From U.S.C. Policy and Procedures - number VMPS 4.00

Anyone, whether faculty, staff, or student, wishing to drive a University/State vehicle must first be authorized by Vehicle Management.

To be eligible, an official copy of the driver's current driving record and a completed record cover form (TS-100) must be on file at Vehicle Management. Driving records can be obtained at the Highway Department. The TS-100 form is available in PDF format here (requires Acrobat plugin).

South Carolina records can be obtained online from the DMV Public Services site. You will receive an "Unofficial" copy that can be submitted with the completed TS-100 form for authorization, but we also require that you send us the "Official" copy once you receive it in the mail. Driving records should be sent to Vehicle Management - 703 Pendleton Street.

There are additional policies regarding the use of 15-passenger vans. They may be viewed here.

After a driving record has been submitted, permanent faculty and staff with a SC license will remain on our database and do not need to resubmit a driving record. Approval to drive for student employees, temporary employees, or employees with an out-of-state license is good for the current school year. Any of these employees who submits a TS-100 form and driving record on or after June 1 will be approved to drive until August 1 of the following year.

A list of all approved drivers will be sent to the appropriate department or college at the beginning of each fiscal year. For more information on driver authorization, please contact Vehicle Management or call 777-3153.

Territorial Limits
An undergraduate student may drive a University/State vehicle outside the general locality of any University campus when the vehicle is being used for official University and student government business or when an advisor is present and the vehicle is being used for student activities. Graduate students have no territorial limits.

Daily or Short-Term vehicle rental is provided by the State Fleet Management Office, which is part of the General Services Division of the South Carolina Budget & Control Board.

State Fleet Management's web site can be found here: http://www.ogs.state.sc.us/statefleet/SFM-index.phtm

A map showing State Fleet Management's location can be found here

Information about State Fleet Management's motorpool operation, rates, etc. can be found here: http://www.ogs.state.sc.us/statefleet/SFM-operations.phtm or you can call the dispatchers at 737-1516 or 737-1517

PLEASE NOTE - Anyone driving a State Fleet vehicle must be approved through USC Vehicle Management. This includes all policies concerning the use of 15 passenger vans.
More information on driver approval can be found here

** NO ALCOHOLIC BEVERAGES CAN BE CONSUMED OR TRANSPORTED ON USC BUSES **

The following rates are effective March 2013:

Bus:
Weekdays - $125.00 per day
Weekends - $185.00 per day

Driver:
Weekdays - 7:30am - 5:00pm - $24.00 per hour
After Hours/Weekends/Holidays - $36.00 per hour - 4 hour minimum

Bus/Driver reservations can be made by submitting a MVRR form or by reserving a bus online .

For further information about bus reservations, contact the Shuttle Coordinators at 777-1080 .

Vehicle Management leases over 100 vehicles to departments throughout the University. Departments are charged on a monthly basis. Departments are charged the base rate plus the mileage rate for miles driven over the course of the month. Vehicle types are listed below. All fuel and maintenance is included in the monthly rate.

Effective January 2013

VEHICLE TYPE	BASE	MILE
SEDAN - COMPACT HYBRID	402.00	0.27
SEDAN - COMPACT	250.00	0.32
SEDAN - INTERMEDIATE	310.00	0.33
SEDAN - FULL	304.00	0.35
SEDAN - COMPACT CROSSOVER	326.00	0.42
ST WAGON - REGULAR	325.00	0.42
ST WAGON - FULL	367.00	0.45
VAN - MINI 7 PASS	365.00	0.42
VAN - FULL 1 TN 12 PASS	279.00	0.49
VAN - FULL 1 TN 14 PASS	331.00	0.49
VAN - FULL HIGH ROOF 10 PASS	536.00	0.52
SUV - INTERMEDIATE 4X2	582.00	0.42
SUV - INTERMEDIATE 4X2	366.00	0.40
SUV - INTERMEDIATE 4X2	382.00	0.42
SUV - FULL 4X2	373.00	0.45
SUV - LARGE 4X2	387.00	0.47
SUV - INTERMEDIATE 4X4	374.00	0.42
SUV - INTERMEDIATE 4X4	409.00	0.42
SUV - FULL 4X4	398.00	0.47
SUV - LARGE 4X4	423.00	0.49
TRUCK - COMPACT 1/4 TN 4X2	297.00	0.40
TRUCK - COMPACT 1/4 TN 4X2	301.00	0.42
TRUCK - INTERMEDIATE 3/8 TN EXT CAB 4X2	276.00	0.40
TRUCK - FULL SIZE 1/2 TN REG CAB 4X2	284.00	0.42
TRUCK - FULL SIZE 1/2 TN EXT CAB 4X2	301.00	0.42
TRUCK - FULL SIZE 1/2 TN EXT CAB 4X4	372.00	0.45
TRUCK - HEAVY DUTY 3/4 TN REG CAB 4X2	279.00	0.45
TRUCK - HEAVY DUTY 3/4 TN CREW CAB 4X2	288.00	0.45
TRUCK - HEAVY DUTY 3/4 TN EXT CAB 4X4	341.00	0.47
VAN - MINI CARGO	265.00	0.35
VAN - MINI CARGO	366.00	0.35
VAN - INTERMEDIATE 1/2 TN CARGO	246.00	0.45
VAN - INTERMEDIATE 3/4 TN CARGO	244.00	0.45
VAN - FULL 1 TN CARGO	264.00	0.47
VAN - FULL HIGH ROOF CARGO	473.00	0.52
LSV-ELECTRIC	250.00	0.00

For information about long term leasing, contact the Director of Vehicle Management at 777-1998.

According to the State Motor Vehicle Management Act, all agencies operating State vehicles must submit monthly mileage reports (DMVM Form 3-78) so that the use of these vehicles can be documented. All departments owning or leasing University vehicles must ensure that these logs are filled out for each vehicle on a daily basis and submitted to Vehicle Management at the end of each month.

Exceptions to this policy are law enforcement vehicles and vehicles weighing over 10,000 pounds GVW.

Blank trip logs can be obtained from Vehicle Management. This form is also available here in PDF format (requires Acrobat plugin).

Departments and Regional Campuses will be issued a fleet Wright Express card for each vehicle that is owned or leased. State Fleet Management issues these cards to USC. For instructions and frequently asked questions concerning the Wright Express fuel card, click here . For information on fuel pricing provided by State Fleet Management, click here . For a site directory provided by Wright Express, click here .

Departments operating USC vehicles are eligible to use the Commercial Vendor Repair Program (CVRP) that is operated by State Fleet Management. For information about this program, call the CVRP at 1-800-277-3686.

State Fleet Management requires VMPS to keep a maintenance history on each University vehicle. When Regional Campuses or other out-of-town institutions take their vehicles to outside vendors for any kind of maintenance, any applicable receipts must be copied and attached to a University Vehicle Maintenance Form. This form must then be sent to Vehicle Management. The form is available in PDF format here .

The following services are available at Vehicle Management (State vehicles only):

Supplies Available:

For information about vehicle maintenance, contact the Shop Foreman at 777-4444