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Division of Human Resources

HR Toolbox

As a Human Resource professional you support the needs of our university employees. Forms, documentation and other communication are essential to ensuring you have the resources you need to achieve success.

The following forms should be mailed to Mike Linebaugh at Colonial Life Enrollment, 1101 Javelin Court, Columbia, S.C. 29212:

Tools and Resources

Forms

Tools and Resources

Forms

Tools and Resources 

Forms

FMLA forms should be sent to the Division of Human Resources' Benefits Office or the Campus Human Resources Office. 

  • Leave Donation Request (P-71) [pdf] – This form is used to donate personal leave to the Leave Transfer Pool.
  • Request for Leave Transfer (P-72) [pdf] – Employees experiencing a personal emergency requiring time away from work for which they have no paid leave, may request leave from the Leave Transfer Pool. This form requires approval from the department head, the Division of Human Resources and the State Budget and Control Board. All requests must include an explanation of the personal emergency, and a brief leave history explaining the reason there is insufficient leave to cover the time needed.
  • Return From Leave Notification (P-73) [pdf] – This form must be completed when an employee returns to work, a personal emergency ends, or they are terminated from employment.

Summary of Work-Related Injuries 

The University's Division of Human Resources Office is required to complete and post these summary reports each year, even if no work-related injuries or illnesses occurred during the year. Other University departments are not required to post these items. 

  • Employee Assistance Program (EAP) – A practical and confidential resource for permanent employees and their dependents. The EAP provides many different types of assistance such as counseling, legal assistance, financial and health and wellness services.
  • Grievances – There are laws, regulations, policies and procedures in place to provide covered employees an opportunity to challenge specific unfavorable employment actions they believe were issued inconsistently, improperly or not in accordance with University policy.
  • Integrity Line – If talking with your supervisor or other administrator is not an option in dealing with a workplace concern, the UofSC Integrity Line is an anonymous reporting system, administered by an independent third-party provider, Lighthouse Services, Inc., to report your concerns about questionable or unethical behavior. 

U.S. Citizenship and Immigration Services (USCIS)

University of South Carolina
Form I-9

E-Verify 

  • Applicant Review Template [pdf] – This should be used to compare the candidates against set criteria to determine who to interview. The hiring manager should develop a job specific template prior to reviewing applications. A sample review template [pdf] may help you get started.
  • Attestation of Hiring Process Form [pdf] – Once a candidate has been selected, the hiring manager must certify that they meet the minimum requirements and that there are no conflicting relationships. Upload this form into PeopleAdmin. 
  • Basic Guidelines for Screening Applicants [pdf] – Hiring managers should follow these guidelines to ensure each application is reviewed carefully and that those chosen to be interviewed meet the minimum requirements for the job. 
  • Diversity Recruitment Resources [pdf]
  • Justification Form [pdf] – Consider crafting a memo or completing this justification form to present to the department head or manager for approval to hire the selected candidate. 
  • Rating Guide [pdf] – After constructing a good set of job-related questions for your interview, you should also produce a rating guide to help score each applicant you interview. 
  • Reference Check [pdf] – Use this form to help conduct a thorough reference check on your top candidate for the job. 
  • Submit a ticket through the Service Now Portal and attach the access form(s) to request access to the PeopleSoft HCM HR/Payroll system
 

Required Workplace Posters

All university departments are required to have the following items posted in the workplace:

Summary of Work-Related Injuries Posters

The University's Division of Human Resources Office is required to complete and post these summary reports each year, even if no work-related injuries or illnesses occurred during the year. Other University departments are not required to post these items. 

 

Payroll Deadlines, Forms and Requirements

HR actions must be submitted to HR Operations and Services on or before noon on the following dates:

Pay Period Ending Deadline (Submit to HR by Noon on) 
Sunday, September 15 Friday, August 16
Monday, September 30 Thursday, September 5
Tuesday, October 15 Thursday, September 19
Thursday, October 31 Tuesday, October 8
Friday, November 15 Wednesday, October 23
Saturday, November 30 Monday, November 4
Sunday, December 15 Wednesday, November 20
Tuesday, December 31 Monday, November 25

For more details on how these deadlines relate to pay days and weeks being paid, please refer to the HR Deadlines through December 2019 chart [pdf].

Visit the Payroll Office website for information about payroll deadlines and requirements and other useful forms. 

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