Skip to Content

Office of the Provost


University Policies

Policy Making and Review Procedures

The Office of the Provost maintains USC's Policies and Procedures Manual and coordinates review and approval of all university policies with campus- and system-wide application. A new or revised policy must follow the approval process in order to be properly vetted and approved.

The university policy, UNIV 1.00 Policy on Policies: Development and Oversight of University Policies [pdf], governs the development and oversight of all formal university policies.

Division Policy Development

A new or revised policy is drafted and vetted within the division. All policies must be formatted according to the standard university policy template. All revised policies must show edits with track changes.

Forward to the Provost

The responsible officer or policy liaison forwards the new or revised policy to the Office of the Provost. 

Review

The Office of the Provost coordinates internal review for all policies. According to the amount and/or type of edits made to the policy, the office will determined if a revised policy is substantive or non-substantive. All substantive and new polices will be posted on the Office of the Provost's draft new and revised policies webpage, and distributed to USC's Executive Council and Council of Academic Deans for a two week reviewing period. Non-substantive polices will be reviewed by the Office of the Provost and sent for presidential approval. 

Comment Period

The university community is encouraged to comment on the posted policies.  All comments are sent to the responsible officer of the division, unless otherwise specified. All comments are considered by the division for finalization of the policy.

Final Version Forwarded to Provost

The responsible officer or policy liaison forwards the final version of the policy to the Office of the Provost. 

Presidential Approval

The provost forwards the final version to the president. The president will approve the policy and send back to the Office of the Provost. The Office of the Provost will notify the responsible officer and policy liaison. The policy is forwarded to Board of Trustees when appropriate.     

Final Version Uploaded

The final version of the policy is added electronically to USC's Policies and Procedures Manual. 

 

Policy Oversight

Each division has a responsible officer and a policy liaison.

The responsible officer is the division head and develops, authorizes and implements that division's policies. The officer is responsible to keep all division policies up-to-date and revise policies to reflect current policy, practice and procedure of the university. Each university policy should be reviewed by the originating division and revised as necessary at least every five years.

The responsible officer annually appoints a policy liaison who will serve as the main point of contact with the Office of the Provost for all policy-related matters for the division or campus.

Policy Maintenance

The Office of the Provost maintains a policy archive containing all known copies of obsolete and deleted university policies, including previous versions of faculty manuals. Campus-specific policies are maintained by the respective chancellor's or dean's office and are available on campus websites.

If there is a discrepancy between a division version of a policy and the USC policies and procedures manual, the version in the electronic Policies and Procedures Manual is considered the official policy. Divisions may not have separate websites with duplicate versions of the policies. All division websites and paper documents should reference the policies in the Policies and Procedures Manual.