Report to Faculty Senate.

(Reported by Richard L Bayer, University Registrar)

I write to report that the Office of the University Registrar has complied with all of the recommendations made by Standards and Petitions (S&P) to the Faculty Senate at the October 10, 1996 meeting. Below is a summary of the changes made:


1. A separate session C555 and J555 (distance learning) was created to distinguish May Session from all other sessions in Summer I. This unique session code allowed students, if they chose to do so, to pay for May Session separately from other Summer I sessions. In addition, these unique session codes acted as course designators which allowed the Office of the University Registrar to enforce Standards and Petitions (S&P) administrative rules associated with May Session, i.e. insuring that May Session courses were three weeks in duration.

2. A billing was mailed to students who pre-registered for May Session (this was not a S&P recommendation).

3. Last year in order to be eligible for a FICA exemption Graduate School Teaching Assistants were required to register for May Session; this was changed to: registration in any Summer I session. (Graduate School request).

4. May Session courses were located in one location of the 1997 Summer Master Schedule.

5. Students could register for a May Session course and up to six credits in Summer I without requiring the Dean's signature. In the past, this type of transaction was considered an overload and required Dean's authorization.

6. The system did not allow students to register for more than one May Session Course. Last year there were no system to checks to prevent a student from registering for more than one May Session course.

7. All May Session courses were approved by the Faculty Senate Courses and Curriculum Committee; 600-700 level courses were approved by Graduate Council and Courses and Curriculum.

8. The 'M' suffix was assigned as the 100 - 600 level course designator.

9. A multiple title line for topics titles was added to the Schedule Program to accommodate the listing of multiple topics for a single course, i.e. GINT 999M section 1 and GINT 999M section 2 were reported out as two distinct topic courses; and their unique title was printed on the student's transcript.

10. The permanent record, (transcript), designated May Session courses as three weeks in length by printing the specific beginning and end dates.

11. This year the Office of the University Registrar promoted May Session as part of a 'global' summer, (a S&P recommendation).

Report of Enrollment Data.

(data for Summer I and Summer II reported from Institutional Planning and Analysis reports found on HEADMENU. May Session data reported by the Office of the University Registrar from OSCAR files).

Various Views:

Report of Course Data.
Course Level Courses Sections Enrolled
100 1 2 14
200 2 2 33
300 10 10 153
400 1 1 7
500 14 20 219
600 2 2 12
700 21 34 1238
800 6 11 54
Grand Total
All Levels 57 82 1730

In summary, There were only fourteen 100-400 level courses (18.2% of all course offerings) offered in May Session 1997 compared to 35 courses (41.6%) offered last May Session. We need to have a better distribution of course offerings next May Session.


Our office intends to ask the Faculty for May Session course proposals in August, the same time we begin to create the Spring schedule. It is our hope that more lead time will result in more course offerings, particularly at the undergraduate level. In addition, now that a formal, faculty approval system is in place it should help faculty better understand the rules for submission and approval of courses.

cc Dr. Jerry Odom, Provost

September 12, 1997

This page updated 15 September 1997 by the Office of the Faculty Senate,
and copyright 1997, The Board of Trustees of the University of South Carolina.