We have a range of forms, documents and helpful resources to assist you with tasks related to purchasing.
Expand a section to reveal its links and/or documents.
Slideshow Presentations
- Registering as an Offeror [PDF] - This guide outlines the process for prospective suppliers to become "Offerors" in the USC solicitation system.
- Requesting a Supplier User ID [PDF] - This guide outlines the necessary steps for a current USC Supplier to request a User ID using the USC Solicitation System.
- Entering a Solicitation Bid/Proposal [PDF] - This guide outlines the process for Offerors/Suppliers to enter a bid for a solicitation in the USC solicitation system.
- Filtering Solicitation Opportunities [PDF] - This guide outlines the process for Offeror/Suppliers to filter solicitation opportunities when wanting to focus on the event types most relevant to the work they do.
- Supplier Town Hall - March 24, 2021 [PDF]
- Supplier Town Hall - February 25, 2021 [PDF]
Video Recordings
- Offeror Registration Demo [URL]
- Entering a Solicitation Bid Demo [URL]
- Supplier Town Hall Webinar - March 24, 2021 [URL]
- Supplier Town Hall Webinar - February 25, 2021 [URL]
Supplier Portal (New System)
Legacy Solicitations & Awards (Old System)
Policies and Procedures Manual [PDF]
Purchasing Card FAQ [PDF]
Department Liaison Request Form [PDF]
Department Head Compliance Certification [PDF]
Missing Receipt Affidavit [PDF]
Bank of America Documents:P-Card User Training Webinar - April 2021 [URL]
P-Card Liaison Webinar Slideshow - May 2022 [PDF]
How to Create a PeopleSoft Expense Report:
PeopleSoft Training Related Resources [URL]
- Click on the "Team Card/Procurement Card" section.
State Government Spending Transparency Website [URL]
COVID-19 Supplies Internal Order Form [URL] - This form sends an email directly from the website to Purchasing's COVID-19 Supplies inbox with the included responses. A confirmation message appears when the form is successfully submitted.
Property Turn-in/Transfer Form 7 [PDF]
Inventory Control Deletion Request Form 8 [PDF]
Justification for Conference Site Selection Form [PDF]
Nonresident Taxpayer Registration Affidavit Income Tax Withholding Form (I-312) [PDF]
Purchasing Matrix - Competitive Procurement Guidelines [PDF]
Personal Consumption Policy (BUSA 7.05) [PDF]
Freedom of Information Act Requests [URL]
Small and Minority Business Contracting and Certification Directory [URL]
Purchasing Improvement Project
- Office of Organizational Excellence News Page [URL]
- August 2023 Presentation [PDF]
- Full Project Report [PDF]
Strategic Supplier Outreach
Purchasing Updates/Highlights Webinars
- Purchasing Highlights - January 2024
- Purchasing Highlights - March 2024
- Purchasing Highlights - May 2024
- Purchasing Highlights - August 2024
- May 2023 Slideshow [PDF]
- May 2023 Video Recording [URL]
- May 2022 Slideshow [PDF]
- May 2022 Video Recording [URL]
Contractor Diversity & Inclusion Virtual Lunch & Learn
- ZVerse [PDF] - September 23, 2020
- Herald Office System [PDF] - September 9, 2020
- Forms and Supply [PDF] - September 9, 2020
2020 Business Managers Update
- Printing Services & the Copier Center [PDF]
- Division of IT - Things to Know [PDF]
- Procurement Card Update 2020 [PDF]
2019 Business Managers Update
- Methods of Procurement [PDF]
- PeopleSoft Procurement Card Update [PDF]
- PeopleSoft Tips - Using Queries to Analyze Transactions [PDF]
- Fraud: The Role You Play [PDF]
2018 Business Managers Update
Record of Business Solicitation for Small or Minority Vendors [URL] - Submit each instance your department attempts to do business with a small or minority supplier.