NUMBER:   IT 1.08 (formerly DLIS 1.08)
SECTION:  Information Technology    

SUBJECT:  Computer Software Licensing and Distribution               

DATE:     January 5, 1999
LATEST REVISION:  March 6, 2002
                  
Policy for:  All Campuses
Procedure for:    All Campuses
Authorized by:  William F. Hogue
Issued by:      Office of Information Technology

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I.  POLICY

All copyrighted computer software resident on University-owned 
computers must be properly licensed or have written permission for 
its use or distribution.

II.  PROCEDURE


A.  Each administrative unit will maintain on file a listing of 
copyrighted computer software that resides on each University-owned 
computer within their unit.  All copyrighted computer software for 
each computer within the administrative unit must also have on file 
written documentation that proper licenses or written permissions for 
use of the computer software have been obtained.

Individuals may purchase business-related copyrighted computer software 
to load on University-owned computers, so long as a written copy of 
purchased license for the computer software is maintained in the 
administrative unit’s files.

Copies of copyrighted computer software that has been given to the 
University for experimental or research purposes may be loaded on 
University-owned computers, so long as a written permission for use 
(e.g., correspondence, a hardcopy of an e-mail) is maintained in the 
administrative files.

Copies of business-related copyrighted or non-copyrighted computer 
software that is distributed free (sometimes called  freeware may be 
loaded on University-owned computers, so long as it is verifiable that 
the software may be used without charge.


B.  Administrative unit supervisors will, on at least an annual basis, 
inventory the computer software on each University-owned computer within 
their unit to ensure that the procedure delineated in II.A above is 
up-to-date;

Student computer labs should have a notice prominently posted that 
states:   Please do not load software programs on these computers. 

University-owned computers in student computer labs should be inventoried 
at least monthly for compliance with the procedure in II.A above by the 
supervisor of the student computer laboratory. 

C.  Copyrighted computer software found on University-owned computers 
that is not in compliance with procedure II.A above must be removed from 
the computer unless a proper license for the computer software is 
purchased or produced.

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URL http://www.sc.edu/policies/it108.html