University of South Carolina

About Special Events

As part of the University of South Carolina's overall external outreach efforts, the Special Events Office is responsible for the planning, coordination and execution of events sponsored by the Office of the President.

In addition, the Office serves as a resource to the entire University of South Carolina system, providing expertise and guidance in the planning and implementation of events hosted by individual colleges, departments and other campuses.

How to Plan a Special Event

  • Checklist
    This helpful checklist will make sure you have all your bases covered when planning your event, from beginning to end. It covers all stages of planning an event, from creating the budget, to guest lists and invitations, all the way to thank you letters. Whether your event is large or small, you as the event planner decide which aspects of the checklist apply to your event. Download PDF
  • Timeline
    Use this timeline to stay on time when planning your event. It is always better to be early or on time, but in the world of special events, be prepared for last minute work. Download PDF
  • Space Reservations
    The University utilizes 25Live, an online event scheduling and space reservation system. Log on to 25Live using your USC network username and password to search for spaces by size, location or availability and reserve on-campus rooms or venues. Find out more information about the calendar and space reservations system.
  • Banners, Props & Signage
    Creative Services has banners and podium signage bearing the University of South Carolina's official logo available for loan. Props for a variety of events are also available. Email to reserve.

Special Event Photography
University Technology Services offers photography services to capture your special event. View more information

Currell College Annex
University of South Carolina
Columbia, SC 29208
Phone: 803-777-3235
Fax: 803-777-5359

To request assistance in planning your event, please contact the Office of Special Events at 803-777-3235. Groups will be asked to complete a Request for Special Events Services and submit it more than 12 weeks prior to their event. All events will be considered on a case-by-case basis and will be determined based on the availability of Special Events Staff. Please utilize the available links and resources on this page.

Quick Links

Event Planning Resources