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What do you need to do?

Request a purchase without an individual P-Card

Use the Controller’s Office Shared Service for an eligible card purchase. The team completes the transaction and financial processing.

• P-Card Shared Purchasing Service

Apply for, update or close a P-Card

Find the cardholder, liaison, department certification and cancellation forms in one place.

• Find Forms

Reconcile and approve monthly transactions

Review the current expense report guide, missing-receipt form and approval deadlines.

• Reconcilation Help

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P-Card at a Glance

The University of South Carolina participates in the State of South Carolina Purchasing Card Program. A P-Card is a Bank of America Visa issued to an authorized university employee and used only for official university business.

• Maximum total transaction: $4,999.99, including taxes, shipping and fees.
• Only the employee named on the card may use it.
• Personal, restricted and split purchases are prohibited.
• Itemized receipts and required supporting documentation must be retained.

Review allowable and non- allowable purchases [PDF]                                                         

Read P-Card policies and procedures [PDF]

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Reconcile and Approve P-Card Transactions

Begin the expense report early, attach supporting documentation and confirm that the report is fully approved in PeopleSoft by the applicable deadline.

P-Card Cycle and Approval Deadlines

Cycle date	Approval Deadline	Status/Note
Sept. 28–Oct. 27, 2025	Friday, Nov. 7, 2025, at 5 p.m.	Closed
Oct. 28–Nov. 27, 2025	Friday, Dec. 5, 2025, at 5 p.m.	Closed
Nov. 28–Dec. 27, 2025	Friday, Jan. 9, 2026, at 5 p.m.	Closed
Dec. 28, 2025–Jan. 27, 2026	Friday, Feb. 6, 2026, at 5 p.m.	Closed
Jan. 28–Feb. 27, 2026	Friday, March 6, 2026, at 5 p.m.	Closed
Feb. 28–March 27, 2026	Friday, April 3, 2026, at 5 p.m.	Closed
March 28–April 27, 2026	Friday, May 1, 2026, at 5 p.m.	Closed
April 28–May 27, 2026	Friday, June 5, 2026, at 5 p.m.	Closed
May 28–June 27, 2026	Tuesday, June 30, 2026, at noon	Fiscal year-end
June 28–July 27, 2026	Friday, Aug. 7, 2026, at 5 p.m.	Closed
July 28–Aug. 27, 2026	Friday, Sept. 4, 2026, at 5 p.m.	Next Deadline
Aug. 28–Sept. 27, 2026	Friday, Oct. 2, 2026, at 5 p.m.	Scheduled
Sept. 28–Oct. 27, 2026	Friday, Nov. 6, 2026, at 5 p.m.	Scheduled
Oct. 28–Nov. 27, 2026	Friday, Dec. 4, 2026, at 5 p.m.	Scheduled
Nov. 28–Dec. 27, 2026	Friday, Jan. 8, 2027, at 5 p.m.	Scheduled
Dec. 28, 2026–Jan. 27, 2027	Friday, Feb. 5, 2027, at 5 p.m.	Scheduled

Download the printable deadline schedule[PDF]

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Forms, Policies and Training

Expand allApply for or manage a P-Card

• Cardholder Request Form [PDF]
• Department Liaision Request Form [PDF]
• Department Head Compliance Certification [PDF]
• Card Cancellation Form [PDF]

Reconcile and document transactions

• Create an Expense Report for Card Programs - April 2024 [PDF]
• Missing Receipt Affidavit [PDF]
• P-Card Cycle and approval deadlines

Resolve a problem or review compliance

• Card Dispute Form [PDF]
• Purchasing Card FAQ [PDF]
• P-Card Process Control Map [PDF]
• Purchasing Card Policies and Procedures Manual [PDF]

Additional training and reference

• State Government Monthly Charge Card Usage
• P-Card Liaison Updates - May 2022 [PDF]

Questions?

Contact the Purchasing Department for questions about P-Card policy, allowable purchases and procurement requirements. For Shared Service requests.