Grants and Funds Management

Grants and Funds Management is responsible for the accounting and management of all restricted grants and contracts within the university system.

Our Services

The Grants and Funds Management team:

monitors all sponsored programs
reviews expenses for compliance with grant terms and Uniform Guidance
prepares and submits all invoices for sponsored programs , applies payments, and performs collections as necessary
prepares all financial reporting, and provides financial status information for sponsors
manages external sponsor audits and desk reviews
responsible for set up of all sponsored programs in PeopleSoft
responsible for close out of all sponsored program awards in PeopleSoft
prepares and negotiates indirect cost rate agreement

Department Number	Grant Accountant	Department Name	Keywords (hidden column)
100100	Tonya Lewis	INST FAMILIES IN SOCTY	tag 1, tag2
100300	Tonya Lewis	WOMENS STUDY PROGRAM
100600	Daniel Jamison	ENVIRONMENT & SUSTAINABILITY
100700	Tonya Lewis	PRE-PROFESSIONAL ADVISING
100900	Tonya Lewis	USC CONNECT
101200	Tonya Lewis	DoIT MEDIA SERVICES
111000	Kimberly Welp	COLLEGE OF PHARMACY
111200	Kimberly Welp	PHARMACEUTICALS AND HEALTH OUT
111400	Kimberly Welp	PALMETTO POISON CENTER
111500	Kimberly Welp	CLINICAL PHARMACY
111600	Kimberly Welp	COBRE CENTER RESEARCH
112000	Daniel Jamison	NURSING DEANS OPERATING ACCT
112072	Daniel Jamison	NURSING FEDERAL GRANTS
112073	Daniel Jamison	PHILANTHROPIC GRANTS
112100	Daniel Jamison	IRC OPERATIONAL FUNDS
112300	Daniel Jamison	FACULTY SUMMER
115000	Maria (Frennie) Noah	ARNOLD SCH PUBLIC HEALTH
115019	Maria (Frennie) Noah	OFFICE OF STUDY OF AGING
115100	Maria (Frennie) Noah	ENVL HEALTH SCIENCES (MAIN)
115200	Maria (Frennie) Noah	EPIDEMIOLOGY AND BIOSTATISTICS
115300	Rebecca DeNisi	DEPARTMENT OF EXERCISE SCIENCE
115400	Maria (Frennie) Noah	HLTH PROMO, EDUC & BEHAV
115500	Maria (Frennie) Noah	COMUNCATN SCI & DISORDERS
115700	Maria (Frennie) Noah	PREVENTION RESEARCH CNTR
115800	Maria (Frennie) Noah	CNT FOR HLTH SRV &POL RES
115900	Maria (Frennie) Noah	CNT FOR RES IN NUTRITION
120401	Tonya Lewis	UNIVERSITY 101
120700	Tonya Lewis	LINGUISTICS PROGRAM
120800	Tonya Lewis	FILM AND MEDIA STUDIES
120900	Tonya Lewis	CONFUCIUS INSTITUTE
121000	Tonya Lewis	COLLEGE OF ARTS & SCIENCES
122000	Tonya Lewis	CRIMINOLOGY & CRIMINAL JUSTICE
125100	Tonya Lewis	SCHOOL OF VISUAL ART & DESIGN
125200	Tonya Lewis	COMPARATIVE LITERATURE
125300	Tonya Lewis	ENGLISH
125500	Tonya Lewis	SCHOOL OF MUSIC
125600	Tonya Lewis	PHILOSOPHY
125700	Tonya Lewis	RELIGIOUS STUDIES
125800	Tonya Lewis	THEATRE AND DANCE
126100	Tonya Lewis	LANG, LIT, AND CULTURES
130100	Tonya Lewis	BIOLOGICAL SCIENCES
130200	Tonya Lewis	CHEMISTRY & BIOCHEMISTRY
130400	Tonya Lewis	EARTH AND OCEAN SCIENCES
130500	Tonya Lewis	MARINE SCIENCE
130600	Tonya Lewis	MATHEMATICS
130700	Tonya Lewis	PHYSICS & ASTRONOMY
130800	Tonya Lewis	STATISTICS
130900	Tonya Lewis	CENTER FOR SCIENCE EDUCATION
131000	Sylvira Grady	CENTER FOR SCIENCE EDUCATION
131300	Sylvira Grady	CENTER COLON CANCER RES ADMIN
135200	Sylvira Grady	MILITARY SCIENCE (ARMY ROTC)
135300	Sylvira Grady	SOCIOLOGY
135400	Sylvira Grady	GEOGRAPHY
135500	Sylvira Grady	HISTORY
135600	Sylvira Grady	NAVAL SCIENCE
135700	Sylvira Grady	POLITICAL SCIENCE
135800	Tonya Lewis	PSYCHOLOGY
135900	Sylvira Grady	ANTHROPOLOGY
140000	Sylvira Grady	COLLEGE OF HRSM
140100	Sylvira Grady	COLLEGE OF HRSM - RETL
140300	Sylvira Grady	COLLEGE OF HRSM - SPTE
140500	Sylvira Grady	COLLEGE OF HRSM - HRTM
140700	Sylvira Grady	COLLEGE OF HRSM - ITEC
150000	Daniel Jamison	DARLA MOORE SCH OF BUSINESS
152000	Sylvira Grady	COLLEGE OF EDUCATION
152100	Sylvira Grady	DEPT OF PHYSICAL EDUCATION
152200	Sylvira Grady	COE OFFICE OF RESEARCH
152300	Tonya Lewis	EDUC LEADRSHP & POLICIES
152400	Kimberly Welp	EDUCATIONAL PSYCHOLOGY
152500	Kimberly Welp	INSTRUC & TECHR EDUCATION
152600	Kimberly Welp	USC CHILDREN'S CENTER
152700	Kimberly Welp	POLICY CENTER
152800	Kimberly Welp	SCHOOL IMPROV COUNCIL ASSISTAN
152900	Kimberly Welp	OFFICE OF PROGRAM EVALUATION
154000	Kimberly Welp	GRADUATE EDUCATION CENTER
155000	Sylvira Grady	COL OF ENGR & COMPTNG RESEARCH
155071	Sylvira Grady	ED FOUNDATION PASSTHRU
155100	Sylvira Grady	CHEMICAL ENGINEERING RESEARCH
155200	Sylvira Grady	CIVIL ENGINEERING RESEARCH
155300	Kimberly Welp	ELEC & COMPUTER ENG RESEARCH
155400	Kimberly Welp	MECHANICAL ENGINEERNG RESEARCH
155600	Kimberly Welp	INTEGRATED INFO TECH OPERATIONS
155800	Kimberly Welp	SC ALLIANCE FOR MINORITY PARTICIPATION
155900	Sylvira Grady	COMPUTER SCI & ENGR RESEARCH
156000	Daniel Jamison	JOURNALISM & MASS COMMUNICATIONS
157000	Daniel Jamison	SCH OF LIBRARY & INFO SCI
157100	Daniel Jamison	COL OF INFO & COMM
158000	Kimberly Welp	LS DEANS OFFICE
158100	Daniel Jamison	CLC LAW ADMINISTRATION
159000	Daniel Jamison	COL OF SOCIAL WORK
160000	Maria (Frennie) Noah	MDG SCHOOL OF MEDICINE GREENVI
171000	Marie Baka	PALMETTO COLLEGE
171100	Daniel Jamison	USC AIKEN
171500	Daniel Jamison	USC AIKEN
172100	Daniel Jamison	USC BEAUFORT - ACADEMIC AFFAIRS
172200	Daniel Jamison	USC BEAUFORT - GENERAL
172300	Daniel Jamison	USC BEAUFORT - COMMUNITY OUTREACH
172500	Daniel Jamison	USC BEAUFORT - STUDENT DEVELOPMENT
172600	Daniel Jamison	USC BEAUFORT - FINANCE & OPERATIONS
172700	Daniel Jamison	USC BEAUFORT - FACILITIES & MAINTENANCE
172800	Daniel Jamison	USC BEAUFORT - ADVANCEMENT
174400	Daniel Jamison	USC SUMTER
175500	Daniel Jamison	USC LANCASTER
176600	Daniel Jamison	USC SALKEHATCHIE
177700	Daniel Jamison	USC UNION
178100	Daniel Jamison	ACAD AFF:FACULTY RECRUITMENT/SEARCH
178500	Marie Baka	DIR CHG FOR SERV-STUDENT SERV
178800	Daniel Jamison	USC UPSTATE
180000	Rebecca DeNisi	MDC SCH OF MEDICINE
180200	Rebecca DeNisi	MDC CELL/DEV BIO & ANATOMY
180600	Rebecca DeNisi	MDC PATH-MICRO
180800	Rebecca DeNisi	MDC PHARM/PHYS & NEURO
180900	Rebecca DeNisi	MDC BASIC SCIENCES
181100	Rebecca DeNisi	MDC OB/GYN DEPT
181200	Rebecca DeNisi	MDC NEUROPSYCHIATRY
181300	Rebecca DeNisi	MDC FAMILY MEDICINE
181400	Rebecca DeNisi	MDC PEDIATRICS
181900	Rebecca DeNisi	MDC INTERNAL MEDICINE
182100	Rebecca DeNisi	MDC GENETICS-GRADUATE
182600	Rebecca DeNisi	MDC ACADEMIC SUPPORT
184500	Rebecca DeNisi	MDC DEPART OF NEUROLOGY
190400	Sylvira Grady	UNIVERSITY PRESS
210000	Sylvira Grady	ORSH SPONSORED AWDS MGMT
211000	Sylvira Grady	INST PUB SRV & POLICY RES
211500	Sylvira Grady	CENTER FOR BIOETHICS
212000	Daniel Jamison	DIVISION OF RESEARCH
212500	Daniel Jamison	SMALL BUSINESS DEVP CNTR
213000	Kimberly Welp	SC INST OF ARCH & ANTHRO
213100	Kimberly Welp	UNDERWATER ARCHAEOLOGY
214000	Kimberly Welp	INTERDISCIPLN MATHEMATICS INST
215000	Kimberly Welp	HUMANITIES RESEARCH & SERVICE
215100	Kimberly Welp	GUARDIAN AD LITEM
216000	Sylvira Grady	BARUCH INSTITUTE
216100	Sylvira Grady	SCH OF EARTH, OCEAN, & ENVMT
217100	Sylvira Grady	TRIO PROGRAMS
220000	Sylvira Grady	ORSH ADMINISTRATION
220300	Sylvira Grady	TECHNOLOGY INCUBATOR
220500	Maria (Frennie) Noah	SC INBRE
220600	Sylvira Grady	PEROMYSCUS MICE FACILITY
220700	Sylvira Grady	CENTER FOR HEALTH DISPARITIES
220800	Sylvira Grady	CANCER PREVENTION AND CONTROL PROGRAM
220900	Sylvira Grady	HEALTH SCIENCES RESEARCH CORE
224000	Marie Baka	EPSCOR/IDEA
224100	Marie Baka	EPSCOR AFFILIATES
241000	Sylvira Grady	ARTS & SCIENCES COMPUTING LAB
244000	Sylvira Grady	EARTH SCI & RESOURCE INST
245000	Sylvira Grady	BIOLOGICAL RESEARCH & TECHNOLOGY
246000	Sylvira Grady	NANOCENTER
251000	Tonya Lewis	INTERNATIONAL PROGRAMS FOR STUDENTS
252000	Tonya Lewis	DIVISION OF HUMAN RESOURCES
253000	Daniel Jamison	ENGLISH PRGM FOR INTLS
300000	Kimberly Welp	UNIVERSITY LIBRARIES
310000	Kimberly Welp	SOUTH CAROLINA LIBRARY
320000	Kimberly Welp	SCETV INVENTORY PROJECT
340000	Daniel Jamison	MCKISSICK MUSEUM & ARCHIVES
430000	Marie Baka	FIN AID & SCHOLARSHIP
430200	Marie Baka	COLLEGE WORKSTUDY PROG INSTRUCTION
430300	Marie Baka	COLLEGE WORKSTUDY PROG INSTR/PUBLIC SVCS
440000	Sylvira Grady	STUDENT SUCCESS CENTER
450000	Sylvira Grady	RESIDENT STUDENT SERVICES
460000	Sylvira Grady	STUDENT SERVICES
461000	Tonya Lewis	STUDENT DEVELOPMENT
463000	Tonya Lewis	STUDENT LIFE
470000	Tonya Lewis	ADMISSIONS - UNDERGRADUATE
490000	Tonya Lewis	GRADUATE SCHOOL
500200	Tonya Lewis	LANDSCAPING SERVICES
500300	Tonya Lewis	CAMPUS SERVICES
500400	Tonya Lewis	ENERGY SERVICES
500700	Tonya Lewis	RECYCLING & WASTE MANAGEMENT
530000	Sylvira Grady	FACILITIES MANAGEMENT
531000	Sylvira Grady	MAINTENANCE SERVICES DIRECTOR
601000	Daniel Jamison	OFFICE OF THE PRESIDENT
601100	Daniel Jamison	SYSTEM LEGAL DEPARTMENT
601200	Daniel Jamison	EQUAL OPPORTUNITY PROGRAMS
601700	Daniel Jamison	US DEPT OF JUSTICE-OFFC OF LEGAL EDUC
602000	Sylvira Grady	INSTITUTIONAL RESEARCH & ASSESSMENT
610000	Daniel Jamison	OFFICE OF PROVOST OPERATING
620100	Daniel Jamison	HUMAN RESOURCES
620200	Daniel Jamison	ADMINISTRATION & FINANCE
620500	Daniel Jamison	CONTRACT & GRANT ACCNTING
620800	Marie Baka	UNIVERSITY FOUNDATIONS
620900	Daniel Jamison	OFFICE OF ECONOMIC ENGAGEMENT
622000	Daniel Jamison	BUSINESS AFFAIRS
631000	Daniel Jamison	FACILITIES PLANNING/ENERGY SERVICES
640200	Daniel Jamison	CAREER CENTER
641000	641000	GENERAL OPERATIONS PERSONNEL
651000	Sylvira Grady	INFORMATION TECHNOLOGY -CIO
652000	Sylvira Grady	UNIVERSITY TECHNOLOGY SERVICES
660000	Kimberly Welp	LAW ENFORCEMENT & SAFETY
660400	Kimberly Welp	TRANSPORTATION SERVICES
670100	Sylvira Grady	ENVIRONMENTAL HLTH & SFTY
690000	Kimberly Welp	DLES LAW ENFORCEMENT & SAFETY
700000	Daniel Jamison	HOUSING & RESIDENTIAL SERVICES
710000	Daniel Jamison	HEALTH SERVICES
910000	Daniel Jamison	AK AIKEN
911111	Daniel Jamison	AK RUTH PATRICK SCI ED
911150	Daniel Jamison	AK RESEARCH SUPPORT
911151	Daniel Jamison	RESEARCH SUPPORT EDUCATION
911152	Daniel Jamison	RESEARCH SUPPORT BIO-GEO
917854	Marie Baka	AK FINANCIAL AID
922000	Daniel Jamison	BFT GRANTS
922041	Marie Baka	BFT FIN AID RSTC
946000	Daniel Jamison	LAN RESEARCH
947854	Marie Baka	LAN FIN AID ADMIN
956646	Marie Baka	SA FINANCIAL AID
956700	Daniel Jamison	SA BUSINESS AFFAIRS
957822	Daniel Jamison	SA PROJECT RESEARCH
964454	Marie Baka	SMT FINANCIAL AID
966800	Daniel Jamison	SMT RESEARCH
967849	Daniel Jamison	SMT BUSINESS AFFAIRS
970000	Daniel Jamison	UN UNION
977743	Marie Baka	UN ACA FUNDING - FINANCIAL AI
981020	Daniel Jamison	UP SCHOOL OF NURSING
981031	Daniel Jamison	UP EDUCATION
981040	Daniel Jamison	UP FINE ARTS & COMMUNICATION
981042	Daniel Jamison	UP CHILD ADVOCACY CENTER
981060	Daniel Jamison	UP NATURAL SCIENCE & ENGINEER
981065	Daniel Jamison	UP MATHEMATICS & COMPUTER SCI
981105	Daniel Jamison	UP GRADUATE CONTRACT COURSES
984001	Daniel Jamison	UP LIBRARY
984107	Daniel Jamison	UP INTERNATIONALIZATION
984109	Daniel Jamison	UP STUDENT SUCCESS
984115	Daniel Jamison	UP SPONSORED PROGRAMS
985020	Daniel Jamison	UP ADMISSIONS
987854	Marie Baka	UP FIN AID ADMIN
987862	Daniel Jamison	UP FISCAL OPERATIONS
988990	Daniel Jamison	UP RESEARCH

Sponsored programs must be closed out timely to ensure submission of final invoices and final financial reporting by the deadlines required. This matrix is to be used as a guide for common items that require the attention of the department to facilitate close out.

Webinars and Training

Introduction to Grants Management is for principal investigators and departmental business administrators who work closely with Grants and Funds Management to ensure proper management of sponsored award funds.

The resources below include information regarding:

Post Award Accounting Function
USC closeout process and sponsor reporting requirements
Rules and regulations
Different types of auditors and audits
Other Grant Related topics

Cost Transfer Policy
Cost Share
Time and Effort Reporting

Coming Soon – Grants Dashboard
Resources
Contacts

Introduction to Grants Management Webinar

Introduction to Grants Management Presentation [pdf]

Provides the ability to access expense data using the following search criteria: PI, Contract, and Project (USCSP and USCIP).
Groups expenses in the categories as shown on the Standard USC Invoice submitted to sponsors.
Provides the ability to expand categories to show detail account codes similar to the GL Dashboard.
Displays the budget and actual expenses for direct expenses and cost share.
Tracks cost share to help ensure you are spending within ratio.

How to Use the Grant Dashboard Presentation [PDF]

How to Use the Grant Dashboard Demo Video

How to Use the Grant Dashboard - Job Aid [pdf]

Post Award and Grant Closeout Webinar

Updated Uniform Guidance and Effort Reporting Presentation [pdf]

Updated Uniform Guidance and Effort Reporting Webinar

This is the new payroll reporting tool that is replacing HCM’s View Distributed Data. HCM Distribution is in the same format as the old Payroll HUB that was used for legacy payroll, with some additional search criteria options for enhanced reporting.

It provides a monthly listing of all employees in the department in the payroll system. The listing displays payroll information by employee, including their pay group, funding chartfield, gross earnings and the cost of each employee’s benefits to the department.

The Time and Effort Report eForm workflows through business managers, employees, principal investigators and supervisors. The resources below outline this process and how it will affect your grant paid employees.

Business Managers Resources

Employee Resources

Principal Investigator Resources

Supervisor Resources

The Controller’s Office is pleased to announce the President has approved the release of FINA 3.35 - Grants and Funds Management - Cost Transfer Policy [PDF]. The purpose of this policy is to set forth the University of South Carolina’s requirements for cost transfers to, from or between sponsored projects.

The following resources:

Introduce the New Cost Transfer Policy

Define Cost Transfer
Cost Transfers that may be Allowable
Cost Transfers that are not Allowable
Timing of Cost Transfer

Review the Current Retro Funding Change Process
Share Some Helpful Tips

New Cost Transfer Policy and Retro Funding Changes – Presentation [PDF]

New Cost Transfer Policy and Retro Funding Changes Webinar Recording

Office of the Controller