Special Called Meeting of the Faculty Senate
June 27, 2001
I. Call to Order.
CHAIR CAROLINE STROBEL - This is a specially called meeting of the Faculty Senate.
II. Nominations and Announcements of Election Procedures for Electing a Faculty Member to the Presidential Search Committee.
CHAIR STROBEL - The one item on the agenda concerns the election of an individual to represent the Columbia faculty on the Presidential Search Committee. The search committee according to the bylaws adopted by the Board of Trustees will have three faculty representatives. I will be on it, an individual elected by the Columbia Campus Faculty Senate, and an individual representing the branch campuses elected collectively by them. And, that election has been completed and the representative is from the Beaufort Campus.
We had nominations which have been open and we have twelve nominees at this point. Are there any additional nominations?
PROFESSOR ROBERT WILCOX (LAW) - Could we have the names of the twelve because some of them have come in since the last meeting?
CHAIR STROBEL - The names of the twelve are:
-Richard Adams (Chemistry)
-Frank Avignone (Physics & Astronomy)
-Gordon Baylis (Psychology)
-Thorne Compton (Theatre, Speech & Dance)
-Peter Graham (Hospitality, Retail & Sport Management)
-George Holmes (Medicine - Neuropsychiatry & Behavioral Science)
-Richard Hoppman (Internal Medicine)
-Jean Ann Linney (Psychology)
-Patrick Maney (History)
-John McFadden (Educational Psychology)
-Dorothy Payne (Music)
-Jerald Wallulis (Philosophy)
Are there any other nominations?
UNIDENTIFIED SENATOR - I would like to nominate Susan Cutter from Geography.
CHAIR STROBEL - Alright Susan Cutter, Department of Geography has been nominated. Are there any other nominations?
UNIDENTIFED SENATOR - I move to close nominations.
CHAIR STROBEL - There has been a motion to close nominations. Is there a second? All in favor? Opposed. Alright.
I will now announce to you the procedure because obviously we have very low attendance. We always do in the summer. We will be having the elections as we normally have the elections when we have more than one person running for a particular position. I will go over with you the election procedure. We have here a paper ballot, Susan Cutter’s name is not on because she was just nominated but it can be added on the paper ballot. If you wish to vote today, right now, you can vote on the paper ballot. The election will not be closed until 3 o’clock on Monday. We are sending out an e-mail. We have perfected the e-mail list of faculty senators who are eligible to vote. This will allow individuals who are out of town or who are unable to make this meeting because of other commitments, to vote. Normal procedure has been to mail ballots out in the mail, but because a large number of people are out of town over the summer break for research projects and various other activities, we will do the e-mail procedure for the first time. We have a list of the e-mail addresses of all the faculty senators. So that if you vote today by paper ballot, there is at the top of the ballot a place for you to write your e-mail address. Would you please do that, so that Jeanna can check you off the list, so we will know you have voted. That will enable us to assure that everybody has gotten a chance to vote once and that there are not duplications in voting because of the e-mail ballot procedure. At 3 o’clock Monday we will close the election, and as rapidly as possible, which should be fairly rapid because I’m anticipating that the vote will be coming in between now and 3 o’clock on Monday, we will send out a second e-mail ballot. Under the bylaws of the Faculty Senate, the top two vote getters in a contested election are going to then be voted on in a run-off election, and the person receiving more than 50% will be the winner. That is the procedure under our bylaws, so that election will be open from the time the ballot goes out (which should be shortly after 3 o’clock on Monday) until 3 o’clock on Friday which is the end of summer one. After that point, many people leave and it does really become difficult. So I think this procedure will allow a maximum amount of voting. People who have gotten the first ballot will be apprised of the fact that a second ballot will be coming out so they should check their e-mail. And, it should be possible people to check their e-mail regardless of where they are.
I was in Tibet in May and, I was telling Jeanna, I realized because several people had to check their e-mail while we were in Tibet - that even in Tibet one can check your e-mail. It costs $1 for 30 minutes at one of the e-mail/computer parlors or whatever you want to call it, so I would think people can in fact check their e-mail regardless of where they are in the world if they are really wanting to. This should maximize the ability of the senators to vote. Does anybody have any question about the voting procedures?
UNIDENTIFIED SENATOR - Are you saying that we can expect to have to vote again next week?
CHAIR STROBEL - That is right. We are up to 13 nominations and I don’t believe anybody is going to get over 50% of the vote with that many nominees. If somebody were to get over 50% of the vote on the first ballot, we wouldn’t vote again because the bylaws of the Faculty Senate say that an individual is to receive more than 50% of the vote. The vote being the number of ballots cast not the number of senators. There are a 138 senators? 135 senators. You can see we are no where near a quorum today.
There have been some question about whether or not senators from the branch campuses who are senators to the Columbia Faculty Senate could vote and the answer to that is yes. Under the resolution and bylaws adopted by the Board of Trustees it does not say Columbia Campus Faculty - it says Columbia Faculty Senate. And, they are senators just like the Columbia Faculty Senators are and so they are also eligible to vote. Are there any other questions.
UNIDENTIFIED SENATOR - Where are the ballots.
CHAIR STROBEL - The ballots are here. Jeanna and Sarah would you like to pass the ballots out now. Be sure if you are voting here on a paper ballot to put your e-mail address on it or we will have to invalidate the ballot because we don’t want people voting twice. And, remember that we have added one person to the ballot here - Susan Cutter in Geography.
UNIDENTIFIED SENATOR - What procedures have we adopted to maintain the secrecy of the ballot?
CHAIR STROBEL - Jeanna is going to count the ballots. I am not going to count them. She is going to check off voters on her list of e-mail addresses. There is as much secrecy with that as there is with your putting your ballot in an envelope and signing it as we normally have done with the mailing procedure. We are not using the normal mailing procedure because of the time factor that we face in trying to get the election done before the end of first session of summer school. That and the fact that people who are off campus are not getting their campus mail. This should help assure of us getting the largest participation that we can at this time of year.
UNIDENTIFIED SENATOR - And, once she has counted these she will shred them or in other ways dispose of them appropriately.
CHAIR STROBEL - Yes, that is right. Be sure now to watch your e-mail beginning late Monday afternoon for the second ballot. I am just assuming that there is going to be a second ballot with 13 nominees.
PROFESSOR WILCOX - Is there any further business after we vote?
CHAIR STROBEL - No I am just waiting for people to vote and then we….
PROFESSOR WILCOX - Is it appropriate then that I can make a resolution or a motion that upon the completion of the vote that we stand adjourned so we don’t sit here and look at each other all afternoon?
CHAIR STROBEL - Yes, I will entertain a motion to adjourn.
PROFESSOR WILCOX - So moved.
CHAIR STROBEL - You are adjourned.
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