Key Personnel:
 

From U.S.C. Policy and Procedures - number LESA 4.00

Anyone, whether faculty, staff, or student, wishing to drive a University/State vehicle must first be authorized by Vehicle Management.

To be eligible, an official copy of the driver's current driving record and a completed record cover form (TS-100) must be on file at Vehicle Management. Driving records can be obtained at the Highway Department. The TS-100 form is available in PDF format here (requires Acrobat plugin).

South Carolina records can be obtained online from the DMV Public Services site. You will receive an "Unofficial" copy that can be submitted with the completed TS-100 form for authorization, but we also require that you send us the "Official" copy once you receive it in the mail. Driving records should be sent to Chris Howard - Vehicle Management - 703 Pendleton St.

There are additional policies regarding the use of 15-passenger vans. They may be viewed here.

After a driving record has been submitted, permanent faculty and staff with a SC license will remain on our database and do not need to resubmit a driving record. Approval to drive for student employees, temporary employees, or employees with an out-of-state license is good for one year. Any of these employees who submits a TS-100 form and driving record on or after June 1 will be approved to drive until August 1 of the following year.

A list of all approved drivers will be sent to the appropriate department or college at the beginning of each fiscal year. For more information on driver authorization, please contact Chris Howard at 777-9345.

Territorial Limits
An undergraduate student may drive a University/State vehicle outside the general locality of any University campus when the vehicle is being used for official University and student government business or when an advisor is present and the vehicle is being used for student activities. Graduate students have no territorial limits.

As of August 1, 2005, USC Vehicle Management will no longer offer short-term (daily motorpool) rental of University vehicles.
MORE INFORMATION HERE

Vehicle Management has five 40 passenger buses available for rental. Drivers are also available on a limited basis.

** NO ALCOHOLIC BEVERAGES CAN BE CONSUMED OR TRANSPORTED ON USC BUSES **

Rates are as follows:

Bus:
$50.00 per day or $1.00 per mile, whichever is greater

Transit style (Shuttlecock)
** New Rates effective 03-01-2006
Weekdays - $100.00 per day
Weekends - $150.00 per day

Driver:
** New Rates effective 7-1-2006
Weekdays - 7:30am - 5:00pm - $20.00 per hour
After Hours/Weekends/Holidays - $30.00 per hour - 4 hour minimum

Bus/Driver reservations can be made by submitting a MVRR form or by reserving a bus online .

For further information about bus reservations, call Nelson Newbill at 777-0016 .

Vehicle Management leases 175 vehicles to departments throughout the University. Departments are charged on a monthly basis. Departments are charged the monthly rate or the mileage rate; whichever is greater at the end of each month. Vehicle types are listed below. All fuel and maintenance is included in the monthly rate.

FY 07/08

Vehicle type	Mileage	Month
Full Size Sedan	.26	400.00
Regular Sedan	.22	340.00
Full Size Station Wagon	.27	397.00
Regular Station Wagon	.23	346.00
15 Passenger Van read additional policies	.38	392.00
7 Passenger Van	.30	382.00
Utility/Blazer 4x4	.42	419.00
4x4	.62	435.00
1/4 Ton Pickup 4x4	.58	273.00
Pickup	.33	330.00
1/4 Ton Pickup	.24	286.00
Cargo Van	.31	310.00
Mini Cargo Van	.26	312.00
Step Van	.60	330.00

For information about long term leasing, contact Derrick Huggins at 777-5160.

According to the State Motor Vehicle Management Act, all agencies operating State vehicles must submit monthly mileage reports (DMVM Form 3-78) so that the use of these vehicles can be documented. All departments owning or leasing University vehicles must ensure that these logs are filled out for each vehicle on a daily basis and submitted to Vehicle Management at the end of each month.

Exceptions to this policy are law enforcement vehicles and vehicles weighing over 10,000 pounds GVW.

Blank trip logs can be obtained from Vehicle Management. This form is also available here in PDF format (requires Acrobat plugin).

Departments and Regional Campuses will be issued a fleet Wright Express card for each vehicle that is owned or leased. State Fleet Management issues these cards to USC. For instructions and frequently asked questions concerning the Wright Express fuel card, click here . For information on fuel pricing provided by State Fleet Management, click here . For a site directory provided by Wright Express, click here .

Departments operating USC vehicles are eligible to use the Commercial Vendor Repair Program that is operated by State Fleet Management. For information about this program, contact Donnie Longshore at 777-4444.

State Fleet Management requires this department to keep a maintenance history on each University vehicle. When Regional Campuses or other out-of-town institutions take their vehicles to outside vendors for any kind of maintenance, any applicable receipts must be copied and attached to a University Vehicle Maintenance Form. This form must then be sent to Vehicle Management. The form is available in PDF format here .

The following services are available at Vehicle Management (State vehicles only):

Supplies Available:

For information about vehicle maintenance, call Donnie Longshore at 777-4444