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Office of the Controller


Travel

Travel is responsible for the review and disbursement of funds in accordance with university policies and procedures. Our staff process travel payments and reimbursements for faculty, staff, non-employees and students.

Travel Advances

Travel advances are payment type that are issued to advance funds for business purpose travel and may only be issued ten days prior to the travel.  These are typically for student travel and for some travel on our campuses.  The Columbia campus does not utilize travel advances.  All travel advances must be settled within seven business days of return.

Travel Agencies

Use the table below to find an University approved travel agency:

 

Travel Agency Domestic Fare
Service Fee
International Fare
Service Fee
Rail Fare
Service Fee
Keywords
(hidden column)
Bailey Travel Ltd d/b/a Advantage Travel
1-888-782-8811
3523 Driftwood Pt. Rd.
Gilbert, SC 29054
sharonkayford@gmail.com
 $40.00 $50.00  $40.00 tag 1, tag2
Carolinas Motor Club, Inc.
1-800-978-3359
6600 AAA Drive
Charlotte, NC 28212
corporatetravel@aaacarolinas.com
$40.00  $40.00 $40.00  
CW Government Travel, Inc. d/b/a CWTSato Travel
1-800-720-8948
4300 Wilson Blvd. Suite 500
Arlington, VA 22203-4178
 $35.00 $35.00 $35.00  
Forest Lake Travel, Inc.
(803) 738-1520
4505 Forest Drive
Columbia, SC 29206
 $40.00 $40.00

$40.00

 
Horizon Travel, Inc. d/b/a Travel Leaders
(803) 358-2220
109 Old Chapin Rd. Ste. G
Lexington, SC 29072
charris@travelleaders.com
$40.00 $50.00

$40.00

 
Key Travel, Inc.
(646) 218-2100
Two Penn Plaza
1500 JFK Blvd. Ste 1301
Philadelphia, PA 19102
universitytravel@keytravel.com
$25.00 $25.00 $25.00  
Little Travel
(803) 790-0434
1526 Shirley Street
Columbia, SC 29205
lynne.jumper@gmail.com
$30.00 $40.00 $40.00  
Travel Unlimited
(803) 798-8122
100 Ashland Park Lane Ste F
Columbia, SC 29210
randy@travelunlimitedsc.com
nanette@travelunlimitedsc.com
matthew@travelunlimitedsc.com
$30.00 $40.00 $30.00  

 

Travel & Expense Authorization

All Expense Reports require the following:

Travel Reimbursement Voucher (TRV)

The Travel Reimbursement Voucher (TRV) is used to reimburse a student or non-USC employee for travel expenses.  The form below should be completed, signed and mailed to the Controller’s Office along with any supporting documentation.

Travel Reimbursement Voucher [pdf]

Diners Club Card Program

This program is intended to provide employees with a means of financing their official University travel expenses.  The Diners Club Travel Card is to be used for University business travel expenses only. The cardholder is responsible for making payments directly to Diners Club for any charges they incur. 

Approval from the employee’s supervisor/manager will be required before the Diners Club application process can be completed.  Once the employee’s application has been approved and processed, the card will be mailed to the billing address submitted on the application. 

Diners Club Travel Card Online Application process

Corporate Card applicant completes and submits their online application:

  1. Go to the following website: https://www.dinersclubnorthamerica.com/ptl/en/US/apply/entry.jsp and enter the following application ID: 83638436  - OR -  Use the following link, with your 8-digit application ID embedded in the URL: https://www.dinersclubnorthamerica.com/ptl/handleApp?appId=83638436&%23d=/ptl/franchises/US/jsps/apply/&%23action=init
  2. Complete and submit the application to the Travel Account Administrator (Jade Norris-Young) for approval. 
  3. The applicant’s supervisor/manager must notify the Travel Account Administrator that the employee is approved to receive a Diners Club Travel Card for University business travel.  

Once the application has been approved and processed, the card will be mailed to the billing address submitted on the application.

Expense Module Correction Form

Expense Module Correction Forms are used to adjust or correct paid expense reports for Travel, Procurement Cards and Team Cards.  These adjustments or corrections may include but are not limited to departments, funds, accounts, projects and distribution amounts.  The use of this module will allow corrections and adjustments to be connected directly with the original expense report. 

The form below should be completed, signed and emailed to GENACCTG@mailbox.sc.edu along with any supporting documentation.  To process these requests more efficiently, please place the following in your email subject:

  • Travel Exp. Module Corrections (for Travel expense reports)
  • P-Card Exp. Module Corrections (for Procurement card expense reports)
  • Team Card Exp. Module Corrections (for Team card expense reports)

Expense Module Correction Form [pdf]