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Office of the Controller

Newsletters

The purpose of our monthly Office of the Controller newsletter is to help keep the university PeopleSoft Finance user community better informed of key information, provide helpful tips, important deadlines, and webinars.

Current Issue

May 2024 [pdf]

Topics in our May newsletter include:

  • Monthly Highlight: Accounting Services and Treasury Team
    • New Program Expense Card
    • Upcoming Card Expense Report Deadlines for FY24
  • General Ledger Tip of the Month
    • Using the GL Inquiry Screen in PeopleSoft Finance
  • Payroll Reminders
    • Using Correct Funding on Summer Hire ePAF Forms
    • Correct Address and State Taxes in PeopleSoft HCM
  • Training Opportunities for May and June
  • Dates and Deadlines to Remember

Recent Issues

April 2024 [pdf]

Topics in our April newsletter include:

  • Monthly Highlight: Financial Reporting Team
    • Interim audit field work for the 2023-2024 Financial Statement (FS) Audit and the Single Audit (federal funds) on Monday, April 29th. 
  • General Ledger Tip of the Month
    • Using the GL Journals Query
  • Payroll Reminders
    • Correct State Tax Location
    • Submitting Timesheets Timely
    • Setting Up Direct Deposit
  • Training Opportunities for February
  • Dates and Deadlines to Remember

March 2024 [pdf]

Topics in our March newsletter include:

  • Monthly Highlight: Compliance Team
    • Subrecipient Monitoring and Invoicing
    • Time and Effort Reporting – Next round of reports due April 3rd, 2024!
  • Moving and Relocation Reminder
  • Correct Addresses for Student/Non-Employee Reimbursements
  • General Ledger Tip of the Month
    • Understanding Journal Entries
  • Payroll Reminders
    • Selecting the Correct Work Location Code
  • Training Opportunities for February
  • Dates and Deadlines to Remember

February 2024 [pdf]

Topics in our February newsletter include:

  • Monthly Highlight: Capital Assets Team
    • Physical Inventory Starting in March
    • Additional Information Now Available on the Capital Assets Webpage
  • General Ledger Tip of the Month
    • 56xxx Account Codes
  • Payroll Reminders
    • New Fringe Benefit Rates
    • Timesheet Reminders
  • Training Opportunities for February
  • Dates and Deadlines to Remember

January 2024 [pdf]

Topics in our January newsletter include:

  • Monthly Highlight: Grants and Funds Management Team
    • Important tips to help better manage your sponsored projects
  • General Ledger Tip of the Month
    • Understanding the Cost Transfer Justification Form
  • Training Opportunities for February
  • Dates and Deadlines to Remember

Previous Years

November 2023 [pdf]

Topics in our October newsletter include:

  • Monthly Highlight: Payroll Team
    • Meet the Management Team
    • Importance of Completing Paperwork on Time
    • Important 2023 Tax Reminders
  • General Ledger Tip of the Month
    • Payroll Retro – Correction of a Posted Payroll Transaction
  • Dates and Deadlines to Remember

October 2023 [pdf]

Topics in our October newsletter include:

  • Monthly Highlight: Tax Management Team
    • Important tips and reminders
    • Monthly Income Tax
    • Helpful Resources
    • Supplier Management
  • General Ledger Tip of the Month
    • Differences in Sales and Use Tax
  • Payroll Tips and Reminders
    • Direct Deposit in PeopleSoft HCM for New Hires
    • Retirement Contributions
  • Dates and Deadlines to Remember

September 2023 [pdf]

Topics in our September newsletter include:

  • Monthly Highlight: Accounts Payable Team
    • Important tips and reminders
  • International Travel Health Insurance
  • General Ledger Tip of the Month
    • Journal Voucher eForm
  • Payroll Tips and Reminders
    • Direct Deposit in PeopleSoft HCM
  • Dates and Deadlines to Remember

August 2023 [pdf]

Topics in our August newsletter include:

  • Office of the Controller Website Updates
  • Monthly Highlight: Travel Team
    • Meet the Team
    • New Travel Checklist
    • Travel Card Program
    • Reviewing for Outstanding Travel Authorizations and Expense Reports
    • Coming Soon! New Travel Authorization and Travel Reimbursement Voucher eForms
  • General Ledger Tip of the Month
    • Expense Module Corrections (Apex)
  • Payroll Tips and Reminders
    • Importance of Submitting Timesheets Timely
  • Dates and Deadlines to Remember

July 2023 [pdf]

Topics in July’s newsletter include:

  • Monthly Highlight: Internal Financial Reporting
    • Update, Inactivate, or Request a New Accounting Chartfield
    • Finance Intranet - Updates and Enhancements
    • Meet the Internal Financial Reporting Team
  • General Ledger Tip of the Month
    • Looking up a Deposit in PeopleSoft Finance
  • Payroll Tips and Reminders
    • Account Funding Change eForm Enhancement
    • Updating Personal Address in PeopleSoft HCM
    • Correct Tax Location
  • Dates and Deadlines to Remember

June 2023 [pdf]

Topics in June’s newsletter include:

  • Monthly Highlight: Fiscal Year End
    • Tips and Reminders
  • Compliance and Tax
    • Withholding Federal Income Tax on Scholarships, Fellowships, and Grants to International Students
  • General Ledger Tip of the Month
    • Cost Transfer Justification Form
  • Payroll Tips and Reminders
    • Employee Verification: Separated from USC Prior to 1/1/2020
    • New Paycheck Stub Coming Soon
  • Dates and Deadlines to Remember

May 2023 [pdf]

Topics in May’s newsletter include:

  • Monthly Highlight: Accounting Service and Treasury Team
    • Business Expense Card Program
  • Coming Soon
    • Monthly Grant Dashboard Emails to Principal Investigators
    • 81/86 Transfer Account Changes
    • New Student/Non-employee Reimbursement Process
  • General Ledger Tip of the Month
    • What are these “extra” lines in my Journal Entry
  • Payroll Tips and Reminders
    • Verify Correct Funding on Summer EPAF Forms
    • Verify Address and State Taxes are Correct in PeopleSoft HCM
  • Dates and Deadlines to Remember

April 2023 [pdf]

Topics in April’s newsletter include:

  • Monthly Highlight: Financial Reporting Team
    • Preparing for the interim financial statement audit
    • Meet the Team
  • General Ledger Tip of the Month
    • Getting Ready for Fiscal Year End
      • Review Account Balances
      • Check Your Worklist
      • Cash Advances
      • Attachments
      • Attend our Year End Webinar
  • Payroll Tips and Reminders
    • Employment Verification using Experian Verify
  • Dates and Deadlines to Remember

March 2023 [pdf]

Topics in March’s newsletter include:

  • Monthly Highlight: Records Management Team
    • Overseeing the organization, storage, and retention of documents within the Controller’s Office
  • General Ledger Tip of the Month
    • Attaching supporting documentation in PeopleSoft Finance
  • Payroll Tips and Reminders
    • Selecting the correct work location code in People Admin
  • Dates and Deadlines to Remember

February 2023 [pdf]

Topics in February’s newsletter include:

  • Monthly Highlight: Capital Asset Team
    • Improvements to the Physical Inventory Review & Updated page in PeopleSoft Finance
  • General Ledger Tip of the Month
    • Be careful when processing 56xxx account code entries
  • Payroll Tips and Reminders
    • 2023 Fringe Benefit Rates
    • 2023 South Carolina Tax Rate Change
  • Dates and Deadlines to Remember

January 2023 [pdf]

Topics in January’s newsletter include:

  • Monthly Highlight: Grant and Funds Management Team
    • Cost Transfer Policy
    • Updating the Project Team
  • General Ledger Tip of the Month
    • Analysis Type Guide
  • Payroll Tips and Reminders
    • Update Address Change in HCM PeopleSoft
    • Complete Electronic W-2 Consent Form
    • 2023 Payroll Calendars
  • Dates and Deadlines to Remember

December 2022 [pdf]

Topics in December’s newsletter include:

  • Note from the GL Team:
    • Taxable Fringe Benefit files are due to Payroll as soon as possible
    • Complete and post all Journal Entries, Journal Vouchers and Deposits
  • Tip of the Month from the Compliance Team:
    • Reminders for Subawards that will aid in processing invoices for payment
  • Dates and Deadlines to Remember

November 2022 [pdf]

Topics in November’s newsletter include:

  • Note from the Payroll Team:
    • Update mailing address in HCM PeopleSoft to ensure you receive an electronic W2
    • Changes to your benefit deduction will take effect January 1, 2023
  • GL Tip of the Month from the GL Team:
    • Checking General Ledger Balance in PeopleSoft 

October 2022 [pdf]

Topics in October's newsletter include:

  • Note from the Accounts Payable Team:
    • Student employees reimbursed through Travel and Expense
    • Student non-employees reimbursed using the Student Reimbursement Form
  • GL Tips of the Month from the GL Team:
    • Creating a PeopleSoft Journal Entry (JE)
  • Dates and Deadlines to Remember

September 2022 [pdf]

Topics in September’s newsletter include:

  • Note from the Supplier Team:
    • Forgot My Password went live July 21, 2022
    • Supplier Onboarding Training October 11, 9-10 am
  • GL Tips of the Month from the GL Team:
    • Copying a Journal Entry
  • Dates and Deadlines to Remember

August 2022 [pdf]

Topics in August’s newsletter include:

  • Note from the GL Team
  • GL Tips of the Month from the Travel Team:
    • Travel Tip #1: Student and Non-employee
    • Travel Tip #2: Updated - Lodging and Mileage
  • Dates and Deadlines to Remember

July 2022 [pdf]

Topics in July’s newsletter include:

  • Note from the GL Team
  • GL Tip of the month: Moving and Relocation
  • Dates and Deadlines to Remember

June 2022 [pdf]

Topics in June’s newsletter include:

  • Note from the GL Team
  • GL Tip of the month: Fiscal Year End Action Items Checklist

May 2022 [pdf]

Topics in May’s newsletter include:

  • Note from the GL Team
  • GL Tip of the month: What does the Journal Entry Number mean in PeopleSoft?

April 2022 [pdf]

Topics in April’s newsletter include:

  • Note from the GL Team
  • Reminder: Intra-Institutional Transfer Journal Entry Submission Date
  • GL Tip of the month: Debits vs Credits? Positives vs Negatives?
  • Important dates and deadlines

March 2022 [pdf]

Topics in March’s newsletter include:

  • Note from the GL Team
  • GL Tip of the month: PeopleSoft Query Viewer: Who, What, When, Where, and How

February 2022 [pdf]

Topics in February’s newsletter include:

  • Note from the GL Team
  • GL Tip of the month: Creating an Inter-Institutional Transfer

January 2022 [pdf]

Topics in January’s newsletter include:

  • Note from the GL Team
  • GL Tip of the month: How to correct items already posted to the GL
  • Contact information

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