Policy Oversight The Policies and Procedures Manual is published in electronic format only by the Provost's Office and is available online at http://www.sc.edu/policies. This online manual contains all official, University-approved versions of University Policies.

Responsible Officers
University Policies in the Policies and Procedures Manual are organized by administrative division. Each division head is considered the "Responsible Officer" for the development, authorization and implementation of that division's University Policies.

Policy Liaisons
Each Responsible Officer annually appoints a Policy Liaison who will serve as the main point of contact with the Provost's Office for all policy-related matters for the division or campus.

Faculty Manuals
Campus chief academic affairs officers are responsible for ensuring that all Faculty Manuals are kept up-to-date and revised to reflect newly approved University Policies within six months of approval.

Provost Office
The Provost's Office maintains the official Policies and Procedures Manual for the University, and coordinates review and approval of all University Policies and Faculty Manuals.

Policy Development & Approval The Provost's Office coordinates the review and approval process for all new, revised and potentially repealed system-wide University Policies. All system-wide University Policies with the exception of Board of Trustee policies (BTRU) must be approved by the president.

The required policy format is below, as well as links to the full Policy on Policies and a flowchart outlining the approval process.

• Sample Policy Template (Word)
• UNIV 1.00 Policy on Policies: Development and Oversight of University Policies (PDF)
• Approval Process Flowchart (PDF)

Policy Maintenance University Policy Archive
The Provost's Office maintains a policy archive containing all known copies of obsolete and deleted University Policies, including previous versions of Faculty Manuals.

Campus-specific Senior and Regional campus policies are maintained by the respective Chancellor's or Dean's Office and are available on campus websites as appropriate.

Maintenance & Review Schedule
Responsible Officers ensure that the division's University Policies are up to date and revised when necessary to reflect current policy, practice and/or procedures. Each University Policy should be reviewed by the originating unit and revised as necessary at least every five years.

Duplicate Versions of Policies
If there is a discrepancy between a unit version of a policy and the Policies and Procedures Manual version, the version in the electronic Policies and Procedures Manual at http://www.sc.edu/policies will be considered the official version.

Units may not have separate websites with duplicate versions of the policies. All unit websites and paper documents should reference the policies available at http://www.sc.edu/policies.

Questions? Contact the appropriate divisional Policy Liaison or Responsible Officer, or the Provost's Office at 803-777-2808 or provost@sc.edu for more information.