Avoid Common Bid/Proposal Mistakes 

• Do not include any of your standard contract forms.
• Unless expressly required, do not include any additional boilerplate contract clauses.
• Reread your entire bid/proposal to make sure your bid/proposal does not take exception to any of the state's mandatory requirements.
• Make sure you have properly marked all protected, confidential, or trade secret information in accordance with the instructions entitled: SUBMITTING CONFIDENTIAL INFORMATION.  Do not mark your entire bid/proposal as confidential, trade secret, or protected. Do not include a legend on the cover stating that your entire response is not to be released.
• Have you properly acknowledged all amendments?  Instructions regarding how to acknowledge an amendment should appear in all amendments issued.
• Make sure your bid/proposal includes a copy of the solicitation cover page.  Make sure the cover page is signed by a person that is authorized to contractually bind your business.
• Make sure your bid/proposal includes the number of copies requested.
• Check to ensure your bid/proposal includes everything requested.
• If you have concerns about the solicitation, do not raise those concerns in your response.  After opening, it is too late. If this solicitation includes a pre-bid/proposal conference or a question & answer period, raise your questions as a part of that process. Please see instructions under the heading "submission of questions" and any provisions regarding pre-bid/proposal conferences.

 

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