iPoster Guidelines for All Presenters

For consistency among iPosters, these guidelines must be followed by all iPoster presenters.

In the iPosters online template, the following required information can be added by clicking on the corresponding Main Toolbar category. To include the required information below, add text or an audio file to the specific category. Once saved, the information will appear as a button along the bottom of the iPoster when Preview is selected. Viewers can view the information and listen to the audio by clicking on the button. By adding this information as a button at the bottom of your iPoster, you will ensure that reviewers can easily find the required information on each poster, and that the requirements do not take up space on any sections of the iPoster template.

 

Required iPoster Components

ABSTRACT

All iPoster presenters are required to include an abstract by selecting the blue ABSTRACT bar. The abstract must adhere to the 350-word limit and should be the same abstract that was submitted with your Discover UofSC registration.

NARRATION

All iPoster presenters must upload an audio file by selecting the green NARRATION bar. The  narration time limit is five minutes. It will be easy to see the total narration time on the audio file.

Narration Note: Reviewers for all iPoster sessions will be instructed to evaluate the narration in this section and ensure it does not exceed five minutes in length.

 

DISCLOSURES

All iPoster presenters are required to add the following statement by selecting the blue DISCLOSURES bar:
This iPoster does not include any copyrighted material without permission.

Disclosures Note: All iPoster presenters, along with their mentors and co-presenters, are responsible for ensuring that content included on their iPoster does not include any copyrighted material used without permission. For more information on copyright, please refer to the University Libraries copyright resources.

 

PUBLISH

All iPoster presenters are required to publish their posters by Sunday, April 18 at 11:59 pm. To publish a poster, select the blue PUBLISH bar. Publishing your poster allows the conference organizers to start reviewing the posters and checking to see if there are any technical issues with your iPoster that need to be resolved before Discover UofSC. You may continue to work on your iPoster after it is published, so this is not a deadline for completion of the iPoster. Save any changes before logging out, and any changes made after publishing your iPoster will be updated on the iPoster directly. You will not need to publish your poster again. Thursday, April 22 at 3:00 pm is the deadline for making any changes to your poster; after 3:00 pm, the editing features will be locked.

 

COMMUNICATION

All iPosters should be set up to include a method for communication with reviewers and other visitors during Discover UofSC 2021, on Friday, April 23. Presenters should set up their communication method (see the live session and text chat options below) as part of preparing the iPoster. All presentations should have at least one presenter available to respond to communication throughout the assigned presentation session timeframe.

• Morning Session: 10:00 a.m. to 11:30 a.m.
• Afternoon Session: 1:00 p.m. to 2:30 p.m.

Presenters can choose to set up a live session or a text chat as their communication method.

LIVE SESSION
To communicate with reviewers and visitors during the assigned session, iPoster presenters may select the Live Session option (select the blue LIVE SESSION bar).  DUofSC iPoster presenters must use MS Teams for Live Sessions.

MS Teams meetings are accessible by users outside of the organization via a meeting link/URL. Here are resources for setting up a meeting in MS Teams and generating the link/URL you will need to enter in your iPosterSessions Live Session.

• MS Teams Getting Started Guide from the UofSC Service Desk
• Step-by-step guide for setting up a MS Teams meeting
• UofSC presenters may contact the Division of IT Service Desk for help with MS Teams. The service desk is staffed with MS Teams helpers 8 a.m. to 6 p.m. Monday through Friday.

To copy the meeting link/URL from the MS Teams app, select the calendar tab, find the meeting appointment in your calendar (on Friday, April 23), and double-click to open the meeting details. Once inside of the meeting details, you can:

• Select “copy link” from the upper portion of the screen or
• Find the “Click here to join the meeting” link inside of the meeting description, and right-click on that link, then select “Copy Link.”

Live Session Notes:

• Pay close attention to the time zone setting in iPosterSessions when adding a Live Session to your iPoster. All times must be entered in CEST time. To assist presenters with the time conversion, here are the CEST times for the morning and afternoon sessions:
  • Morning Session: 16:00 to 17:30 CEST
  • Afternoon Session: 19:00 to 20:30 CEST
• Be sure to copy the full meeting URL and enter it into your iPoster. If you paste the words “Click here to join the meeting,” into your iPoster, the Live Session link will be broken.

TEXT CHAT
To communicate with reviewers and visitors during the assigned session, iPoster presenters may select the Text Chat option (select the blue TEXT CHAT bar). The text chat thread will be visible to anyone who clicks on the Join Chat button on the bottom of your poster. To start the chat, you must log into your online iPoster template and click on the “Start Chat” button.

Text Chat Note: Pay close attention to the time zone setting in iPosterSessions when adding a Text Chat to your iPoster. All times must be entered in CEST time. To assist presenters with the time conversion, here are the CEST times for the morning and afternoon sessions:

• Morning Session: 16:00 to 17:30 CEST
• Afternoon Session: 19:00 to 20:30 CEST