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Academic Advising


Advisor Forms and Resources

This page is a dedicated resource for both advisors and students, housing numerous forms, links, and informational PDFs that can assist in the advising process at USC. Additional resources are added often!

Advisement Forms & Reference Tools

Undergraduate Academic Bulletin

The academic bulletin is the official document of record for undergraduate academic programs and policies. This resource should be used for informational purposes only and is subject to change at any time when, in the judgment of the faculty, the president, or the Board of Trustees, such changes are in the best interest of the students and the University.

Undergraduate Academic Bulletin

Change of Major College Directory

This directory provides program information, GPA requirements, and necessary "how to" steps for undergraduate students interested in changing to a program in any of the 11 colleges/schools on the USC-Columbia campus.

Download the Directory [pdf]

Change of College Form

Use this form when you want to switch your major from one college to another.

Download Form [pdf]

Academic Common Market Waiver Form

If you are in the Academic Common Market, you must have this form completed prior to changing your major.

Download Form [pdf]

Special Enrollment/Transient Work

Use this form when you want to take classes at an institution other than USC Columbia. View form.

 

Grade Forgiveness

After receiving a grade of D+, D, F, or WF in a class, you may retake that class once. After you have taken that class you may apply to replace the original grade with the new one. This can only be used twice.

Download Form [pdf]

Academic Map

Students can use the Academic Map to plan out their time at Carolina. By using resources such as the Academic Bulletin and DegreeWorks, students can plan each individual Fall, Spring and Summer semester course load.

Download Form [pdf]

GPA Calculation Worksheet

Students can use the GPA Calculation Worksheet to project their semester GPA based on the grade they anticipate receiving in the courses they are enrolled in.

Download Form [pdf]

Scheduling Worksheet

Students can use the Scheduling Worksheet to plan their weekly schedule when preparing for course registration. This worksheet can also be used to create a weekly time management plan.

Download Form [pdf]

Common Holds & Restrictions

Students can use the Holds side of this worksheet to learn how to view holds on Self-Service Carolina, determine what each hold means, and the requirements for various holds to be lifted. The Restrictions side of this worksheet can be used to decipher registration error codes that may appear when registering for courses.

Download Form [pdf]

Override Request/Seat Notification Request Forms

In some instances, students can reach out directly to the professor or department contact to request an override into a course. In other instances, however, students must complete an override request form or sign up for a seat notification in alert. Please view this document to learn more about departments that utilize an override request form or seat notification form.

Download Form [pdf]

How to Register for Classes Using Self Service Carolina or Schedule Planner

To register for courses, students can register directly in Self Service Carolina or utilize the Schedule Planner tool. View this resource to learn the steps one can take to register using either platform.

Download Form [pdf]

Video Resources

Preparing for Advisement
Registration 
DegreeWorks

 Tools for Advisors

FERPA Form

The Family Education Rights and Privacy Act (FERPA), passed by Congress in 1974, requires educational institutions to provide students access to their educational records, to allow students to correct inaccurate or misleading information in these records, and to limit the release of information to third parties.  Students who wish for advisors to release information to supporters or engage in conversation specific to the student’s record must sign and submit the FERPA waiver to the department granted permission for the identified amount of time.

Download FERPA Form [pdf]

Guide to Transient Course Enrollment

In some programs, and with the permission of the academic dean, students may take up to 18 semester hours of courses in transient status at another institution provided they have a 2.00 USC grade point average; the courses are approved in advance by the academic advisor and dean; and the other institution is fully accredited and the course work meets University specifications for transfer credits.  View this guide for step-by-step processes related to transient course enrollment and where to send transcripts when coursework is complete.

Download Guide [pdf]

Academic Advisor Reflection Tool

This reflection tool, provided to First-Year Academic Advisors, motivates reflection on the support provided to the advisor’s caseloads as well as the advisor’s comprehensive approach to the advising appointment (including preparation before appointment, workflow during appointment, and follow up after appointment).

Download Form [pdf]

Undergraduate Academic Advising Guide

The “Guide to Advising” is a quick-reference resource for undergraduate advisors at the University of South Carolina. The guide contains information on the University Advising Center, policies and procedures related to advising, and scheduling and registration.

Download Guide [pdf]

Guided Conversation Matrix

The Guided Conversation Matrix is a resource Academic Advisors might place on their desk or in their office as a prompt for dialogue during the appointment.  An advisor could refer to the matrix at the start of the appointment to frame the conversation or at the end of the appointment to discuss key advising topics that did not arise in the dialogue.  Advisors are welcome to replace components of the matrix to fit their college or frequent topics that arise.  Utilizing the matrix also allows the student to lead discussion of important topics he/she determines.

Download Matrix [pdf]

Academic Success Coaching Guide

This quick-reference guide outlines the Academic Success Coaching program and how it can help students discover their strengths and plan for their success at USC. 

Download Guide [pdf]