The new HR/Payroll system is scheduled to go-live April 1, 2019. The following tips and memos are provided by Human Resources to help prepare for the transition to PeopleSoft.
For all other project related information, please visit sc.edu/hrpayrollproject.
Tips for HR Contacts
HR Definitions
Definitions of HR related terms [pdf] that will help you determine the correct type of salary adjustment and object code to use when requesting non-base salary adjustments.
Addendum Offer Letter (Acknowledging Pay Lag)
Offer letters that have already been accepted by employees starting on or after April 1, 2019 will require an addendum to their offer letter [docx], acknowledging they will be on a payroll lag. Return these sigend addendums to HR Operations and Services.
Payroll Lag Matrixes
Review the following matrixes to determine which type of employees will be on a payroll lag (effective April 1, 2019):
HR Transaction Deadlines for March 15, March 31, and April 15 Payroll
A matrix of HR transactions and the deadline to be received by the Division of Human Resources for the following payrolls:
Timecard Distribution Numbers
Use these timecard distribution numbers and their descriptions [xlsx] to fill out the PBP-2 and PBP-4/5 forms.
Establishing Filled PDs in PeopleAdmin
We recommend you establish PDs in PeopleAdmin for all active faculty, staff and RGP/TL positions [pdf] before PeopleSoft is implemented.
Notifications
These memorandums were sent to HR and Business Contacts regarding upcoming changes and key information related to the HR/Payroll project.
Non-Base Salary Adjustments and Object Codes
The term "salary supplement" will no longer be used. Instead, the PeopleSoft term "non-base salary adjustment" will be used to describe specific groups of salary adjustments. This memo outlines what salary adjustment types and object codes to use [pdf].
Resources for Understanding and Communicating about the Payroll Lag
The Division of Human Resources has created several matrixes and an Addendum Offer Letter [pdf] to help understand and communicate about the payroll lag.
Implementation of Payroll Lag for Hires as of 4-1-2019
Sent on behalf of Leslie Brunelli
A new payroll lag process will be implemented [pdf] for new salaried employees only. Current employees who will remain on a current pay schedule will not be placed on a pay lag.
HR Transactions in Preparation for PeopleSoft Go-Live
Please adhere to the following HR transaction deadlines [pdf] to prepare for PeopleSoft go-live on April 1, 2019.
Revised PBP-2 and PBP-4/5 Forms
Timecard distribution numbers have been added to the PBP-2 and PBP-4/5 forms [pdf].
Student Hires and Form I-9/E-Verify
Once PeopleSoft goes live in April 2019, all student hires will complete the Form I-9 in I9 Advantage [pdf].
External Dual Actions to be Processed in PeopleAdmin
Procedures for processing dual hires in PeopleAdmin [pdf].
Establishing Filled PDs in PeopleAdmin
PDs for active faculty, staff and RGP/TL positions [pdf] will need to be established in PeopleAdmin before you submit requests to modify them.
Object Codes and Account Codes for Salary Supplements
List of redefined object codes and account codes [pdf] required to streamline data before PeopleSoft implementation.