Log in to the new HR/Payroll system at https://hcm.ps.sc.edu.
PeopleSoft HCM is a single integrated system for managing a wide range of functions relating to HR, Payroll, Benefits and Self Service. The new HCM system replaces VIP.
The following tips and memos are provided by Human Resources to help prepare for the transition to PeopleSoft.
For all other project related information, please visit sc.edu/hrpayrollproject.
Tips for HR Contacts
Webinar: Overview of HR Procedural and Process Changes (Recorded March 20, 2019)
I-9 Advantage Webinar for Student Hire Contacts (Recorded March 18, 2019)
Matrix outlining the field code changes in PeopleAdmin [xls].
Student employment will transition to HR on April 1. This matrix [pdf] will help you understand the different job codes and types of pay for student employees.
Definitions of HR related terms [pdf] that will help you determine the correct type of salary adjustment and object code to use when requesting non-base salary adjustments.
Offer letters that have already been accepted by employees starting on or after April 1, 2019 will require an addendum to their offer letter [docx], acknowledging they will be on a payroll lag. Return these signed addendums to HR Operations and Services.
Review the following matrixes to determine which type of employees will be on a payroll lag (effective April 1, 2019):
A matrix of HR transactions and the deadline to be received by the Division of Human Resources for the following payrolls:
Use these timecard distribution numbers and their descriptions [xlsx] to fill out the PBP-2 and PBP-4/5 forms.
We recommend you establish PDs in PeopleAdmin for all active faculty, staff and RGP/TL positions [pdf] before PeopleSoft is implemented.
Notifications
These memorandums were sent to HR and Business Contacts regarding upcoming changes and key information related to the HR/Payroll project.
Retroactive actions will only be approved in exceptional circumstances and require an administrative error letter explaining the need and reason for the late transaction [pdf].
HR will present a webinar on March 20 at 2:30 p.m. [pdf] to discuss changes that will occur in conjunction with PeopleSoft go-live.
Important deadlines and required actions in PeopleAdmin [pdf] to prepare for PeopleSoft go-live.
Student employment will transition to HR on April 1. Read this memo [pdf] for more information, or register to attend the I9 Advantage webinar on March 18.
PeopleAdmin will be unavailable March 15 through April 1, 2019 [pdf]. Read this memo for important instructions regarding postings and active searches.
Required training events are now on the calendar for HR Contacts [pdf] and student hire representatives [pdf], in preparation for go-live of the PeopleSoft HR/Payroll system.
The term "salary supplement" will no longer be used. Instead, the PeopleSoft term "non-base salary adjustment" will be used to describe specific groups of salary adjustments. This memo outlines what salary adjustment types and object codes to use [pdf].
The Division of Human Resources has created several matrixes and an Addendum Offer Letter [pdf] to help understand and communicate about the payroll lag.
Sent on behalf of Leslie Brunelli
A new payroll lag process will be implemented [pdf] for new salaried employees only. Current employees who will remain on a current pay schedule will not be placed on a pay lag.
The memo sent on January 18 lists important deadlines for March 1, March 31 and April 15 payroll [pdf].
Timecard distribution numbers have been added to the PBP-2 and PBP-4/5 forms [pdf].
Once PeopleSoft goes live in April 2019, all student hires will complete the Form I-9 in I9 Advantage [pdf].
Procedures for processing dual hires in PeopleAdmin [pdf].
PDs for active faculty, staff and RGP/TL positions [pdf] will need to be established in PeopleAdmin before you submit requests to modify them.
List of redefined object codes and account codes [pdf] required to streamline data before PeopleSoft implementation.