Finish your degree in no
more than 12 full time semesters
Deficit Hours –
This is a term that we use in academics and also it is used in the financial
circles. This means that a student has dropped below the full time standard
of 12 hours and the government paid the money for full time. For example – a
student registers for 12 hours and drops his hardest class so now he has 9
hours – he is in deficit of 3. This can be fixed by taking 15 hours
in the next semester because 9 and 15 equal 24. Students can also bank
hours such as taking 15 and 15 gives 30. This student has banked 6 hours
that can come in handy later.
If a student comes to you and asks about dropping a class and receiving
academically it is a sound decision not to hurt the GPA but you want to
send the student over to Financial Aid. The student could loose all the
federal funds that s/he is receiving which may be prevented.
Other ways students receive deficit hours:
I (incompletes): When the incomplete
is completed, it can be fixed but the student may receive notification
that his/her is in jeopardy.
NR (no record): When the “no report” is changed, it can be
fixed but the student may receive notification that his/her is in jeopardy.
F: This one cannot be fixed other than taking an additional class the next
After it has been ruled that a student has not met Satisfactory Academic
Progress, the student can appeal the decision to deny aid. In doing so,
s/he may request a letter from his/her advisor. If you write one please
remember that the Financial Aid does put a lot of weight on what we say
about a student’s record.
It is best not to use a form letter since no two students are a like so
should their letters be unique.
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