S/L-Family COVID Illness”
Exempt employees who report time on a bi-monthly basis (all faculty and staff exempt from earning overtime) are to report time not worked using the COVID codes in the manner described above for non-exempt employees.
Employees may also elect to use compensatory time, annual leave or leave without pay depending on their preference and available balances.
- Employees who use compensatory time should use code: “COMP-TAKEN Comp Time Taken”
- Employees who use annual leave should use code: “A/L COVID A/L COVID Illness”
- Employees who use leave without pay should use code: “LWOP COVID Unpaid Leave COVID Illness”
For leave earning employees who do not have available sick leave, sick leave may be advanced. HR 1.06, Sick Leave, allows the advancement of up to 15 days of sick leave with the approval of the Vice President for Human Resources or their designee. During the COVID-19 event, approval will be expedited. Documentation from a licensed health care provider will not be required. All advanced leave will be repaid as the employee earns future sick leave. Certain employees who meet required criteria may be eligible for leave from the university leave pool.
Temporary employees are not eligible for leave with pay for absences from work.
Job Classification Definitions
- Non-exempt and Exempt status is determined for staff by the State Office of HR and USC. All staff in the CON know their status and it is also printed on their position description three blocks below the employee’s name.
- All Faculty positions are Exempt.
- Non-exempt Employees: Employees of the University of South Carolina who are covered by the Fair Labor Standards Act (FLSA) and who are subject to both the minimum wage and overtime requirements of the law. Non-exempt employees are required by law to report time on a weekly basis.
- Exempt Employees: Employees of the University of South Carolina who are exempt from both the minimum wage and overtime requirements of the Fair Labor Standards Act (FLSA) due to employment in a bona fide executive, administrative, professional or outside sales capacity. Exempt employees are required to submit a bi-monthly timesheet reporting time away from the office (i.e., Annual Leave, Sick Leave, FMLA, Court Leave, etc.).
- Faculty Evaluation Process: Letter From the Provost 3/27/2020
The TRC support staff has moved back to our normal operating hours of 8:30 – 5:00, Monday - Friday. Please reach out through firstname.lastname@example.org to let us know if the need for extended hours has returned and we will accommodate.
- Email email@example.com - IT staff will be monitoring and responding in the appropriate manner. Please do not email requests to the staff directly.
Login Credentials/DUO Multifactor
Please verify that you know your login credentials for any system that you will need access to when working off-site. The most important is your usc login credentials, which you use to get into your computer, blackboard, email, onedrive, etc.
If you need to reset your password or change your Duo Multifactor Authentication Settings, please visit the my.sc.edu site
Video Conferencing options for meetings
If you need to meet with an individual via video conference, you can do so by one of the following methods:
- Microsoft Teams
- Video Conferencing with Zoom
- Blackboard Collaborate (Currently available in your Blackboard courses)
- Keep Teaching Academic Continuity Planning
- Cancellation Procedures by Program
- Virtual Advising: The UAC and the University have several mechanisms by which you can advise virtually.
- For undergraduate clinical questions, please contact the course coordinator.
- For graduate program questions, please contact the program director:
AGACNP - Amy Dievendorf
FNP - Sheryl Mitchell
PMHNP - Phyllis Raynor
NA - Kate Jones
- Family Educational Rights and Privacy Act (FERPA) FAQs
- Elsevier Assistance - Suzanne Sutton is coordinating ATI and Elsevier questions from UofSC Columbia faculty, contact her with questions.
- August Commencement Ceremonies will be held virtually, details to come.
- From the UofSC Office of Research
- From Prisma Health
- Update from Prisma Health 3/18/2020
- CON Research Office Q&A
- Updated Guidance from Federal Agencies on Proposal Deadlines
- UofSC Office of Research Launches Funding to Support COVID-19 Research
- Information for NIH Applicants and Recipients of NIH Funding
- Video from Dr. Mike Lauer, NIH Deputy Director for Extramural Research
- Join the NIH Extramural Nexus : listserv and Twitter
- White House Call for Text and Data Mining Expertise for COVID-19
- From the UofSC Office of Research 3/26/2020
- Reimbursements and Advisories
- Travel Memo to Faculty and Staff
In an effort to provide relevant real time travel information, please alert your travelers to the following:
In order to receive a credit/voucher for airfare, the reservation MUST be cancelled BEFORE the travel date. Travel agencies and airlines are not automatically cancelling flights. The travelers must contact them and request the reservation be cancelled.
Please check with the airlines concerning specifics regarding cancellation procedures and policies.
- Message from the President 5/6/20
- Register for Carolina Alert
- Amazon/Gamecock Pantry Wish List
- How You Can Help The Kids at Prisma Health Children’s Hospital
If you have any media/interview requests please let Jan Johnson know. The UofSC Communications Office has asked that we keep them in the loop on all requests.
Sherene Chavous is checking snail mail and fed ex packages weekly. If you are expecting something in the mail, please let her know, and she can reach out to you when it arrives.
- President Caslen forms Future Planning Group
Recently, President Caslen announced the formation of the Future Planning Group, an interdisciplinary group of faculty and staff that is made up of seven standing committees with diverse membership. Learn more about university planning for the fall 2020 semester.
- Parking refunds coming to faculty, staff
Due to the impact of COVID-19, Parking and Transportation Services will immediately suspend parking payroll deductions for all faculty and staff accounts until the campus is reopened.
Update on Facilities
Facilities staff is heavy cleaning the academic buildings prior to students coming back or by the end of the current two-week campus closure. In order to accomplish this task, facilities is securing or locking rooms after they have completed sanitizing. Each room that is sanitized will have a certification posted on the door with contact information and locked.
Accessing campus buildings
All buildings are currently locked in the same manner as happens during the winter break. If you need access to a building, please notify your supervisor. If for unforeseen reasons, you are locked out of a building and you need access, you may also call USCPD at 803-777-9111.
- The UofSC Communications Office is publishing faculty Q&A’s on various topics related to COVID-19. They would like
to speak to a faculty member on “how our nursing community is being impacted by COVID-19.”
If you are interested and willing please contact Jan Johnson.
Educate Your Legislator on the PPE shortage
Find your representative.
All healthcare workers need access to the necessary PPE for their protection while providing care. That includes the N95 respirator, isolation gown, eye protection, and gloves. #ANACOVID19Chat
Blood Shortage: Find a blood drive near you.
- The American Red Cross SC Volunteer Opportunity
- Where to test in Columbia:
Prisma Health is offering drive-through COVID-19 testing beginning Monday, March 16. Testing is for patients with orders from their Prisma Health provider or from a Prisma Health Virtual Visit provider. In Columbia, testing also is available to patients sent from the SC Department of Health and Environmental Control (SC DHEC).
- Columbia Hours & Location:
- The Columbia site is outside Prisma Health Richland Hospital, North Portal, near the Emergency Department.
- The site will operate 9 a.m.-Noon and 1 p.m.-5 p.m., Monday-Friday.
- Currently providing drive thru COVID testing for patients that have been evaluated by a LMC provider that require COVID testing after other diagnostics tests have ruled out other causes for sign and symptoms. This is not open to the public and is arranged by a patient’s LMC provider. They will notify the patient of where and when to go for the collection.
- Healthy Carolina: Live daily mediation on the Gamecocks LiveWell Facebook page.
MWF - 11:20-11:40 a.m. TTH - 12:30-12:50 p.m.
- Daily Exercise Class on Instagram
- UofSC COVID-19 Emergency Relief Fund for Students
- UofSC COVID-19 Emergency Relief Fund for Employees
- Equity and Inclusion During COVID-19
- National Center for Faculty Development and Diversity
- Personal Protective Equipment (PPE) Updates and Challenges - from the AAN
- Flattening the Coronavirus Curve (The New York Times)
- Keeping Your Distance to Stay Safe (APA)
- Mental Health and Coping During COVID-19 (CDC)
- Parent/Caregiver Guide to Helping Families Cope with the Coronavirus Disease 2019
- Coronavirus Disease (COVID-19) Advice for the Public (WHO)
- Taking Care of Your Behavioral Health
- The psychological impact of quarantine and how to reduce it: rapid review of the evidence
- Exercise Away the Coronavirus Blues
- Anxiety Contagion: Tips for Relief
- Research findings to help people deal with COVID-19
- Failure to address coronavirus mental health issues will prolong impact
- FEMA Rumor Control
- COVID-19 Pulmonary, ARDS and Ventilator Resources
- AACN Resources for Nurse Educators
- ANA Policy and GOVA's COVID-19 Legislative, Regulatory, and Advocacy Update
- AACN Diversity Digest - Spring 2020 Edition
- Receive behavioral health counseling from the comfort of your home
During this stressful time, don’t let emotional difficulties affect your well-being. As a State Health Plan member, you can video chat [pdf] with a licensed counselor, therapist, psychologist or psychiatrist from the comfort of your home.