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ProceduresWhich form do I use for taking a class at a Technical School? Which form do I use for taking a class at another 4 year institution? Which form do I use for taking a Distance Education class? Transient permission (AS-30) Form If a student desires to take classes at a branch campus of USC, at a Technical College, at another Four Year Institution, or by Correspondence, this is the form that will need to be filled out prior to the courses being taken. The form will need to have the appropriate signatures on it when it is taken to the Registrar’s Office so it can be processed. Do not forget to remind the student when he/she is finished with the class at another four year institution or at a technical college to request a transcript be sent to the Registrar’s Office. The restrictions on this procedure are the following:
All courses will transfer except remedial or trades courses as long as the student makes a grade of "C" or higher. Return to the topHow do we know what will transfer from the Technical School System? You may use either of these websites to determine transferable courses: Return to the topEarly registration is a service offered to students registered with a disability through the Office of Student Disability Services. Currently all undergraduate students who are registered with Student Disability Services can use early registration. Early registration begins the day registration opens for graduate students. In November we register students for Spring semester. In April we register students for Summer and Fall semesters. Early registration is offered to allow students with physical disabilities to schedule classes in accessible classrooms or areas of campus. For students with other disabilities it allows them to enroll in classes with teachers whose teaching style matches the learning needs of the student or it allows them to schedule their classes a certain way (such as later in the day or with large breaks in between). Students eligible for early registration are still subject to all course restrictions. Students are notified of early course registration via a Blackboard announcement and Blackboard Email Message approximately 3-4 weeks prior to early registration. Students access the registration forms, directions, and checklist via Blackboard. The first direction on the checklist is to be advised and to tell the advisor they have an early registration appointment and their advisement form needs to be cleared by a specific date if possible. Return to the topI have a student who has a disability. What can I do to help? Visit the Disability Student Services Web site to view registration materials for disability services. Two requirements are:
It usually takes about 3-4 weeks to get registered with the Disability Student Services Office. If the student's documentation is determined to inadequate, the process may take longer. Return to the topOne of my advisees wants to study abroad. What should s/he do? Before applying to a study abroad program, it is recommended that the student contact the Study Abroad Office. The Study Abroad Approval Form is to be completed after you have been accepted to study abroad. All USC students must have a completed approval form on file with the Study Abroad Office in order to:
You should first consult with your study abroad advisor to discuss U.S. credit equivalencies for your overseas courses. Then you must complete this form with your academic advisor and college dean. Please do not wait until the last minute to complete this form. During peak advising times, it may be difficult to schedule an appointment with your advisor and/or dean. Moore School of Business -- Students do NOT have to obtain the signature of their dean. Please make an appointment to see your academic advisor for approval and signatures. Liberal Arts -- Students must contact their College dean directly for course approval and signatures. She or he may direct you to your major advisor for further consultation. The approval process is complete once you have secured the required signatures and submitted the appropriate form to the Study Abroad Office. The forms and other paperwork can be found at: Study Abroad. Return to the topIndependent Study Contract Some departments have 399 courses which require this form to be filled out. The required signatures must be obtained in the specified order on the form. The GPA requirement for this contract is a 2.5. If the GPA is below this, it is advised to have a consultation with your dean’s office to see if they are willing to waive this stipulation. On occasion, it can be waived dependant on the circumstances. Return to the topI have a student who needs to sign up for an Internship (e.g. MART 499); what form do we fill out? Internship Contract Some departments have 499 courses which require this form to be filled out. The required signatures must be obtained in the specified order on the form. The GPA requirement for this contract is a 2.5. If the GPA is below this, it is advised to have a consultation with your dean’s office to see if they are willing to waive this stipulation. On occasion, it can be waived dependant on the circumstances. Return to the topA student is asking about Pass/Fail; what should I tell him/her? Pass/Fail Option When a student is taking a pure elective (not needed in their major, minor, cognate, or core) and has an overall GPA of 2.0, they can take the class Pass/Fail. This will not affect their GPA and they can earn the hours. This option cannot be approve/invoke/revoke after the last day to drop with a W. It is always a good idea for the student to tell the professor of the course that the course is being taken as Pass/Fail. Always ask what he/she considers to be passing since it can vary by professor. You will need to fill out the above linked form, obtain the necessary signatures, and turn it into the Registrar’s Office, Petigru 3rd floor. Return to the topOne of my advisees wishes to declare a minor; what should s/he do? Minor Request If your college will allow and the student desires to declare a minor, this is the form that is used. In order to know what courses are required in a desired minor, please refer to the Minor Bulletin at http://www.cas.sc.edu/ugrad/mbulletin.doc (Word Document). Return to the topOne of my advisees wishes to declare a 2nd major; what should s/he do? Second Major Request If a student desires a second major and your college allows students to have second majors within the college, this is the form that needs to be filled. Return to the topOne of my advisees wishes to declare a dual degree; what should s/he do? Second Degree (Dual Degree) Request If a student desires to major in two separate subjects that are housed in two different colleges (ex. Business and Music), this is the form that needs to be filled out. The student’s current dean will need to sign this form along with the new major’s dean. In some colleges, the new dean will require a meeting with the student to explain the ramifications. For example none of the course work in the major, minor or cognate can overlap. The only overlapping allowed is in the General Education requirements. When the forms reach the Registrar’s Office, please make sure the correct codes are on the forms for the School, Major, Degree, and Minor. Return to the topI understand there is a new “Academic Standing Policy”. What does it encompass? The following standards for continuing at the Columbia and regional campuses of the University of South Carolina apply to all undergraduate students who first enroll at the Columbia and regional campuses of the University in the Fall 2008 semester or thereafter, are admitted to the Columbia and regional campuses of the University in an undergraduate degree program in the fall 2008 or thereafter, or are enrolled in the Fall 2010 semester or thereafter, regardless of when first enrolled at the University. Administration of these regulations is the responsibility of the academic deans, who are not empowered to waive any of the provisions. Academic Review Academic Probation--USC Grade Point Average less than 2.00 First-Year Freshmen Academic Recovery Program Removal from Academic Probation Continuing on Academic Probation Probation Chart First Suspension Returning after First Suspension Returning after a Subsequent Suspension Earning Academic Credit While on Suspension Retention in Degree Programs Return to the top The record of every undergraduate student will be reviewed at the end of each fall and spring semester. Many of the individual colleges of the University have higher academic requirements for students to continue in their degree programs. However, no student will be suspended academically from the University unless he/she fails to meet the standards specified here. Return to the top When a student’s cumulative University of South Carolina GPA at the end of any semester is less than a 2.00, he or she is placed on academic probation. Return to the topWhat exactly is a First-Year Freshmen Academic Recovery Program? First-year freshmen on the Columbia campus who have less than a 2.00 cumulative grade point average at the end of their first semester of collegiate enrollment are considered at risk. During the first six weeks of their second semester, these students must participate in an academic coaching session coordinated through the Student Success Center before being eligible to register for courses for the third semester. These sessions will provide students with assistance in developing academic skills and learning strategies and will identify other resources they need to meet their academic goals. This requirement is in addition to any made by the student's college, school, or academic program. Return to the top When a student’s cumulative GPA at the end of any semester is a 2.00 or above, he or she is not on academic probation. Return to the topCan a student continue at the University on Academic Probation? Any student who is on probation at the beginning of a fall or spring semester must achieve a certain cumulative University of South Carolina grade point average at the end of that semester in order to avoid suspension. A student may also continue on probation and avoid suspension if the semester grade point average is 2.50 or greater. Standards for continuing on probation are based on the cumulative grade hours the student has attempted at USC. The chart below shows the grade point averages required in order to avoid suspension.Probation Chart
Can a student return to the University after First Suspension? After the suspension has been served, a student will be considered for readmission by the college or school to which the student is seeking admission. A student readmitted following suspension continues on probation and is reviewed for suspension at the end of each fall and spring semester. A semester grade point average of 2.50 or higher must be achieved each semester until the cumulative University of South Carolina GPA reaches the level above which suspension would occur (see chart). During the first six weeks after returning from a first suspension, students on the Columbia campus must participate in an academic coaching session coordinated through the Student Success Center before being eligible to register for courses for the following semester. These sessions will provide students with the resources they need to meet their academic goals. Return to the topCan a student return to the University after a Subsequent Suspension? The duration of the second suspension is indefinite, and the student can be considered for readmission only after being approved for reinstatement by action of the petitions committee of the college or school to which the student is seeking admission. A favorable decision by the committee is unlikely within two years of the suspension. Return to the topCan a student try to redeem him/herself while on suspension by going somewhere else? A student on suspension is given an opportunity to reorder priorities and reassess his or her situation before returning. While serving suspension, a student may not be admitted to, or continue in, any academic program of the University. Credit earned at any other institution while a student is on suspension from the University may not be applied toward a degree from USC, unless approved by the Standards and Petitions Committee of the college to which the student is readmitted. Prior approvals for transient study will be revoked for suspended students. Return to the topCan a student be asked to leave a degree program that the student is pursuing? Retention in Degree Programs Students are reminded that the above regulations are for all undergraduate students in the University. Many colleges and schools offer degree programs that have more stringent requirements for retention in those programs. Failure to meet the academic requirements of those degree programs may result in the student being asked to leave that program. Students should consult the colleges and schools section of the Academic Bulletin to review the specific degree retention requirements. Return to the topOne of my advisees is in academic difficulty and close to suspension; how can I help him/her? Suspension The University has two types of Suspension. I. The First Suspension is achieved through an accrual of 24 deficit points. The first suspension lasts one academic year (summer and fall or spring and summer). Deficit Points are accrued for every F, D, I (if awarded before Fall 2005), WF that you make in your academic career. In order to figure your deficit points, you can use the Deficit Calculator located at: http://registrar.sc.edu/pdf/GPD.pdf (PDF) (This is part of the Registrar’s Web site.) Or you can use the GPD calculator that Housing has developed which is located: Grade Point Deficit Worksheet.pdf (PDF) PDF documents require the Adobe Acrobat Reader. If you do not have it installed, you may download it at http://www.adobe.com/products/acrobat/readstep2.html. II. The Second Suspension is often referred to as Indefinite Suspension because it can last longer than 2 academic years. This suspension takes place when you return from your first suspension and do not make a 2.0 on all attempted work. This means that each semester you must make a 2.0 GPA. The common rules that pertain to suspension are: a) Student may not be admitted to any program of the University for credit or for grade point average purposes b) Credit earned at other institutions or by correspondence of any origin while a student is on suspension from the University may not be applied toward a degree from USC or used for improving the grade point average In order to return to the University to finish your degree you must be considered for readmission only after being approved for reinstatement by action of the petitions committee of the college or school to which the student is seeking admission. A favorable decision by the committee is unlikely within two years of the suspension. Return to the topPetition Process No matter what major you desire, you must re-apply to the University before the petition will be considered. Don’t forget students that are serving a suspension and take classes while the suspension is in effect those courses will not count. College of Arts and Sciences What you petition for:
How is the petition process handled? The student must fill out the petition form, write a letter, and provide supporting documentation pertaining to the reason given in the letter. After the petition has the required signatures then it is presented to the Petition Committee at their meeting. They meet about
Moore School of Business A student petitions the following:
The petition form must accompany a letter and extenuating circumstances documentation The committee does not have a set time. They will meet when they have petitions. College of Education College of Engineering Any rule in the College can be petitioned. The students petition the 5 repeat rule, suspension, waive a pre-requisite, stay in the curriculum they entered in, taken courses without permission, requirements for Upper Division, GPA requirements, and not having to take the pre-requisites are just a few of the things that are petitioned. If a student is petitioning readmission, it first must appear on the Admissions screen that the student has re-applied. The petition form must be picked up by the student; it will not be mailed or faxed. The committee meets at the beginning and the end of the semester and not in the middle. Return to the topHow does a student attain Academic Forgiveness? University of South Carolina Academic Forgiveness Policy Academic Forgiveness for Former USC Students with Less Than a 2.00 Cumulative GPA Under certain conditions undergraduate students may apply for academic forgiveness. Academic forgiveness allows for a recalculation of the GPA to permit a student to graduate or pursue a specific academic program. In order to apply for academic forgiveness all of the following conditions must be met:
A student who has met these conditions and desires academic forgiveness must submit a written request for academic forgiveness to the dean of the college in which the student is enrolled. After verification of the student's eligibility, the dean shall inform the registrar that academic forgiveness has been granted to the student. Once academic forgiveness has been granted, the following apply to the student's academic record:
One of my former advisees has been suspended; what does this mean? Suspension The University has two types of Suspension. I. The First Suspension is achieved through an accrual of 24 deficit points. The first suspension lasts one academic year (summer and fall or spring and summer). Deficit Points are accrued for every F, D, I (if awarded before Fall 2005), WF that you make in your academic career. In order to figure your deficit points, you can use the Deficit Calculator located at: http://registrar.sc.edu/pdf/GPD.pdf (PDF). (This is part of the Registrar’s Web site.) Or you can use the GPD calculator that Housing has developed which is located: Grade Point Deficit Worksheet (PDF). II. The Second Suspension is often referred to as Indefinite Suspension because it can last longer than 2 academic years. This suspension takes place when you return from your first suspension and do not make a 2.0 on all attempted work. This means that each semester you must make a 2.0 GPA. The common rules that pertain to suspension are: a) Student may not be admitted to any program of the University for credit or for grade point average purposes b) Credit earned at other institutions or by correspondence of any origin while a student is on suspension from the University may not be applied toward a degree from USC or used for improving the grade point average. In order to return to the University to finish your degree you must be considered for readmission only after being approved for reinstatement by action of the petitions committee of the college or school to which the student is seeking admission. A favorable decision by the committee is unlikely within two years of the suspension. Return to the top |
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