Skip to Content

University Technology Services


MS Office 365

Office 365 Project Status

Project Status Report

Project Name: Office365 Faculty/Staff Email Migration
Status Date: 11/14/2017
Description: The primary goal of this project is an organized and well-planned migration of mailboxes from an on premise Exchange 2010 (SP3) email system for all faculty/staff (employees) to Microsoft’s Office 365 cloud-hosted calendaring and email environment. 
Baseline Start Date: January, 2016
Planned End Date: TBD

Project Health

Scope Budget Timeline Overall
Yellow Green Red Red

 Status Details

  • During the past two weeks we:
    • Finalized the February timeline.
    • Finalized application impact analysis. (See Risk 41)
  • Next Milestones
    • Work with customers and AD group to finalize testing timeline.
    • Request self-service solution for duplicate email UPN issue.
  • Project schedule and overall are in Red, until we determine the project timeline (See Issues 39 and 42).
    • Scope in Yellow due to risk of the impact to the external applications, (See Risk 41).

Issues & Risks

Type Description Date Created Assigned to Status Impact

Issue 39

(Critical)

Project temporarily paused - Replanning 

 5/12/2017

Scherba

Open

(11/14) Met with Executive leadership and network managers.  February timeline has been agreed upon.

Issue 005

(Normal)

Need to investigate provisioning changes related to migration of faculty/staff mailboxes (IBM AD Provisioning Changes)

 3/27/2017

Miller

Open

(11/14) Will update after next technical team meeting.

Issue 042 (High)

Target of August 28 to deliver project plan with recommended timeline will be missed

8/25/2017

Scherba

Open

(11/14) Met with Executive leadership and network managers.  February timeline has been agreed upon.

Risk 0015

(Normal)

 Employees/Students may temporarily lose access to student email address, (Risk to email access for approx. 5000 Faculty Staff who also have Student emails)

 1/4/2017

 Cherry

Open

(11/14) This is addressed through project planning and communications.

Risk 0041 (High)

Risk of applications breaking from changes made in email migration.  Could impact scope or schedule

8/25/2017

Scherba, Miller

Open

(11/14) Application Impact Analysis plan has been developed and team is working with customers and AD group to develop testing timeline.

 LEGEND:

Overall Project Health Scope Budget Timeline
Green

No change

 Within budget

On time

 Yellow

Scope change under review

First status in which contingency funds being used or required additional fund request in process

First status in which project deliverable dates are at risk of completion or project schedule changes are requested

 Red

Pending Scope change decision is impacting timeline/budget

Project over or projected to be over budget; OR pending budget change request is impacting timeline/scope

Project is over or projected to be over schedule