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CHE Timelines & Bulletin Freeze Charts

Approval Process Timelines

Consult the charts below to determine the deadlines for approval through faculty governance, CHE and SACS.

All programs need to be fully approved by SACS before a major code is assigned and before admitting students. The process can take up to 6 months from date of notification to SACS, and may take longer if SACS requests additional information.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE New Program Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

New Program Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule

C&C: Mar 2020

FS: Apr 2020

C&C: Apr 2020

FS: Jun 2020

C&C: Aug 2020

FS: Sept 2020

C&C: Nov 2020

FS: Dec 2020
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule

Mar/ Apr 2020

Apr/ May 2020

Aug/ Sept 2020

Nov/ Dec 2020
CHE New Program Proposal Form due to Academic Programs

5/1/2020

7/15/2020

10/15/2020

1/15/2021
Proposal discussed by Board of Trustees Academic Affairs Committee (BOT AA)

6/5/2020

9/11/2020

12/15/2020

3/19/2021
Proposal discussed by Full Board of Trustees

6/19/2020

10/9/2020

12/15/2020

4/23/2021
Academic Programs notifies Commission on Higher Education (CHE) of intent to submit proposal

7/1/2020

10/30/2020

2/1/2021

5/1/2021
Final Proposal due to CHE from President; Provost notifies SACS***

8/1/2020

11/1/2020

2/1/2021

6/1/2021
Proposals reviewed at Advisory Committee on Academic Programs (ACAP) meeting

9/17/2020; or 11/19/2020

3/25/2021

3/25/2021

9/16/2021
Proposal reviewed at Committee on Academic Affairs & Licensing (CAAL) meeting

10/29/2020; or

2/11/2021

5/13/2021

5/13/2021

10/28/2021
Proposal reviewed at Commission on Higher Education (CHE) meeting

12/3/2020; or 3/5/2021

6/3/2021

6/3/2021

12/4/2020
Program to appear in USC Bulletin
after CHE and SACS approval

Fall 2021

(approximate)

Fall 2021

(approximate)

Fall 2021

(approximate)

Fall 2022

(approximate)

 

All programs need to be fully approved by SACS before a major code is assigned and before admitting students. The process can take up to 6 months from date of notification to SACS, and may take longer if SACS requests additional information.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE Program Modification Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

Program Modifications Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
C&C: Mar 2020 FS: Apr 2020
C&C: Apr 2020 FS: Jun 2020
C&C: Aug/Sept 2020
FS: Sept/Oct 2020
C&C: Nov 2020 FS: Dec 2020
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Mar 2020
May 2020
Sept 2020
Dec 2020
CHE Program Modification Proposal Form due to Academic Programs
5/1/2020
7/15/2020
10/15/2020
1/15/2021
Proposal discussed by Board of Trustees Academic Affairs Committee 6/5/2020 9/11/2020 12/15/2020 3/19/2021
Proposal discussed by Full Board of Trustees 6/19/2020 10/9/2020

 

12/15/2020		 4/23/2021
Academic Programs notifies Commission on Higher Education (CHE) of intent to submit proposal
7/1/2020
10/30/2020
2/1/2021
5/1/2021
Final Proposal due to CHE from President; Provost notifies SACS***
8/1/2020
11/1/2020
2/1/2021
6/1/2021
Proposals reviewed at Advisory Committee on Academic Programs (ACAP) meeting 9/17/2020 11/19/2020 3/25/2021 9/16/2021
CHE Staff Approval (approximate 3 months post-ACAP)
12/15/2020
2/15/2021
6/15/2021
2/15/2022
Program to appear in USC Bulletin after CHE and SACS approval
Fall 2021 (approximate)
Fall 2021(approximate)
Fall 2021 (approximate)
Fall 2022 (approximate)

All program terminations must be fully approved by CHE and SACS before being removed from the Bulletin.

These dates reflect the shortest amount of time it takes to process a program termination through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponent vet a draft program termination memo with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

Program Termination Approval Process Timeline

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule

C&C: Mar 2020 
FS: Apr 2020

C&C: Apr 2020
FS: Jun 2020

C&C: Aug 2020 FS: Sept 2020
C&C: Nov 2020 FS: Dec 2020
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule
Mar 2020
May 2020
Sept 2020
Dec 2020
CHE Program Termination Proposal due to Academic Programs
5/1/2020
7/15/2020
10/15/2020
1/15/2021
Proposal discussed by Board of Trustees Academic Affairs Committee
6/5/2020
9/11/2020
12/15/2020
3/19/2021
Proposal discussed by Full Board of Trustees
6/19/2020
10/9/2020
12/15/2020
4/23/2021
Academic Programs/Provost Office notifies Commission on Higher Education (CHE) and SACS
7/1/2020
10/30/2020
2/1/2020
5/1/2020
Program to be removed from USC Bulletin after CHE and SACS approval
Fall 2020 (approximate)
Fall 2020 
(approximate)
Fall 2021
(approximate)
Fall 2021 or Fall 2022 (approximate)

All programs need to be fully approved by SACS before a major code is assigned and before admitting students.

These dates reflect the shortest amount of time it takes to process a proposal through the approval cycle. If the deadlines in one approval process are not met, the proposal will rotate into the next subsequent approval cycle.

It is recommended that proponents vet a draft CHE New Certificate Proposal Form with Academic Programs prior to the due date. Due dates to Academic Programs are firm; if dates are not met, proposals will rotate into the next subsequent cycle.

New Certificates Approval Process Timeline, 18 credit hours or less

Approving Entities        
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule		 C&C: Mar 2020
FS: Apr 2020 		C&C: Apr 2020
FS: Jun 2020 		C&C: Aug/Sept 2020
FS: Sept 2020		 C&C: Nov 2020
FS: Dec 2020
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule		 Mar 2020 May 2020 Sept 2020 Dec 2020
CHE Program Termination Proposal due to Academic Programs 5/1/2020 7/15/2020 10/15/2020 1/15/2021
Proposal discussed by Board of Trustees Academic Affairs Committee 6/5/2020 9/11/2020 12/15/2020 3/19/2021
Proposal discussed by Full Board of Trustees 6/19/2020 10/9/2020 12/15/2020 4/23/2021
Academic Programs/Provost Office notifies Commission on Higher Education (CHE) and SACS 7/1/2020 10/30/2020 2/01/2021 5/1/2021
Program to appear in USC Bulletin after CHE and SACS approval Fall 2020
(approximate) 		Fall 2020
(approximate) 		Fall 2020
(approximate) 		Fall 2020 or Fall 2021
(approximate)

 

Pre-Authorization TImeline for 2020-2021


Faculty Senate

Pre-Authorization Due
to Academic Programs 		Currricula and Courses Meeting Faculty Senate Meeting
January  2020 February 2020 March 2020
February 2020 March 2020 April 2020
March  2020 May 2020 June 2020
April 2020 September 2020 October 2020


Graduate Council

Pre-Authorization Due
to Academic Programs 		Humanities or Sciences Sub-Committees Graduate Council
January 15, 2020 February 2020 February 24, 2020
February 15, 2020 March 2020 March 23, 2020
March 15, 2020 April 2020 April 27, 2020
April 15, 2020 May 2020 May 11, 2020

 

Academic Planning Calendar

Consult the planning calendar below to determine deadlines for getting proposals approved for entry into the academic bulletin.

Approval Entities 2020-2021 2021-2022 2022-2023 2023-2024
Faculty Senate and C&C Committee
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule		 Oct 2019 C&C
Nov 2019 FS		 Oct 2020 C&C
Nov 2020 FS		 Oct 2021 C&C
Nov 2021 FS		 Oct 2022 C&C
Nov 2022 FS
Graduate Council and GC Committees
APPS proposals due 10 days prior to meeting
Meets 9 times each Academic Year
Schedule		 Nov 2019 Nov 2020 Nov 2021 Nov 2022
FINAL DEADLINE FOR FACULTY GOVERNANCE APPROVAL Dec 2019 Dec 2020 Dec 2021 Dec 2022
BULLETIN FREEZE DATE (Registrar's Office) Dec 15, 2019 Dec 15, 2020 Dec 15, 2021 Dec 15, 2022
MASTER SCHEDULE &
BULLETIN PUBLISH DATE 		Feb 2020 Feb 2021 Feb 2022 Feb 2023

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