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CHE Timelines & Bulletin Freeze Charts

Approval Process Timelines

Consult the charts below to determine the deadlines for approval through faculty governance, CHE and SACS.

New Programs

All programs need to be fully approved by SACS before a major code is assigned and before admitting students. The process can take up to 6 months from date of notification to SACS, and may take longer if SACS requests additional information.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE New Program Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

New Program Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Nov 2016
FS: Dec 2016
C&C: Mar 2017
FS: Apr 2017
C&C: Apr 2017
FS: Jun 2017
C&C: Sept 2017
FS: Oct 2017
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Jan 2017 Mar 2017 May 2017 Oct 2017
CHE New Program Proposal Form due to Academic Programs 1/24/2017 4/18/2017 7/25/2017 10/24/2017
Proposal discussed by Board of Trustees Academic Affairs Committee (BOT AA) 3/17/2017 6/9/2017 9/15/2017 12/19/2017
Proposal discussed by Full Board of Trustees 4/21/2017 6/23/2017 10/12/2017 12/19/2017
Academic Programs notifies Commission on Higher Education (CHE) of intent to submit proposal 4/28/2017 6/30/2017 10/20/2017 1/2/2018
Final Proposal due to CHE from President; Provost notifies SACS*** 8/1/2017 10/1/2017 2/1/2018 2/1/2018
Proposals reviewed at Advisory Committee on Academic Programs (ACAP) meeting 9/14/2017 11/30/2017 3/29/2018 3/29/2018
Proposal reviewed at Committee on Academic Affairs & Licensing (CAAL) meeting 10/26/2017 2/8/2018 5/15/2018 5/15/2018
Proposal reviewed at Commission on Higher Education (CHE) meeting 12/7/2017 3/1/2018 6/7/2018 6/7/2018
Program to appear in USC Bulletin
after CHE and SACS approval
Fall 2018 Fall 2018

Fall 2018

Fall 2018

 

Program Modifications

All programs need to be fully approved by SACS before a major code is assigned and before admitting students. The process can take up to 6 months from date of notification to SACS, and may take longer if SACS requests additional information.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE Program Modification Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

Program Modifications Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Nov 2016
FS: Dec 2016
C&C: Mar 2017
FS: April 2017
C&C: Apr 2017 FS: June 2017 C&C: Sept 2017 FS: Oct 2017
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Jan 2017 Mar 2017 May 2017 Oct 2017
CHE Program Modification Proposal Form due to Academic Programs 1/24/2017 4/18/2017 7/25/2017 10/24/2017
Proposal discussed by Board of Trustees Academic Affairs Committee 3/17/2017 5/9/2017 9/15/2017 12/19/2017
Proposal discussed by Full Board of Trustees 4/21/2017 5/23/2017 10/12/2017 12/19/2017
Academic Programs notifies Commission on Higher Education (CHE) of intent to submit proposal 4/28/2017 5/30/2017 10/20/2017 1/2/2018
Final Proposal due to CHE from President; Provost notifies SACS*** 8/1/2017 10/1/2017 2/1/2018 2/1/2018
Proposals reviewed at Advisory Committee on Academic Programs (ACAP) meeting 9/14/2017 11/30/2017 3/29/18 3/29/2018
CHE Staff Approval 10/5/2017 2/1/2018 4/19/18 4/19/18
Program to appear in USC Bulletin after CHE and SACS approval Fall 2018
(approximate)
Fall 2018
(approximate)
Fall 2018
(approximate)
Fall 2018
(approximate)

Program Terminations

All program terminations must be fully approved by CHE and SACS before being removed from the Bulletin.

These dates reflect the shortest amount of time it takes to process a program termination through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponent vet a draft program termination memo with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

Program Termination Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Nov 2016
FS: Dec 2016

 

C&C: Mar 2017
FS: April 2017
C&C: Apr 2017 FS: June 2017 C&C: Sept 2017
FS: Oct 2017
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Jan 2017 Mar 2017 May 2017 Oct 2017
CHE Program Termination Proposal due to Academic Programs 1/24/2017 4/18/2017 7/25/2017 10/24/2017
Proposal discussed by Board of Trustees Academic Affairs Committee 3/17/2017 6/9/2017 9/15/2017 12/19/2017
Proposal discussed by Full Board of Trustees 4/21/2017 6/23/2017 10/12/2017 12/19/2017
Academic Programs/Provost Office notifies Commission on Higher Education (CHE) and SACS 4/28/2017 6/30/2017 10/20/2017 1/2/2018
Program to be removed from USC Bulletin after CHE and SACS approval Fall 2018 Fall 2018 Fall 2018 Fall 2018

New Certificates, 18 hours or less

All programs need to be fully approved by SACS before a major code is assigned and before admitting students.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE New Certificate Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

New Certificates Approval Process Timeline, 18 credit hours or less

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Nov 2016 FS: Dec 2016 C&C: Mar 2017
FS: April 2017
C&C: Apr 2017
FS: June 2017
C&C: Sept 2017
FS: Oct 2017
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Jan 2017 Mar 2017 May 2017 Oct 2017
CHE Program Termination Proposal due to Academic Programs 1/24/2017 4/18/2017 7/25/2017 10/24/2017
Proposal discussed by Board of Trustees Academic Affairs Committee 3/17/2017 6/9/2017 9/15/2017 12/19/2017
Proposal discussed by Full Board of Trustees 4/21/2017 6/23/2017 10/12/2017 12/19/2017
Academic Programs/Provost Office notifies Commission on Higher Education (CHE) and SACS 4/28/2017 6/30/2017 10/20/2017 1/2/2018
Program to appear in USC Bulletin after CHE and SACS approval Fall 2018 Fall 2018 Fall 2018 Fall 2018

 

Pre-Authorizations

Pre-Authorization TImeline for 2017-2018


Faculty Senate

Pre-Authorization Due
to Academic Programs
Currricula and Courses Meeting Faculty Senate Meeting
July 31, 2017 August 22, 2017 September 13, 2017
August 28, 2017 September 18, 2017 October 4, 2017
September 29, 2017 October 16, 2017 November 1, 2017
October 27, 2017 November 13, 2017 December 16, 2017
December 20, 2017 January 22, 2018 February 7, 2018
January 30, 2018 February 19, 2018 March 7, 2018
February 27, 2018 March 19, 2018 April 4, 2018
March 30, 2018 April 16, 2018 June 6, 2018


Graduate Council

Pre-Authorization Due
to Academic Programs
Humanities or Sciences Sub-Committees Graduate Council
July 31, 2017 August 14, 2017 August 28, 2017
August 28, 2017 September 11, 2017 September 25, 2017
September 25, 2017 October 9, 2017 October 23, 2017
October 30, 2017 November 13, 2017 November 27, 2017
November 27, 2017 December 11, 2017 December 11, 2017
December 19, 2017 January 8, 2018 January 22, 2018
January 30, 2018 February 12, 2018 February 26, 2018
February 27, 2018 March 12, 2018 March 26, 2018
March 27, 2018 April 19, 2018 April 23, 2018
April 24, 2018 May 9, 2018 May 15, 2018

 

Academic Planning Calendar

Consult the planning calendar below to determine deadlines for getting proposals approved for entry into the academic bulletin.

Approval Entities 2018-2019 2019-2020 2020-2021 2021-2022
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Oct 2017 C&C
Nov 2017 FS
Oct 2018 C&C
Nov 2018 FS
Oct 2019 C&C
Nov 2019 FS
Oct 2020 C&C
Nov 2020 FS
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Nov 2017 Nov 2018 Nov 2019 Nov 2020
FINAL DEADLINE FOR FACULTY GOVERNANCE APPROVAL Dec 2017 Dec 2018 Dec 2019 Dec 2020
BULLETIN FREEZE DATE Dec 15, 2017 Dec 15, 2018 Dec 15, 2019 Dec 15, 2020
MASTER SCHEDULE &
BULLETIN PUBLISH DATE
Feb 2018 Feb 2019 Feb 2020 Feb 2021