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ASPH implemented a 4-day limit on proposal submissions

ASPH implements a 4 full business days limit on proposal submissions. All completed proposals must be submitted in USCERA and Cayuse or any other sponsored electronic proposal system at least 4 full business days prior to the agency due date. This is to ensure enough time so that OoR staff can carefully check proposals for errors, and correct those prior to submission by SAM. The suggested lead time for full review is 7 full business days.

Please ensure the following when submitting grant applications:

  1. As PI, submit the completed proposals at least 4 full business days prior to due date. (Note: failure to do so may result in the submission being rejected for that deadline). For example, if the proposal is due on Tuesday at 5 PM then the completed proposal is due the previous Wednesday at 5 PM.
  2. As PI, if you have outside collaborators, it is your responsibility to ensure that the collaborators (and their respective institutions) provide proper forms (budget, budget justification, statement of work, biosketches, letters of commitment, etc.) prior to the 4 full business days limit.
  3. If you are a Co-I on a proposal to a different institution (i.e. USC is a subaward), the 4 full business day rule applies to the institution’s deadline and not the main sponsor’s deadline. For example, if you are collaborating with a faculty member at Duke University and submitting a proposal to NIH, then ASPH’s deadline is 4 full business days prior to Duke’s deadline, not the NIH’s deadline.
  4. If you are a Co-I on a proposal in a different college ASPH does not require the PI to follow the ASPH deadline rule, but we do require to include in USCERA an Excel budget outlining YOUR PROPOSED FUNDS, so if funded, there will be no discrepancies re who-gets-what.

Exceptions to the deadline will only be approved on a case-by case basis, if there is a solid-reason explaining tardiness. If you believe that you proposal is not going to meet the deadline do not wait to submit your proposal in USCeRA, but send a waiver of deadline exception as soon as possible to Charlotte ( in OoR office before the 4 full business days deadline. Our office will review the waiver and render a decision within the same day. A copy of the waiver is listed below.

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