Skip to Content

Office of the Provost

BOT/CHE Timelines & Bulletin Freeze Charts

Approval Process Timelines

Consult the charts below to determine the deadlines for approval through faculty governance, CHE and SACS.

All programs need to be fully approved by SACS before a major code is assigned and before admitting students. The process can take up to 6 months from date of notification to SACS, and may take longer if SACS requests additional information.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE New Program Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

New Program Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule

C&C: April 2020

FS: June 2020

C&C: Aug 2020

FS: Sept 2020

C&C: Nov 2020

FS: Dec 2020

C&C: March 2021

FS: April 2021

Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule

April/May 2020

Aug/Sept 2020

Nov/Dec 2020

Jan/Feb 2020

CHE New Program Proposal Form due to Academic Programs

8/1/2020

10/1/2020

12/15/2021

2/15/2021

Proposal discussed by Board of Trustees Academic Excellence Committee (BOT AE&SE)

9/11/2020

12/15/2020

2/19/2020

4/9/2021

Proposal discussed by Full Board of Trustees

10/9/2020

12/15/2020

2/19/2021

4/9/2021

Academic Programs notifies Commission on Higher Education (CHE) of intent to submit proposal

10/30/2020

2/1/2020

3/1/2021

5/1/2021

Final Proposal due to CHE from President; Provost notifies SACS***

11/1/2020

2/1/2020

3/1/2021

5/1/2021

Proposals reviewed at Advisory Committee on Academic Programs (ACAP) meeting

3/25/2021

3/25/2021

9/16/2021

9/16/2021 or 11/18/2021

Proposal reviewed at Committee on Academic Affairs & Licensing (CAAL) meeting

5/13/2021

5/13/2021

10/28/2021

10/28/2021 or 2/10/2022

Proposal reviewed at Commission on Higher Education (CHE) meeting

6/3/2021

6/3/2021

12/3/2021

3/TBD/2022

Program to appear in USC Bulletin
after CHE and SACS approval

Fall 2021

(approximate)

Fall 2021

(approximate)

Fall 2022

(approximate)

Fall 2022

(approximate)

 

All programs need to be fully approved by SACS before a major code is assigned and before admitting students. The process can take up to 6 months from date of notification to SACS, and may take longer if SACS requests additional information.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE Program Modification Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

Program Modifications Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Apr 2020  FS: Jun 2020
C&C: Aug/Sept 2020
FS: Sept/Oct 2020
C&C: Nov 2020
FS: Dec 2020
C&C: Feb 2021
FS: Mar 2021
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
May 2020
Sept 2020
Dec 2020
Mar 2021
CHE Program Modification Proposal Form due to Academic Programs
7/15/2020
10/15/2020
12/15/2020
1/15/2021
Proposal discussed by Board of Trustees Academic Excellence Committee (BOT AE&SE) 9/11/2020 12/15/2020 2/19/2021 3/19/2021
Proposal discussed by Full Board of Trustees 10/9/2020 12/15/2020 2/19/2021 4/23/2021
Academic Programs notifies Commission on Higher Education (CHE) of intent to submit proposal
10/30/2020
10/30/2020
3/1/2021
8/1/2021
Final Proposal due to CHE from President; Provost notifies SACS***
11/1/2020
11/1/2020
3/1/2021
6/1/2021
Proposals reviewed at Advisory Committee on Academic Programs (ACAP) meeting 11/19/2020 3/25/2021 9/16/2021 9/16/2021
CHE Staff Approval (approximate 3 months post-ACAP)
2/15/2021
6/25/2021
12/15/2021
12/15/2021
Program to appear in USC Bulletin after CHE and SACS approval
Fall 2021 (approximate)
Fall 2021/Spring 2022 (approximate)
Fall 2022 (approximate)
Fall 2022 (approximate)

All program terminations must be fully approved by CHE and SACS before being removed from the Bulletin.

These dates reflect the shortest amount of time it takes to process a program termination through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponent vet a draft program termination memo with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

Program Termination Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Apr 2020
FS: Jun 2020
C&C: Aug 2020 FS: Sept 2020
C&C: Nov 2020 FS: Dec 2020
C&C: Feb 2021
FS: Mar 2021
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
May 2020
Sept 2020
Dec 2020
Mar 2021
CHE Program Termination Proposal due to Academic Programs
7/15/2020
10/15/2020
12/15/2020
4/15/2021
Proposal discussed by Board of Trustees Academic Excellence Committee (BOT AE&SE)
9/11/2020
12/15/2020
2/19/2021
6/11/2021
Proposal discussed by Full Board of Trustees
10/9/2020
12/15/2020
2/19/2021
6/25/2021
Academic Programs/Provost Office notifies Commission on Higher Education (CHE) and SACS
10/15/2020
12/15/2020
3/1/2021
7/1/2021
Program to be removed from USC Bulletin after CHE and SACS approval
Fall 2021 (approximate)
Fall 2021 
(approximate)
Fall 2021
(approximate)
Fall 2021 or Fall 2022 (approximate)

All programs need to be fully approved by SACS before a major code is assigned and before admitting students.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE New Certificate Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

New Certificates Approval Process Timeline, 18 credit hours or less

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Apr 2020
FS: Jun 2020
C&C: Aug/ Sept 2020
FS: Sept 2020
C&C: Nov 2020
FS: Dec 2020
C&C: Feb/Mar 2021 FS:Mar/Apr 2021
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
May 2020 Sept 2020 Dec 2020 Mar 2021
CHE Program Termination Proposal due to Academic Programs 7/15/2020 10/15/2020 12/15/2020 4/1/2021
Proposal discussed by Board of Trustees Academic Excellence Committee (BOT AE&SE) 9/11/2020 12/15/2020 2/19/2021 6/11/2021
Proposal discussed by Full Board of Trustees 10/9/2020 12/15/2020 2/19/2021 6/25/2021
Academic Programs/Provost Office notifies Commission on Higher Education (CHE) and SACS 10/30/2020 2/1/2021 3/1/2021 7/1/2021
Program to appear in USC Bulletin after CHE and SACS approval Fall 2021
(approximate)
Fall 2021
(approximate)
Fall 2021
(approximate)
Fall 2021 or Fall 2022
(approximate)

 

Pre-Authorization TImeline for 2020-2021


Faculty Senate

Pre-Authorization Due
to Academic Programs
Currricula and Courses Meeting Faculty Senate Meeting
April 2020 May 2020 June 2020
June 2020 Aug 2020 Sept 2020
Sept 2020 Oct 2020 Nov 2020
Nov 2020 Feb 2021 Mar 2021


Graduate Council

Pre-Authorization Due
to Academic Programs
Humanities or Sciences Sub-Committees Graduate Council
August 15, 2020 September 14, 2020 September 28, 2020
September 15, 2020 October 12, 2020 October 26, 2020
October 15, 2020 November 9, 2020 November 23, 2020
November 15, 2020 December 7, 2020 December 7, 2020 OR Feb 2021

 

Academic Planning Calendar

Consult the planning calendar below to determine deadlines for getting proposals approved for entry into the academic bulletin.

Approval Entities 2021-2022 2022-2023 2023-2024 2024-2025
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Oct 2020 C&C
Nov 2020 FS
Oct 2021 C&C
Nov 2021 FS
Oct 2022 C&C
Nov 2022 FS
Oct 2023 C&C
Nov 2023 FS
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Nov 2020 Nov 2021 Nov 2022 Nov 2023
FINAL DEADLINE FOR FACULTY GOVERNANCE APPROVAL Dec 2020 Dec 2021 Dec 2022 Dec 2023
BULLETIN FREEZE DATE (Registrar's Office) Dec 15, 2020 Dec 14, 2021 Dec 20, 2022 Dec 19, 2023
MASTER SCHEDULE &
BULLETIN PUBLISH DATE
Feb 2021 Feb 2022 Feb 2023 Feb 2024

Challenge the conventional. Create the exceptional. No Limits.

©